Executive Assistant Administrative

MORNITA DUNSON-COLEMAN

**** ******* *****, ***. ***, Fredericksburg, VA 22401

571-***-**** (cell)

Email: *********@*****.***

SUMMARY OF QUALIFICATIONS:

* Over 15 years of executive assistant and legal secretarial experience

* Event planning/project management skills

* Commissioned Notary for the Commonwealth of Virginia

* Public Trust Clearance

* Ability to exercise good judgment in a variety of situations

* Software Proficiency: Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, CASTLE (DOT Time and Attendance program), ESC-PRISM, E2 Travel Solutions

EXPERIENCE:

11/2022–Present DEPARTMENT OF TRANSPORTATION, McLean, VA Administrative Assistant

Administrative Contractor (Clason Point Partners, Inc.) for the Federal Highway Administration, Turner-Fairbank Highway Research Center, Office of Resource Management (“HRRM”), working under the direction and supervision of the Office Director;

Provides executive-level administrative support, including calendar management, monitors and screens incoming calls and visitors determining nature of call and responding or referring inquiry to appropriate staff.

Independently schedules various meetings and teleconferences;

Prepare briefing materials for meetings ensuring that deadlines are met and manager is kept informed of issues of importance.

Takes minutes for bi-weekly HRRM staff meetings and other meetings as directed by Office Director;

Prepares and distributes weekly Delegation of Authority report to HQ, Directors and Secretaries;

Independently prepares and reviews bi-weekly timecards in CASTLE for several departments totaling 50 employees for supervisor approval;

Makes travel arrangements using E2 Travel Solutions; coordinates transportation for use of government vehicles on behalf of Office Director;

Creates purchase requisitions using ESC-PRISM software program for office supplies and event registration;

Plans, schedules, and orchestrates tours of the Turner-Fairbank laboratories for internal and external groups; prepares Agendas for distribution to points of contact, lab managers, Security, IT, Facilities and Tour Team; reserves conference rooms and secures opening speakers; works closely with Security by providing an attendee sign-in sheet for each tour; ensures that all technological requirements have been met; participates as a tour guide as part of the Tour Team;

Reviewed, created and researched SOPs and policies;

Independently reviews incoming correspondence and determines disposition; checks outgoing correspondence for format, grammar spelling and conformance with office procedures.

Administers day-to-day operational functions of the HRRM and other departments; manages a varied and high-volume workload while working to meet deadlines and accomplish tasks; performs other duties as assigned.

10/2021-01/2022 GEORGE MASON UNIVERSITY, Fairfax, Virginia Temporary Executive Assistant

Provided primary support to the Senior Vice President of the Strategic Budget and Planning department managing the calendar, meetings, and conferences with a strong attention to detail; prepared scripts, minutes and other material as necessary; organized and managed the flow of information and created an office manual.

8/2016–8/2020 CRYSTAL RUN VILLAGE, INC. (“CRVI”), Middletown, New York Executive Assistant

Provided executive assistant duties to the CEO; acted as liaison with internal and external stakeholders; exposure to highly confidential information and documentation; take minutes at interagency meetings including the Executive Management Team, Corporate Compliance, Foundation and Town Hall meetings; calendar management and travel arrangements;

Conducted review of all legal documents and responded to discovery requests in a timely fashion; direct contact with in-house and outside counsel; redacting of information using Adobe Acrobat Pro to be HIPAA compliant;

Furnished primary support to the Board of Directors and worked closely with senior leadership to ensure smooth and efficient operation of Board activities; planned and facilitated all Board and Committee meetings; captured Board minutes and produced final drafts for Board approval;

Handled all logistics including identifying locations for offsite meetings, ensured IT equipment was operational; prepared and distributed presentation material; Responsible for supervision of Reception staff and functions; developed weekly schedules, approved timesheets and paid time off requests; provided employee evaluations and rendered disciplinary action, when necessary;

Coordinated fundraising volunteers to assist in the organization and operation of the annual golf tournament, Family Fun Day at The Castle and annual luncheon.

2009-2016 THE HUMANE SOCIETY OF THE UNITED STATES, Washington, D.C. Executive Assistant

Provided administrative/secretarial support to the General Counsel/Chief Legal Officer that required a high degree of judgment and confidentiality; arranged, organized and coordinated CLO’s schedule, teleconferences, and travel arrangements; generated expense reports using Concur; prepared, drafted and edited correspondence, memoramda of law, pleadings, spreadsheets and forms;

Interacted with Board leadership and responded to individual member requests as needed; acted as backup to Corporate Secretary assisting in posting documentation necessary for Board and various Committee meetings;

Served as office manager; managed and procured general and special office supplies; designed and implemented office protocols and procedures; administered petty cash account; supervised Document Clerk; acted as liaison with building administrator.

REFERENCES:

William J. Sammis

Chief Financial Officer

Wraparound Services of the Hudson Valley

914-***-**** ********@*****.***

Deborah Muse

Wills, Trusts & Estates Manager

The Humane Society of the United States

301-***-**** *****@*************.***

Pela S. Terry, Ph.D.

Executive Director

Atlantic Street Center

(347) 622-823 ************@*****.***

Contact this candidate