Senior Administration Manager

ANTHONY GOMES

Kolkata – West Bengal, India

Contact No. (Mobile/ Whatsapp): +91-987*******

Email: ***********@*****.**.**, *****@**********.***

Employment Scan: 20+years experience in the Administration Domain encompassing Office management and Administrative functions/ Exclusive C-Suite support functions and reportings/ Financial and Business Analysis (Non-It) roles and Operational fucntions

Objective: Seeking a motivational assignment in the Administration discipline in the mid-management / management sector

Professional Experience:

Organization : Empee Exports Co. – Kolkata, India

Company Type: A progressive leather goods manufacturing and exporting organization

Designation held: Senior Administration Manager (From Mar ’2023 till date)

Job Description

Overseeing the day-today Administrative/ Operations/ HR/ Sales functions and managing a team of supervisors in their respective roles. Exclusive C-Suite support/ management reportings/ meetings management etc.

Develop plans for future expansion, identification of potential loopholes and offering solutions,

Collaboration with departments for allocation of resources and supervision for completion of tasks within time and budget

Acting as a Point-Of-Contact between the management and departments for smooth channelization of information

With the Finance Department, reviewing postings in AR/AP/GL, Cash Flow and Cash Management, Financial Statement interpretation and reports preparation, Supervision of office expenses and ad-hoc responsibilities, Month/Year End/Audit activities

Organization : Tanzeem Events – Dubai, United Arab Emirates

Company Type: An events management company

Designation held: Administration Manager (From Oct ’2020 – Jan ’2022)

Reason for leaving: Company’s closure

Job Description

Management reportings and support, Controlling of meeting / minutes for the management, internal and external parties

Liaisoning with the operations department for smooth flow of events and supplies

Review and controlling of office expenses. Procurement and controlling of office supplies. Maintenance of filing system

Vendor management and ensuring their supplies to the clients as per schedule and their timely payments through finance

Assisting Finance Department with Budgets, Timely Data Input-Interpretation-Suggestion for improvement, Accounts Receivable and Credit Controlling and monthly report preparations.

Liaisoning with the sales team and preparations of sales analysis reports with suggestions for improvement

Organization : Al Tayer Motors LLC – Dubai, United Arab Emirates

Company Type: Sole Retailer of vehicles – Jaguar, Land Rover, Ferrari, Maserati and Ford

Designation: Senior Accountant, Last held position - post promotions. (From March ’2006 – July’2020)

Reason for leaving: Pandemic / Covid redundancy

Job Description

Finance Functions:

Supervision of postings and input of relevant GL/AR/AP data for timely reports extraction and preparation

Active participation in Credit Controlling. Co-ordination within the Finance/ Administration/ Other Stake-Holders to collect/ analyse/ interpret data to prepare reports for the management and relevant parties.

MIS Data input and analysis, Assisting in Budgets/ Forecast, Cost Centre wise analysis of after-sales performance and expenditures with emphasis on Actual Vs Budget. Participate in Parts Stock Count (Perpetual and Full) and accounting

Cost Centre wise P&L finalization. Month/Year end closures and related activities as per time schedule

Assisting VAT manager in timely returns. Assisting in the Company's Budget / Forecast input and rollout.

Taking active participation in controlling Finance Crimes in conjunction with the Internal Auditors

Coordinate with the internal and external auditors for audit reports submission. Coordinate with the HR and Payroll Department for Head-Count and Staffs’ input related to advance/ deductions/ any other issues

Admin/Business/Project Functions:

Active participation in data (related to WIPs/ Salary Management System/ LPOs Flow System) verification/ extraction/ improvement/ automation process in collaboration with the IT/Aftersales Dept./HR/Payroll

Meeting customers, satisfying their queries/complaints thereby creating business opportunities

Supporting Facilities Management Dept. with benchmarking quotations / LPOs / and other support

Departments collaboration/ Forming the Central-Point-Of-Contact for smooth information and work flow process

Supervision of filing systems. Supervision of day-to-day activities and regular office administration and management

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Organization: Hamood Al Rashidi & Co - Muscat, Sultanate of Oman

