Executive Assistant Vice President

Rose Herrera

San Jose, CA ***** 408-***-**** ***********@*****.***

Highlights of Qualifications

Detail oriented with solid organizational skills and the ability to multi-task under fast paced and high-pressured environment while maintaining work accuracy.

Exceptional analytical, interpersonal, written, communication and organizational skills, with the ability to exercise sound judgment and discretion in relation to confidential and proprietary information.

Ability to interface with all levels of management & cross functional teams with extraordinary work ethic & professionalism.

Professional Experience

Cisco Technology San Jose, CA March 2024 – current

Interim Executive Assistant to Executive Vice President & Chief People, Policy & Purpose Officer

Prepare EVP for all business and customer meetings- gather all pertinent background materials prior to meetings.

Create travel packs & briefings for extensive international trips, including all related event information in addition to coordinating logistics of travel as well as customer/team requests.

Calendar Management: Manage a busy and complex Executive EVP calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion.

Maintain an outstanding organization skill set, balance multiple priorities and keeping busy executive on track and on schedule.

Heavy travel and Expense Management: Responsible for making in-depth global travel arrangements for EVP and handling Cisco expenses.

Professionally deal with highly sensitive and confidential matters and materials.

Coordinate all customer visits / meetings for EVP along with arranging the appropriate catering services when necessary.

Arrange all on/off-site team Quarterly, QBO’s and All-hands meetings.

Regularly interact with Company’s Senior Officials and Board Members along with all levels of management.

Cisco Technology, San Jose CA Nov. 2022 – March 2024

Executive Assistant to SVP of People, Policy, Purpose & Technology Strategy

Manage all administrative duties for SVP and staff (as needed).

Lever company and client information with discretion & confidentiality.

Maintain heavy & complex scheduling & calendaring with structured & timely communication across various time zones.

Arrange Domestic and International travel.

Prepare individual and multiple entry business visas & passports.

Collect, compile, analyze & distribute data for projects & confidential assignments.

Maintain & reconcile expense reports.

Work closely with Exec. Leadership teams & EAs in planning & executing various leadership functions and team building activities.

Cisco Technology, San Jose CA Oct. 2019 – Nov. 2022

Executive Assistant to SVP & VP of Cloud Networking Engineering

Manage all administrative duties for SVP, VP of Engineering and Sr. Staff.

Lever company and client information with discretion & confidentiality.

Maintain heavy & complex scheduling & calendaring with structured & timely communication across various time zones.

Organize & coordinate all meetings- off-sites, all-hands & dept. events, venues, and logistics.

Arrange Domestic and International travel.

Prepare individual and multiple entry business visas & passports.

Maintain & reconcile expense reports.

Work closely with company-wide Executive staff including Exec. Leadership teams, Exec. Administrative teams.

Western Digital Corp., Milpitas CA July 2016 – Oct. 2019

Executive Assistant to VP of Marketing, DCSBU

Manage all administrative duties for VP of Marketing & 4 Sr. Director’s.

Provide back-up administrative support to EVP/GM of Organization.

Maintain heavy & complex scheduling & calendaring with structured & timely communication across various time zones.

Organize & coordinate all Customer meetings, All-hands, off-sites, dept. events, venues, and logistics.

Work with various Mktg. vendors in placing orders for dept. swag and promo gifts for customers.

Manage dept. financial, accounting & reporting systems.

Plan & execute leadership functions and team building activities for Business Unit.

Arrange all Domestic & International travel arrangements for VP & 4 Sr. Directors.

Prepare individual & multiple entry business visas & passports.

Maintain & reconcile expense reports, purchase requisitions & contract submissions.

Collect, compile, analyze & distribute data for projects & confidential assignments.

Work closely with company-wide Executive staff, Exec. Leadership teams, Exec. Finance & IT & Exec. Administrative teams.

SanDisk Corp. (acquired by Western Digital 2016) Milpitas CA Oct. 2013 – July 2016

Executive Assistant to GM/VP of Emerging Storage Solutions

Manage all administrative duties for GM/VP of EMS division.

