Accounts Receivable Administrative Assistant

Ana Santos

Summary:

Highly motivated and educated professional with 10 years’ experience of working as Administrative Assistant and Office

Support.

Experienced providing accurate and detailed translations of documents and materials in both English and Spanish and Proven ability to accurately interpret spoken language.

Supported the New Jersey Division of Consumer Affairs with Translated communications and assisted clients in Spanish.

Expertise in Translations, Travel Management, Skilled at data entry, billing, Accounts Payables and Accounts Receivable.

Skills:

Bi-Lingual (Spanish)

Strong PC skills, specifically with Adobe, Acrobat, CCH Access, CCH Document

Microsoft Office Suite, Excel and Yardi, CRM software – Salesforce

Proficient with Internet Explorer, Google and Mozilla Firefox platforms

Flexible based on the needs of the job

Excellent communication skills- both written and verbal

Detailed translations of documents

Impeccable record keeping and organization

Fast learner and Team player

Translated communications

Problem solver

Well-organized

Professional Experience:

ANCHIN, Block & ANCHIN, New York, NY Feb 2023 - Present

Tax Administrative Support (Remote/ On-Call)

Maintain client information and documentation database.

Communicate with Team members and Management and others in a courteous and professional manner.

E-Filed and processed tax returns.

Updated workflow in Go File Room.

Assembled tax returns, extensions and estimates in both electronic and paper format.

Sent copies of tax returns, extensions, and client information.

Handle the electronic filing of tax returns, archiving, preparing and distributing documents.

New Jersey Division of Consumer Affairs, Newark, NJ Sep 2022 - Feb 2023

Translator Administartive

Translated communications and assisted clients in Spanish.

Supported the Social Work Department on reviewing LCW, CSW, LCSW applications and Proposals.

Participated on Staff and Board Meetings.

Managed Calendars and emails in outlook.

Managed and prepared Excel spreadsheet ASWB Exams.

Prepared letters and proposals, which included drafting, editing, formatting, desktop publishing and coordination with office management team.

Assisted Director with assigned projects as per request.

Track expenses, budget, taxes, cash flow, receipts, and other financial dealings of clients.

Monitor accounts payable and receivable and invoicing.

Ensure timely processing of payroll.

Samsung C&T, (Subsidiary of Samsung) New York, NY Oct 2021 – Apr 2022

Finance Admin Assistant/ Logistics Coordinator

Supported Finance Managers and Receiving Department.

Assisted Accounting Team with special projects.

Organized accounting records and freight bills.

Processed invoices and input data in OMS and M3.

Trained new employees.

Assisted Finance Managers with audit request.

ANCHIN, Block & ANCHIN, New York, NY Feb 2020 - Oct 2021

Tax Administrative Support (Remote)

Maintained and organized Tax files, records.

E-filed tax returns 1040, 1041, 1120,1065, 709 and 1120’s.

Communicate with co-workers, Team members, Management and others in a courteous and professional manner.

Processed paper or electronic tax extensions, tax estimates and tax returns.

Preformed printing, faxing, scanning, emails and downloading correspondences, and notices from tax authorities and clients (Individual, sole, proprietor, partnership and limited liability corporations).

Assembled Tax info.

Required for Federal and State income.

RPM Management, Orange, NJ; Darling Ingredients, Newark, NJ; and UBS Financial Service Paramus, NJ Jan 2016 – Jan 2020

Administrative Assistant

Managed emails, calendars, meetings in Outlook.

Prepared monthly billing and invoices.

Responsible for supporting program Director with Meetings and special projects as per request.

Experience with monitoring inventory office supplies and refilling to ensure supplies were available to all staff members.

Coordinated, arranged and managed travel, expense report, flight Itineraries domestic and international.

Scanned, archived and, organized files along with operating excel to keep track of daily responsibilities.

Distributed and organized all incoming mail, along with handling all outgoing mail as well.

Processed paid outs, submitted payments, checks, ACH, wire transfers (domestic and International) and credit cards payments.

Created Reports and processed W9 and 1099’s.

Education:

University of Santiago (UTESA)

B.A., in Modern Languages

Certification:

Harvard Extension School

Certification in Communications in Business

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