Company Type: Engineering, marble manufacturing and exporting company

Designation held: Asst. Manager – Commercial. (From Feb 2003 till Dec ’2005)

Reason for leaving: Moved to Dubai – UAE, pursuing a better opportunity with the Al Tayer Group

Job Description:

Finance/Admin Functionalities:

Projects Budgeting (Zero Based) and accounts maintenance. Supervision of AR/AP/GL data input and recos, Credit controlling, Cash Book Maintenance. Assisting in Payroll, Asset Register Maintenance & MIS reporting, Preparation of accounts for finalization and schedules for submission to the auditors.

Project Administrative support/requirements handling and reporting. Overseeing the office requirements in coordination with the departments. Supervision of proper filing and document controlling

Other Duties: Coordinate with all the branches for smooth operation. Overseeing the staffs – PRO, secretary, Clerk etc. Communicating necessary information to the higher authorities enabling them to take effective decisions.

Organization : Vintron Informatics Limited – Kolkata, India

Company Type: Computer hardware manufacturing organization

Designation held: Commercial Executive (Oct ‘2000 - November’2002)

Reason for leaving: Moved to Muscat – Oman, pursuing a better opportunity

Job Description:

Finance Functions : Maintenance of Parties Ledgers, Total branch accounts and reporting, Budgeting of office expenses, Credit controlling, Sales performance of the branch, Parties payment status etc., Month-end closures and audit compliance

Admin/Other Duties: Various Forms maintenance required by Sales Tax Department, Stock maintenance, Filing, Document controlling, Independent correspondence, Maintenance of attendance register. Assisted in business development, contributing to the sales-target

Notable Attainments:

Al Tayer Motors:

-Structured the Perpetual/ Full Stock Reports/ Project Analysis Report. Structured the Salary Management, WIP Management and Warranty Receivable system with the External Software Developer (CDK Global). Single handedly aiding the IT Team with testing/ launching/ after launch support of automating the WIPs, Cheques Issuance and LPO management systems

-Reconcilled and recovered 18 Million UAE Dirhams from a Debtor which stood outstanding for a considerable time-frame

Hamood Al Rashidi & Co.:

-Started the Bill Wise Analysis System entailing in substantial Project Cost reduction. Restructured the entire filing system

Personal Skills:

Financial / Business (Non-IT) analysis, supervision and reporting. Credit Controlling. Budget management, Analytical skills.

Office management / administration skills. C-Suite support and reporting. Department collaboration and central Point-Of-Contact

Strategic planning support. Documents and Files organization and controlling. Problem resolution. HR support and coordination

Vendor management. Project support, planning and coordination. Customer support and retenetion skills

Operational support. Time management. Meetings management. Leadership and team support / management

Scholastic:

July 2000 Master of Business Administration from L.N. Mishra Institute of Economic Development & Social Change affiliated to Magadh University, India. Specialization with Finanacial Management (Certificate Attested)

June 1994 Bachelor of Commerce (Honours) from St. Xaviers College formerly affiliated to Calcutta University, India

Computer Application:

Well versed with MS – Office (Excel / Powerpoint etc.)

Knowledge of Kerridge Autoline (ERP Finance / Admin Software) and other customized Oracle based softwares

Training:

Group Development Program by Al Tayer Group (Under the Biz Group) – From May16 to Nov16

Time and Stress Management by Al Tayer Group (Under The People Partnership) – Nov10

Creative Thinking and Innovative Problem Solving by Al Tayer Group (Under The People Partnership) – Oct10

Personal Vitae:

Date of Birth: 4th October 1971; Marital Status: Single; Nationality: Indian, Religion: Christian

Passport Number: Z6790779 issued in Kolkata - India. Validity – From 23/08/2022 till 22/08/2032

Languages Known: English (Fluent – R/W/S), Hindi (Fluent – S & Intermediate – R/W) and Bengali (Fluent – R/W/S)

NOTE: Will be available on a Zoom/ Online interview on a short notice. Will relocate to Dubai-UAE (sponsorship / visa needed as per current UAE Labour policies) if selected

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