Document Control Specialist
Resume:
Jamie N. Ferguson
Catoosa, OK *4015
*******@*****.***
Professional Summary:
Confer with supervisory personnel, owners, contractors, to discuss and resolve matters such as work procedures, complaints, or problems.
Coordinate project activities to meet deadlines.
Submit, progress reports, or cost tracking reports.
Ability to stream line documents for fast effective data retrieval.
Document management software — Adobe Systems Adobe Acrobat
Project Software: Microsoft SharePoint, Microsoft Exel, EPDM Software, Microsoft Office Adobe X Pro.
Accounts Payable & Receivable to Document records. South Ware & SAP Software used.
Quick Book Contractor Edition.
Administrative Assistance
Communication
Customer Service
Organizational Skills
General Administrative
Order Entry
Phone Etiquette
Problem Solving
Research
Spreadsheets
Receptionist Duties.
Great time management skills
WORK EXPERIENCE:
Eagle Burgmann
Broken Arrow, Oklahoma (Contract)
Feb2024 – May 2024
Production Coordinator & Shipping Coordinator.
Build pruction packets for shop floor, track items on order with project
Management to meet deadlines for field service repairs for Electrical Plant Facilities with quick turn around time.
Procarr Aegion Group Sand Springs, OK- Resource MFG.
Administrative Assistant. Assist with Purchase orders, Prepare Orders for Shop Floor, Preform Log Audits throughout various areas of shop. Assist with close out billing cycle and archive all shipped jobs from completion. This was a contract position while Employee was out on Medical Leave. Assignment Completed.
BS&B Safety Systems- Tulsa, OK- Acheron Staffing May 15 2023 – July 6th 2023
Detail Document Control.
Work within open project documents to gather all testing and reports to finalize Electronic Data Books. Archive all past shipped jobs that had been loaded to Company Data Base. Created a Completed Log for Archived paper copy’s to excel with destroy dates.
This was a 20 day assignment. Assignment Completed.
Natural Gas Service Group_ Direct Hire November 22 2021 to APRIL 2023
Detail of Document Control.
Scan all documents to data base, create digital data books for all jobs. Track all MTR’s and Weld Maps for every job
Document Control for all vessels and tanks.
preformed in Quality department for Authorized Inspectors for submittal to National Board. Update all the Partial Data Reports for Sublet work from other vendors to National Board and submitting Data packages.
Recently revised all Company Mtr’s on Data base to reflect all ASTM and ASME codes on all products used building the NGSGI Vessel AND tanks.
Walden PCC Aerostructures - Manpower Staffing_ August 15th to November 18 2021.
Walden PCC Aerostructures - Manpower Staffing
Procurement and Planner for machine work throughout shop for all Savanah Georgia Gulf Stream orders. Track all machined parts throughout nine machining operations for special build parts. Track through excel database per order to see machined completion to next stage of build or outside finishing. Update Gulf Stream Database to reflect detail real time tracking of expected long lead build items. Assist with close out of records along with shipping status logs. Assignment Completed.
Natural Gas Service Group_ American Staff Corp. (Contract) Sonia Moiser, February 10 2020 to May 30 2020.
Detail of Document Control.
Scan all documents to data base, create digital data books for all jobs. Track all MTR’s and Weld Maps for every job
Document Control for all vessels and tanks.
preformed in Quality department for Authorized Inspectors for submittal to National Board. Update all the Partial Data Reports for Sublet work from other vendors to National Board and submitting Data packages.
Recently revised all Company Mtr’s on Data base to reflect all ASTM and ASME codes on all products used building the NGSGI Vessel AND tanks.
John Zink Hamworthy Combustion. Rowland Group (Contract) Phyllis Tisdale. November 2017 to November 2018.
Shipping Coordinator / Procurement
Coordinate product availability and shipment time for all projects international and US shipments. Update data base information for production and receiving departments. Expedite items as needed for quick turn projects. Programs used Visibility data base. Purchasing support with discrepancies, price verify, Open Buyers PO Reports. Track merchandise for 3 Buyers and update Visibility for latest shipping detail or delays on many projects. Update Aftermarket information for traceability of all projects within John Zink work scope. SAP software for updating Acknowledgements and price verify with vendors.
Republic Services/Allied Waste. Kelly Services (Contract) Joy Putnam May 2017 to August 2017.
Accounts Receivable/ Collections
Collections for 3 regions Commercial & Residential and Landfill Account Holders. Process Payment and balance out Landfill facility daily activity.
Process Credits and Payments into Truxs Database and notify various branch staff of payments or Service Interrupts for all account holders.
Assignment Completed.
Rimer Plumbing & Excavation LLC Catoosa, OK - August 2016 to April 2017.
Accounts Payable & Receivable
Accounts Payable & Receivable
Streamline all records, locates for jobs,
file permits for scheduling Price verify for materials for jobs.
Records Specialist
National Oilwell Varco - Rowland Group. (Contract) Sarah Causey Staffing Manager with The Rowland Group. Claremore, OK - October 2015 to November 2015
Prepare Quality Department for ISO Audit Nov.30 2015
Scanned and coded all records to electronic format and verified all paper copies ready for Audit purpose.
Indexed all 2009 to 2013 Quality Records for Archive purpose. Archived all other previous records per year.
Jamie N. Ferguson 415 West Matthew Catoosa, OK 74015 918-***-**** *******@*****.***
Document Control Specialist / Purchasing Assistant.
Right Staff Temp / Aether DBS - (Contract) Elise Cunningham Staffing Manager with Right Staff. October 2014 to January 2015
Aether DBS - Catoosa, OK - Hired Direct Jan. 19 2015 - June 30 2015
Document Control Books, Engineering Prints for Production. QA, and Purchasing & Receiving Books.