Provide administrative support to VP of Engineering & Sr. Director of Marketing.

Lever company and client information with discretion & confidentiality.

Maintain heavy & complex scheduling & calendaring with structured & timely communication across various time zones.

Organize & coordinate all meetings- off-sites, all-hands & dept. events, venues and logistics.

Arrange Domestic and International travel arrangements for GM, direct reports & executive level staff.

Prepare individual and multiple entry business visas & passports.

Maintain & reconcile expense reports, purchase requisitions & contract submissions.

Work closely with company-wide Executive staff including Exec. Leadership teams, Exec. Administrative teams & Exec. Finance & IT.

LinkedIn, Mountain View CA Oct. 2011 – July 2012

Human Resources Executive Assistant / Events Coordinator

Support the Sr. Director of Human Resources of the Global Sales Organization.

Planned & organized Bi-weekly New Hire Agenda’s & facilitated all New Hire Orientations.

Managed logistics for internal & external meetings & events- coordinating speakers, catering & monitoring of budgets.

Perform advance, diversified & highly confidential administrative duties that require knowledge of organizational policies, practices & procedures, under minimal supervision.

Function with a high degree of autonomy, managed projects effectively including successful execution of multiple projects simultaneously.

Participated / conducted general research in a variety of special projects.

Coordinated complex domestic & international travel arrangements for Sr. Director of Human Resources & Sr. Exec. Level Staff.

Xyratex Corporation, (acquired by Seagate) Fremont, CA Aug. 2008 – Sept. 2011

Executive Assistant to CEO, CFO & Division GM / Office Administration Manager

Managed three Administrative Assistants and one front lobby Receptionist.

Performed advance, diversified, and highly confidential administrative duties, under minimal supervision to CEO, CFO, Executive GM, four VP’s and various managers.

Primary point of contact and liaison to high-level individuals, both internally and externally, requiring a significant level of tact, diplomacy, and discretion.

Interact with high level executives, board members, key opinion leaders, corporate partners, investors, customers, and vendors.

Created, compiled, and processed financial documents (e.g., funding requests, wire transfers, purchase requisitions and check requests).

Managed executive schedules, including planning, and preparing for lunch meetings, conference calls and appointments .

Administrative support included: arrange detailed domestic and international travel arrangements compiled expense reports, maintained office files, and updated spreadsheets.

KLA-Tencor, Milpitas, CA April 2000 – Aug. 2008

Sr. Executive Administrative Assistant

Provided full administrative support to VP of the RAPID Division and reporting Sr. Executive Staff.

Prepared executives for all business and customer meetings- gathering all pertinent background materials prior to meetings.

Processed/coordinated a variety of confidential material including new hire information data, terminations, focal reviews, quarter/annual bonuses between manager’s & Human Resources.

Prepared offer letters, leave of absences, employee performance appraisals etc…between managers & Human Resources.

Arranged international / domestic travel (air/hotel) along with assisting with the process of Passport’s & Visa applications.

Processed all international / domestic & miscellaneous travel expense reports.

Coordinated/managed employee relocations, along with maintaining and updating floor plans for various groups on as needed basis.

Managed division headcount’s standardized and maintained all monthly organizational charts.

Supervised/delegate workload to co- administrative assistant within division.

Conducted audits by locating and tracking department’s assets on a quarterly basis.

Coordinated all customer visits / meetings within division along with arranging the appropriate catering services.

Arranged all divisional on/off-site team meetings, picnics, year-end celebrations, and recognition dinners.

Interacted with Company’s Senior Officials and Board Members along with all levels of management on a daily to weekly basis.

Education & Skills

BA - General Business: accelerated degree program- San Jose State / City of San Jose, CA

Ohlone College, Fremont, CA, General Studies

Skillpath Courses - Certificates in Managing & Supervising

Outlook, Microsoft Office, Word, Excel, PowerPoint, SAP, Concur

*References available upon request

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