Office Manager Special Event

Location:

Posted:

July 13, 2024

Sarah E. Lane

Fruit Cove, FL 32259 *************@*****.***

DISTINCTIVE QUALIFICATIONS

Expertise in creating and managing budgets for large-scale events including forecasting, reconciliation, and

management of attrition risk and contract negotiations

Managed marketing and special event budget of $200,000.00

Employment History

ESM ENVIRONMENTAL – Fruit Cove, FL

Office Manager (05/22-Present)

Design company logo and established branding guidelines

Manage startup paperwork for the IRS and SunBiz, making sure all deadlines and requirements were met

Implement liability insurance and health insurance

Manage bookkeeping, receipt entry, invoicing, AR and AP, and monthly reconciliation (with Accounting Firm)

THE LEXINGTON HOTEL – Jacksonville, FL

Sales & Catering Manager (12/19-03/20)

Host Planning Meetings, Site Inspections, Pre-Convention Meetings as outlined in convention services departmental guidelines

Drive sales and revenue performance for the hotel and conference center

Responsible for the efficient and professional end-to-end coordination of conventions and meeting groups

Plan and develop convention programs according to client requirements

BLACK KNIGHT, INC. – Jacksonville, FL

Event Specialist (05/16-10/19)

Manage events budget of $900,000.00 and 50+ events annually

Manage and coordinate Convention Services activities associated with planning, supervising and executing events

Provide sales support for North American sales team

Manage planning and execution of food & beverage details including menu selection, contracting, and on-site communication with vendors

Create a print schedule for each event to include print mailings, sales sheets, and all other printed materials

STRATTON & COMPANY – Jacksonville, FL

Client Concierge/Events Manager (09/11-11/15)

Managed marketing and special event budget of $200,000.00

Organized event details such as venue selection, transportation, catering, entertainment, and A/V needs

Served as liaison between advertising agencies, media services, print suppliers, and venue staff

Coordinated and maintained the Prospect Management Program

SEA STAR LINE – Jacksonville, FL

Executive Administrative Assistant (04/06-04/07)

Maintained calendars and travel arrangements for four senior level Executive staff

Served as head of the Activities Committee; planning and managing all corporate special events

Supported Senior Management in preparing weekly status reporting to management and clients

Assisted as needed on special projects involving Human Resources, Operations, and Finance Departments

Education: Bachelor of Fine Arts, Marketing and Public Relations - Valdosta State University, Valdosta, GA