Facilitates between customers Document Control Departments to ensure print and changes are up to date for production.
Notifications to all Engineering of updated pending and approved submittals. Submitted all redline drawings from Production to Engineering Department.
Track MTR's for all jobs in production and help build data books. Price Verifications on P.O. for the Purchasing Manager as well as updated pricing in South ware for accounting. Order all office supplies. Track all shop gauges for Calibrations. Streamlined all record keeping.
Electronic file keeping per project. Compiled all drawing of complete build unit into bill of materials to excel for use of estimating materials. This
was the first build then it aided in ability to track shop labor, total cost for build that could be presented to customer approved sales. Adobe products, Microsoft Office products, South Ware. Streamlined documents into database, tracked redline changes to drawings, updated shop prints, data books.
Track MTR Certifications
Procurement Assistant
American Airlines -Kelly Services (Contract) Joy Putnam Staffing Manger with Kelly Services Tulsa, OK - September 2014 to October 2014
Aviation Engine Procurement through American Airlines. Prepare Folders for each engine procurement for cycle time and service engine parts on various retired 737's. Various research for Engineering Department to complete research for cycle time on engine. Compare Past records and determine what parts where replacement and what was usable in needed rebuild of engine.
Flammability Coordinator
BIZJET International - Tulsa, OK - July 2013 to September 2014
Read and understood the customer specification for each aircraft and coordinate any discrepancies between engineering, specification, and design with design and BIZJET in-house specification author. Assembled and tracked all material samples from design to BIZJET in-house departments, and program management. Coordinated and tracked material procurement with program management, purchasing, and design for
flammability test requirements. Tracked all burn coupons for status and location for all aircraft. Scheduled and coordinates between departments. Performed training on procedures, process specification and inner department quality checks. Facilitated quality suggestions for shop improvements with department crew chiefs and supervisors. Complied with all company policies and procedures and safety requirements. Performed other duties as assigned by flammability engineering supervisor.
Administrative Assistant
BIZJET International - Right Staff (Contract) Pam Williamson Staffing Manager with Right Staff Tulsa, OK - January 2012 to July 2013
Handled multi-tasking in a fast-paced environment.
Worked with diverse groups as electrical engineering, quality assurance, aircraft document control and certification. Reviewed electrical blueprints
Created, revised, and converted to PDF and transitioned for approvals electrical wire list. Created and maintained filing system for all past and future first article Inspections of all aircraft by analphabetic, numeric or symbolic data from source documents. Purged and disposed of first article inspections per retention schedule. Ensured all aircraft document records were maintained in accordance with company standards. Itemized, indexed and stored all
aircraft document records accordingly. Reviewed data list for accuracy, changes and notify appropriate departments. Maintained and loaded certifications in Biz Jet's enterprise product data management system. Streamline all Quality Records first article plane specific for archive purpose.
Administrative for Certification Engineers meeting and notes. Update all department meeting notes, Electrical, Stress, Structural, Mechanical, for tracking projects.
Data Entry Specialist
Iron Mountain Records Management - (Contract) Stacey Sprague Staffing Manager with Rowland Group Tulsa, OK - August 2010 to November 2010
Maintained database by entering new and updated data. Reviewed, confirmed accuracy and processed documents by using company standard procedures. Data entry of archived work orders into company system for record control. Assisted in maintaining an effective and efficient records management system. Maintained confidential information of pipeline and oil well records for research team. Performed other job-related duties as requested from management. Reviewed, confirmed accuracy and processed documents by using company standard procedures.
Data entry of archived work orders into company system for record control. Assisted in maintaining an effective and efficient records management system. Maintained confidential information of pipeline and oil well records for research team. Performed other job-related duties as requested from management
Jamie N. Ferguson 415 West Matthew Catoosa, OK 74015 918-***-**** *******@*****.***
Talking Leaves Job Corp
Job Placement Specialist. Hired Directly September 2008 – February 2009.
Placement Advisor for Job Corp Students. 14 Counties in North Eastern Oklahoma. Teach Career Readiness to students along with building resumes and registering them to Oklahoma Workforce for Jobs.
Locate Jobs in students area of residence and pull all jobs pertaining to students classes learned through Job Corp Center. Once a month I would visit Tahlequah to get one on one with each student as how their learning experience was coming along and check to see if there were extra areas to assist them with furthering their Education whether it was through Vo Tech or Community College.
Customer Service Associate
Arvest Bank - Tulsa, OK - March 2010 to June 2010 & November 2005 to September 2008
Received and paid out money for personal and commercial account holders. Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as Examined checks for endorsements and to verify other information such as dates, bank names,
identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.
Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as Examined checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.
CSA1
Bank One - Tulsa, OK - February 2000 to February 2005
Received and paid out money for personal and commercial account holders. Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as examined checks for endorsements and to verify other information such as dates, bank names,
identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.
Balance ATM machine, Restock ATM machines.
EDUCATION
Diploma in General Studies
Grove High School - Grove, OK
SKILLS
Accounts payable receivable (12 years Corporate Banking) Bondable & reliable. Microsoft Office, Adobe products, Heavy Data entry, South Ware, EPDM software, Document Control (6 years), Ten-key: 8,972 keystrokes / hour, Alpha-numeric: 7,592 keystrokes / hour, Word Processing 41
wpm (20+ years), Vista, Windows 7, Window 10, Microsoft Suite, HUD Smart System, Easy Teller, Citrix Platform for Department of Labor O’ NET Codes. (6months). Procurement 2 years. Quick Book Contractor Edition. (1year) Procurement for Aftermarket & Purchasing. (2years)
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