Computer Skills: Microsoft Office (Word/Excel/PowerPoint), Adobe

Leslie Vincent

Virginia Beach, VA 757-***-**** *******.*@*****.***

Integrity-driven, detail-oriented, and client-focused professional with a high school diploma and 15+ years of diverse experience in challenging environments. Implement process improvements to streamline workflow and increase efficiency/productivity. Provide high-quality customer service and administrative support. Prioritize tasks to ensure projects are completed on time and within budget to meet deadlines in rapidly changing and fast-paced settings.

Professional Experience

Solid Structures Virginia Beach, VA

Production Coordinator December 2022 - March 2023

●Managed projects monthly, oversaw the design, administered funds, created schedules in compliance with client specifications, and ensured on-time and within-budget delivery

●Ensured compliance with the company’s standard operating procedures (SOPs), prepared scopes of work, and negotiated discounts with suppliers and subcontractors saving the company monthly

●Developed/maintained the accuracy of contract documents including drawings, specifications, requests for information (RFIs), architect's supplemental instructions (ASIs), and construction change directives (CCDs)

●Supported the development of cost estimates, prepared contract schedules, issued purchase orders, verified subcontractors were paid on time, and ensured materials were available onsite to avoid delays

●Generated monthly forecasts, tracked workflow, and created reports for the senior leadership team to facilitate decision-making

●Reconciled invoices and purchase orders

●Applied knowledge of project plans, specifications, contracts, and additional documentation to serve as a subject-matter-expert and worked with clients to authorize extensions and additional costs as needed

●Completed Builder-trend daily logs, assembled closeout documents for reports, and participated in subcontractor, staffing, scheduling, and project completion meetings to discuss/resolve outstanding issues

●Strengthened relationships with owners, vendors, subcontractors, suppliers, municipal authorities, and coworkers by leveraging advanced communication, interpersonal, and rapport-building skills

Stephen Alexander Homes Virginia Beach, VA

Production Manager March 2021 - November 2022

●Managed project spreadsheets to track permit deadlines, handled housing permits from the 1st inspection to the final delivery of Certificates of Occupancy and maintained administrative records

●Served as the primary liaison for the Vice President of Construction, construction/field superintendents, and homeowners, drafted official documents, and scheduled home inspections

●Administered over 15 construction permits per month, increased efficiency by transitioning to a paperless system, and tracked home inspection reports, site plans, agreements, and construction documents

●Coordinated payments to city departments and contractors, uploaded documents to municipal portals, and communicated effectively with key stakeholders

●Managed and tracked project construction activities from cradle to grave

●Served as the primary liaison for project design and construction and established roles and responsibilities for utility design and construction personnel

●Shared best practices while leading startup meetings with owners, staff, and the VP of Construction and identified and eliminated risks

American Engineering Chesapeake, VA

Administrative Assistant December 2005 - February 2021

●Leveraged administrative skills to draft correspondence, utilized DocuSign to streamline workflow, and maintained the confidentiality of sensitive information

●Served as the primary liaison for the Survey, Principle, and Civil Department

●Maintained and processed timesheets, created invoices, and tracked expenditures for the Survey Department

●Responsible for mapping/GIS/surveying, program management, protective design plans, structural plans, sustainability plans, technology plans, transportation plans, and water resource plans.

●Schedule work orders, research issues contact appropriate parties for resolution and correct any discrepancies

●Respond to all inquiries efficiently and effectively with clear, concise, and friendly communication

●Drafted requests for proposals (RFPs), delivered engaging presentations, uploaded documents to municipal portals, and provided administrative support to project teams

●Created spreadsheets to track projects, identified cost-saving opportunities, and implement process improvements to maximize efficiency and productivity

●Responsible for reading plans and designed as-built and topographic surveys

●Liaised with Human Resources with onboarding process for the Survey Department

●Conduct surveys to improve employee satisfaction and retention rates and provided continuing education courses for project managers to improve on-the-job performance

●Interface with clients, municipalities, utility companies and government agencies to resolve outstanding issues in the field

●Maintained and organized department records and files, created preventive maintenance schedules for vehicles, and trained incoming administrative staff to improve the quality of work

Additional Experience

CMSS Architects PC Administrative Assistant

Core Competencies

Leadership, Production/Project Management, Contracts, Budgets, Process Improvements, Human Resources, Recruiting, Employee Orientation, Communication Skills, Administrative Support, Presentations, Forecasting

Computer Skills: Microsoft Office (Word/Excel/PowerPoint), Adobe Creative Suite (Photoshop), Builder-trend, Accela, Deltek Ajera

Education/Certifications

Classes in Business, Tidewater Community College

Diploma, Adlai E. Stevenson High School

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