Admin Assistant Senior
Resume:
Sreeja M S - Senior Admin Assistant
******.****@*****.*** https://in.linkedin.com/in/sreeja-ms-62278355 S. Bingipura, Bangalore.560105
SUMMARY
A senior admin assistant with over 14 years of experience in data management, ERP, vendor management, transport, admissions, documentation and communication. Have the ability to work with a diverse group of people from the Executive Trustees to the Principal to teachers to drivers and hygiene staff. I am proficient in using MS Office Suite, Tally, ERP software such as MCB. A learner and a people- person, I have strong project coordination skills and, ability to take tasks through completion. I am eager to join a dynamic and progressive organization, supporting senior leadership with my expertise.
Key Strengths
Thorough professional, holding to task and time boundaries.
Outstanding work ethic, upholding strict confidentiality in managerial and operational data
Ability to work with diverse groups of people.
Mature and ability to multi-task, manage and adapt quickly to emergence.
Excellent oral and written communication in English, and Malayalam; can communicate effectively in Kannada, Tamil and Hindi.
Attention to detail
People-oriented and excellent customer service focus with an innate ability to work with a diverse group of people.
Skills
Excellent knowledge in the use of
MS office, Tally
Google drive, Google Docs, Google
forms, Google meet
Excellent knowledge of the popular
school ERP software, MCB and
digital campus.
Education
B.Sc., Calicut University, 2001-2003
Professional Experience
Senior Admin Assistant, Prakriya Green Wisdom School, Bangalore 2021 till date Admissions:
Coordinating all administrative processes concerning admissions, from enquiry to confirmation. Responsible for communication between the applicant and the admission team at school.
Assessing the application as per policies and norms of the institution - Age criteria, transport possibilities. As per requirement by the admission team, coordinating for admission meetings with the applicants in groups or individuals and also arranging for conducting the observation of their ward/s. Updating the database and keeping the management team in the loop on a weekly basis with respect to admission numbers.
Preparation and offering of confirmation letters to the prospective applicant, with all the data about fees received, transportation and other school rules.
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Transportation:
Planning bus routes as per the principles of the school.
Ensure safety norms are maintained by the bus drivers along with efficient time management. Responsible for driver training, relations and management. Keeping track of GPS and assessing if the buses are driven at proper speed.
Responsible for addressing the issues raised by the parents, bus attendants, drivers, and bus coordinators with respect to routes and timings.
Train the attenders to efficiently handle Escort and NOC while dropping the students from the bus Communication:
Responsible for all transportation-related communication with the parents.
Responsible for all wing/section-wise communication about transportation, admission, and recruitment
Responsible for all admission-related communication (processing enquiries to scheduling appointments to handing out offer letters)
Responsible for going through all emails (coming to the school mail ID) and forwarding them to the concerned people; respond and follow up as required. Database management & Coordination:
Managed school ERP, MCB in regard to updating of student, employee and fee data
Supporting employees for updating and withdrawals in PF. Also updating of employee data in ESI.
Have gained experience in handling BEO database i.e. SATS and UDISE
Conduct safety audits and training all the staff in the school in terms of fire safety, first aid and cleanliness in the bus. Ensure timely medical checkup for drivers.
Conducting POCSO and POSH workshops to enable all the staff to handle children and adults in the bus in a safe manner.
Admin Assistant, Prakriya Green Wisdom School 2018 to 2019
● Provide full admin support to the team and department.
● Perform data-entry, documentation, printing and filling duties.
● Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents
● Support the officers in daily admin roles.
● Create and maintain useful databases.
● Assist the Dept head/s to maintain a proper attendance of teachers and students and tracking report.
● Monitor all Statutory Compliance areas.
● Event Management, organizing meetings.
● Specialization in handling back-office operations, inter-office correspondence
● Handle sensitive information in a confidential manner.
● Maintain students database and updating the school software
● Drafting mails to the parents and staff.
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Admin and Accounts Incharge, The Paradise Residential School 2010 to 2018
● Maintained complete finance and accounts like fees collection, banking, taxpaying, salary, vehicle insurance, PT and TDS.
● Act as the point of contact between the executives and internal/external clients.
● Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
● Maintain strong relationships with vendors, have price data and obtain best pricing on supplies and services
● Preparing documents of agreements as per management instructions.
● Managing payroll and other tasks relating to staff wages and preparing pay slips for the employees.
● Maintaining and updating daily staff attendance and leave policy.
● Documentation for all records like bank loans, Tax, ITR, Salary, petty cash expenses and vehicle insurance.
● Providing administrators support and documents for ISO audit.
● Process payments and invoices accurately and timely as per procedures.
● Prepare and submit expense reports to management for approval.
● Maintaining monthly, weekly and daily report of transactions.
● Introduced New School ERP in the school and updated the same in vision of ZERO PAPER CAMPUS.
● Fees collection and updating databases in the school software with relevant information.
● Reporting to the Administration Manager.
Administrative Assistance, Ashpri Consulting & Services Pvt 2007 to 2009
● Providing general administrative support to employees as well as auditors.
● Interact with clients through phone.
● Supporting to recruitment.
● Reporting to the Manager operation / Managing a team of 40 employees
● Maintaining all records in a perfect manner.
● Preparing and sending monthly invoices to the clients.
● Prepare and submit expense reports to management for approval.
● Handling all the account transactions.
● Vendor co-ordination to resolve the issues.
● Processes, Documentation, audits etc.
● Acting as info-hub for providing administration related information and supervising administrative activities like verification of bills, payments, taxes, and vehicle insurance. Reference will be provided on request
Contact this candidate