Accounts Payable General Ledger

Shelley Lynne Thompson

LONG NECK, DE ***** 301-***-**** ***********@*****.***

Professional Summary

Self-starter with a great level of patience and ability. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Require little supervision, strong attention to detail, strong communicator with dynamic people skills. Works well with co-workers, outside vendors, local union leaders and external auditors. Great skill and ability to educate others, coordinate assignments and delegate duties to get the job done.

Accomplishments

Key role in converting our AP payroll system from a "boxed package" to ADP, setting up employee profiles, including liabilities, deduction, payment frequency.

Another big role in converting our AP system from a "boxed package" to Microsoft GP Dynamics for all payables, to include GL account set up, fiscal periods, and LM 2 codes as required by the DOL.

Key contact in converting our LU membership system on the AS/400 to a database program UnionWare membership with a vendor out of Canada, including assurance that new system incorporated ATU's business rules set forth in our Constitution.

Skills

Microsoft Excel, GP Dynamics, Word, Power Point

UnionWare membership database system

Preparing financial statements

Internal control management

Accounting management

Staff Management

Account Reconciliation

Financial statements expertise

Membership database analysis and expertise

General Ledger

Accounts Payable/Accounts Receivable

Work History

Assistant Controller, 06/2002 to 07/2021

Amalgamated Transit Union, International – Silver Spring, MD

NOTE: break in time for this position, see below time spent in two other positions

Reviewed weekly staff reimbursed expenses, transmitted via ACH to bank.

Reviewed and approved all payments prior to vouchers being posted to GL.

Review general ledger transactions for accuracy, completeness in preparation for semi-annual and annual external audits.

Assist external auditors in questions that arise during their field work, including variances, changes, etc.

Uploaded disbursement files from GP to bank for Positive Pay files to ensure accuracy of payments from our accounts.

Completed journal entries, reconciliations and account analysis in preparation of audited financials disbursed to our Local Unions.

Month end closing/fiscal year end closing, maintain chart of accounts

Managed semi-annual financial statement reviews in conjunction with audits schedules from outside vendor.

Deputy Director of Operations, 09/2012 to 10/2013

Amalgamated Transit Union, International – Silver Spring, MD

Reconciled monthly medical, dental, vision, and life insurance invoices prior to making payment.

Maintained record of current employees, new hires and track terminated to ensure insurance plans were accurate.

Tracked employee’s vacation, sick, and leave without pay.

Assisted with internal questions regarding health benefits provided to employees, active and retired.

Worked with employee benefits broker when necessary.

Assisted International President's office as needed, with various projects.

Compared financial expenses related to our tri-annual Convention that takes place, for budgeting purposes.

Director of Education and Event Planning, 07/2004 to 05/2007

Amalgamated Transit Union, International – Silver Spring, MD

Oversaw development and implementation of quality educational programs to provide best knowledge for officers and members.

Determined listing of eligible participants

Searched for potential hotel venues to host our trainings throughout U.S. and Canada.

Recruited instructors inorder to schedule wide range of trainings per year.

Book hotel reservations for guests, coordinate classroom settings, audio visual needs, and selection of meals.

Reviewed and refreshed curriculum to always provide officers with knowledge needed (ie. grievance handling, arbitration, labor law, negotiations, collective bargaining, and other areas of interest)

General Ledger Accountant, 05/1999 to 06/2002

Amalgamated Transit Union, International – Silver Spring, MD

Compiled monthly general ledger entries.

Summarized officer/staff reimbursed travel expenses in Excel spreadsheets.

Prepared, reconciled and summarized multiple bank accounts.

Served as back up on accounts payable desk as needed - prepared invoices for payment; prepared and processed payroll for officers/staff.

Maintained integrity of general ledger and chart of accounts.

Trained new employees on accounting principles and company procedures.

Used accounting software to issue tax returns and prepare consolidated reports.

Cash Receipts Bookkeeper, 11/1994 to 04/1999

Amalgamated Transit Union, International – Silver Spring, MD

Prepared daily bank deposits for per capita payments received from Local Unions and other entities.

Reviewed membership information submitted on monthly reports.

Verified for accuracy amount being charged and communicated any discrepancies/concerns to Locals.

Assisted in membership reconciliation and financial concerns with Local Union Officers.

Reviewed death benefit claims and prepared for payment/processing.

Executed record filing system to improve document organization and management.

Education

Bachelor of Science: Accounting, 08/1997

University of Maryland - University College - Adelphi, MD

Associate of Arts: Business Administration, 08/1992

Montgomery College - Rockville, MD

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