Accounts Payable Receivable
Resume:
Ms. Dongling Chen
** ****** *****, ***** ********, RI 02852
E-mail: **********@*****.***
HIGHLIGHTS OF QUALIFICATIONS
• BS in Banking and Accounting. Finance and Trade College of Anhui, P.R.China
• Proficient knowledge in Excel, Access, Word, and other Microsoft software
• Working knowledge with Sage 200, Paylocity, ADP, Oracle, AS400, Macola, QuickBooks accounting software
• Strong knowledge of Payroll, Accounts Payable, Accounts Receivable and GL cycles
• Detail-oriented, hard working and excellent analytical and mathematical abilities
• Eager to learn other accounting systems and job responsibilities
WORK EXPERIENCE
Nov.2021-Current Account Payable Specialist, in a manufacturing company RI
• Processed four inter-company 26 stores Accounts Payable using SAP & MAS accounting software
Apr.2013-Jun.2020: Accounting, Hope Valley Industry Inc. RI
• Maintain Payroll Record on Weekly basis with Paylocity (and ADP); Editing hourly employee time card, employee shifts sheet if have any changes; Managing all hourly employee new hiring, termination and weekly payroll payment and making payroll analysis reports using MS excel and sent to main leaders of company for weekly.
• Taking care of all daily bookkeeping working: using Sage 200 software doing AP, AR accounting transactions and posting payment and deposit receiving reports, sent to controller.
• Posting sales reports daily and print daily reports for production manager.
• Taking care of petty cash account, employees trip and expense reimbursement
Jan.2013-Mar.2013: Accounts Payable, United Nature Food Inc. (UNFI), RI
• Audit inventory bills, review P.O. / non P.O. invoices. Balanced, reconciled and archived daily A/P transactions using Macola accounting systems and process payments.
• Ensure payments are processed in accordance with payment terms.
• Research and resolve invoice discrepancies through communication with Vendors, Department Managers and the Accounts Payable Supervisor.
• Verify accuracy of general ledger accounts on all payments.
•Reconciling vendor statements.
•Verify match employee's business trip expense reimbursement receipts and ensure process payments
Dec.2006-Jan.2012: Accounts Payable, Schneider Electric (APC), West Kingston, RI
• Matches invoices to P.O. or receiving documentation for designated groups of vendors.
• Verifies the accuracy between invoices and purchase orders for payments. Checks invoices for correct coding and approvals.
• Enters invoices using Accounts Payable System -Oracle
• Maintains A/P files for designated groups of vendors – ImageSoli Balances batches daily.
• Matches check stubs to invoices for net and discount check runs.
• Interacts with Purchasing, Marketing, and the General Ledger group to clarify discrepancies.
• Keeps excel files for selected accounts and reconciles vendor statements as needed.
• Always tried to cover more group duty such as replying email, performing task while others in vacation or absent
• Works on special projects as assigned - processing wire transfer payment to out of USA vendor
• Works on weekly report to reduce invoices on hold. Utilize other department resources with issue related to price discrepancies and receipts. Report on a weekly basis to Team Leader
Sept.2005 - Dec. 2006: Accounts Payable, Brooks Pharmacy, Warwick, RI
• Maintained current volume of A/P data entry and notices created reviewed and completed duplicate payment report
• Promptly reacted customers needs and prioritized satisfaction as top goal, consistently addressed past due invoices
• Balanced, reconciled and archived daily A/P transactions using AS400 accounting systems
• Performed a variety of accounting tasks including responding to inquiries regarding accounting office /departmental procedures and services and establishing new categories within existing filing systems. Processed records, extracted and compiled data from source documents
• Audited invoices, statements, receipts and disbursement vouchers using FIS system
• Processed three inter-company Accounts Payable using MIP A/P system
• Prepared spreadsheets for credit cards and long distance phone bills. Maintained accurate vendor IDs and information
2004: Accounting Service, A/P & Payroll back-up at Indiana University of South Bend
* Perform a variety of accounting clerical tasks including responding to inquiries regarding
accounting office/departmental procedures and services and establishing new categories
within existing filing systems. Process records, extract and compile data from source documents.
* Process daily A/P transactions. Date entry into multiple financial systems for an A/P (use Tops system)
and accounting purposes.
* Audit invoice, statements, receipts and disbursement vouchers (use FIS system)
* Help payroll group prepare payroll spreadsheets using Excel software.
EDUCATION
• BS in Banking and Accounting, Finance and Trade College of Anhui, Anhui, P.R.China
• Completed Accounting courses at Passaic County Community College in Paterson, New Jersey
• Completed several business-related classes at University of Notre Dame, Indiana
References available upon request
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