Accounts Payable Specialist
Resume:
Quality-focused and precise accounting professional with over 15 years’
experience in Accounts Payable. Looking to expand, learn, and grow knowledge in all aspects and areas of accounting, and share her experience as an Accounts Payable specialist and consultant. Skilled at researching, finding, and fixing account and data discrepancies with accuracy. Proven history of resourcefulness, and finding ways to increase productivity, A team player and leader, who is always willing to help wherever needed, while being motivating and encouraging to others. Work History
ACCOUNTS PAYABLE SPECIALIST/PROCESS IMPROVEMENT CONSULTANT ACE INDUSTRIAL SUPPLY INC.
Processed full cycle AP with 3-way matching, purchase order, packing slip, invoice, receiving ticket. Credit card reconciliations, expense reports, etc. Learned the ERP system, and how the Payables entry and payment processes done previously, to train others and catch up for year-end.
Helped implement new AP department workflow including posting invoices, filing system, organizing the AP email folder, adding internal controls, invoice and payment review and approvals, precautions to stop the duplicate or fraudulent payments, duplicate invoice entries and incorrect or overpaid invoice entries.
new processes to streamline the AP process and make it more efficient. Reconciled the vendor management module to obtain proper documentation, and correct improper/duplicate vendor entries.
Documented processes into an AP Manual for the department going forward and trained new AP Staff based on this.
SENIOR ACCOUNTS PAYABLE ANALYST / CONSULTANT
GREENCRAFT LANDSCAPE 09/2022 – 11/2023
Full cycle AP, reviewed, processed, and posted all invoices, GL, Job costed, and PO related, expense reimbursements, credit cards, subcontractors, utilities, etc. Reviewed positive pay exceptions and bank reconciliations. Managed equipment files and tracking of equipment owned payments schedules, principal balances, and interest owed.
Running reports for P&L, bank ledger, General Ledger, open vendor balances and purchase orders, weekly for reconciliation
Maintained good working relationships with vendors and resolved disputes. worked closely with Project managers, purchasing manager, and vendors, to create a smooth efficient process for resolving invoice issues.
F
SENIOR ACCOUNTS PAYABLE SPECIALIST/SUPERVISOR
JT WIMSATT CONTRACTING CO Managemen1 01/2017 – 08/2022 full cycle AP, job costing, three-way matching, GL coding, intercompany invoices. Processed Union dues, garnishments, payroll tax payments, credit cards. Helped analyze, reconcile, and sort through all invoices, checks, credit card payments, GL accounts, etc. To find and unwind, duplicate invoice entries, vendors, and payments. Reconciled open purchase orders against invoices and aided with creating/editing purchase orders. Zeroing out and closing old PO’s.
Assisted Project Managers and controller in running reports for the monthly management meetings. Aided controller in conducting internal audits to analyze findings. Obtained and tracked lien releases from subcontractors and vendors. Supervised and trained 2 AP Clerks.
Filled out credit applications, set up rental housing for out of state jobs, including leases, utilities, etc. Tracking deposits and lease terms.
Created new procedures for invoice approvals to make them faster and easier for the project managers to approve.
April Newcomb
Accounting
“Accounting is the language of
business.”
~Warren Buffett
Contact
Location
Los Angeles, CA
Phone/Text
E-mail **********@*****.***
Skills
• Accounting principles/ GAAP
• Very analytical
• Diligence/Mindfulness
• Fast/accurate typing skills including
10- Key.
• Multi-tasking and organization
• Thrives under pressure and in fast paced
environments.
• Interpersonal/Communication/Negotiatio
n
• Critical Thinking
• Data Analysis
• Ability to adapt and learn quickly.
• Microsoft 360
• Intermediate Excel
• Word
• Adobe
• Outlook
• Teams
• OneDrive
Software
• Sage Timberline Office
• Paperless
• Viewpoint
• Concur
• SAP
• P21
• QuickBooks
• Account Mate
11-/2024-06/2024
AP REP. / ACCOUNTS PAYABLE SUPERVISOR
GOTHIC LANDSCAPING, INC 12/2003 – 12/ 2016
• Supervised team of 4 AP clerks after being promoted in 2011, hired and trained them.
• Audited invoices/checks that the AP clerks processed, and signature stamped them.
• Held weekly meetings to address any issues and workload adjustments needed based on volume at the time.
• Collaborated with the controllers, purchasing managers, and administrative staff at 4 different branch locations to ensure all payables were being handled timely and to address any issues.
• I processed and issued payments for approximately 2500 invoices per month, between all 4 branch locations Including expense reports, subcontractor payables, materials and service invoices, credit card payments, check requests etc.
• Maintained and set up Vendor files, obtaining W9, Business license/contractor’s license, insurance documents, and issued 1099's at year end.
• Assisted controller as needed.
Accomplishments
• Have done various consulting jobs for companies that needed re-structuring or process improvements and help in their payables department.
• Helped implement a new paperless software system that doubled productivity for the AP department.
• Centralized and took over processing payables for 4 separate branches during the recession, their respective AP departments having to be shut down.
• Helped to re-structure an Accounts Payable department after the Recession, hiring Ap clerks, implementing new processes and procedures, distributing workloads.
• Set up a reward system for the AP clerks motivating them to obtain higher discount percentages each month, increasing productivity by 10% and discount percentages by 3% each month.
• Received Employee of the year award in 2011.
Education
William S. Hart High School
• Graduated in 2000 Diploma received.
• On Track and Cross Country Teams
• Academic Seminar Team
College of The Canyons
• Accounting Certificate (Ongoing)
Courses Completed:
• Business Law
• Conflict Resolution in the workplace
• Excel II
• Bookkeeping I
Additional Education/Training through Employer
• Attended Business Management Workshop
• Accounts Payable Management and
Processes Seminar
• Willing to pursue extra training/classes.
Contact this candidate