Administrative Assistant Legal Secretary

Donna Nash

**********@*****.*** ***-**** (***)

*52Paxton Avenue, Calumet City, IL 60409

PROFESSIONAL SUMMARY

Legal secretary with 20 plus years of civil litigation experience including construction, insurance defense, plaintiff personal injury, workers’ compensation, ERISA, employment, bankruptcy, real estate, and property tax assessment; accounting technician with the federal government prior to entering the legal field. Flexible, quick learner and easily adaptable to changes in growing law offices.

SKILLS

70-80 wpm typing

Microsoft

Odyssey E-File & Serve

WORK HISTORY

Dictaphone

Document Management Systems

Outlook Calendar

Kitch Attorneys & Counselors, PC 05/22 - Present

(f/k/a Kitch Drutchas Wagner Valitutti & Sherbrook, PC) Administrative Assistant/Legal Secretary

Assistant/Legal Secretary with an insurance defense firm primarily dealing with nursing home litigation and debt collections. Assigned to four attorneys, one who does debt collections. Duties include preparation of correspondence, court filings, memos, miscellaneous other documents. Maintain a complex filing system for numerous cases. Docketing cases in Outlook calendar and monitoring same for upcoming court dates, deposition dates telephone conference, etc. E-file with the various state and federal courts in Illinois. Arrange for the service of court papers including subpoenas and summons and new complaints. Schedule depositions and arrange for court reporters, arrange Zoom calls, contact various courts when necessary and maintain files for numerous cases. Contact with clients when necessary, verbally and via written communication. Open and close files.

MAYSTER & CHAIMSON, LTD, Chicago, IL 11/2020 – 06/2021 Receptionist/Administrative Assistant

Receptionist/Administrative Assistant with a tax assessment law firm. Duties include reception responsibility, i.e., answering phone lines, direct calls and/or taking messages. Responsible for office equipment maintenance including Pitney Bowes postage machine general maintenance and adding postage when necessary. First point of contact should computer programs fail or printers, scanners, copier machines or telephone system malfunction, maintain contact with building personnel to allow visitors to office or request maintenance; order supplies and paper stock, receive and distribute mail. Make bank deposits for incoming payments. File maintenance, type correspondence; maintain client billing in Assess system, inputting new billing and filing copies for later reference and sending clients dunning letters for unpaid bills; open new files; check property listing at the Assessor’s office, Board of Review, and Treasurer’s office for tax information and proper PIN numbers; scan and e-file complaints and evidence with Board of Review or Assessor’s office when assessments are due. Receive result letters from Board of Review or Assessor’s office, pull file and distribute to correct attorney or paralegal for processing. MOLZAHN, REED & ROUSE, LLC, Chicago, IL 05/2008 – 06/2020 Legal Secretary

Assigned to four attorneys including two of name partners in insurance defense, workers’ compensation, and plaintiff defenses. Daily duties included inputting attorney time, manage letters, court filings, memos, miscellaneous documents and enter into complex filing system for numerous cases. Submit documents for docketing and monitor for upcoming dates. Compose letters, prepare court documents and filings forms and e-file with the various state and federal courts in Illinois and Indiana. Arrange for the service of court papers including subpoenas and summons and new complaints. Schedule depositions and arrange for court reporters, arrange for telephonic court calls, contact various courts when necessary and maintain files for numerous cases. Contact with clients when necessary, verbally and via written communication. Open and close files. Cover receptionist for breaks, lunch, and time off.

HARTIGAN & CUSINIER, PC, Chicago, IL 02/2004 - 05/2008 Legal Secretary

Assigned to two attorneys in municipal and insurance defense. Manage and control letters, court filings, attorney timesheets, memos, and enter miscellaneous other documents into a complex filing system. Compose letters, prepare court documents and filings forms and file with the various courts in Illinois. Arrange for the service of court papers including subpoenas and summons and new complaints. Arrange depositions and court reporters for depositions, arrange for telephonic court calls, contact various courts when necessary and maintain files for numerous cases. Contact with clients when necessary, verbally and via written communication. Open and close files. Cover receptionist for breaks, lunch, and time off.

EDUCATION

Dunbar Vocational High School, Chicago, IL

Federal Careers City Wide College

ADDITIONAL PROFESSIONAL EXPERIENCE

RELIABLE COPY SERVICES

4 Years - Copy Clerk

Provide copy services, scan documents and various other support functions for client records. SONNENSCHEIN NATH & ROSENTHAL

3-Years - Legal Secretary

Provide clerical services to one ERISA associate and one bankruptcy associates in a multi full- service law firm, often working overtime in other areas such as contract, real estate, and estate planning, when requested.

PRETZEL & STOUFFER, CHARTERED

7-Years – Legal Secretary

Trained to legal opportunity. Provided legal services in insurance defense to two associates and reassigned to on equity partner and one senior associate. DEPARTMENT OF HEALTH & HUMAN SERVICES

DIVISION OF ACCOUNTING, FISCAL & BUDGET SERVICES

15-Years - Accounting Technician / Administrative Officer Performed various functions, including payroll preparation, division cash teller, accountings payable and receivables, filing, prepare and maintain division employee records, including benefits and insurance, correspondence with other division offices and personnel, maintain offices supplies, report preparation.

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