Office Manager Data Entry

Stacy Lynn Boyd

**** *** *’Este, Livermore, CA **551

Cell: 510-***-****

Email: *********@*******.***

SUMMARY OF QUALIFICATIONS

Type approximately 60wpm. Fluent in Windows 95 through Windows 11, Microsoft Word, Excel, Outlook and experience in Powerpoint and Publisher. Have also worked with accounting software including Peachtree, Enrich and IFS. Can access and process up to 50 phone lines. Perform 10 key by sight and touch. Excellent writing, proof reading, and organizational skills, and have experience in payroll and bookkeeping. Able to efficiently multitask.

EMPLOYMENT EXPERIENCE

08/02/21 – 9/15/23 Eastbay Motorcars Dublin, CA

Office Manager

Process daily invoices and funding packages. I maintain the files (sales files from beginning to end, inventory files and invoice files). Maintain and update sales and payoff boards. Process warranty remits monthly. Run checks for AP and process funding notifications through the DSM software and send to corporate. Mail, answer phones as needed

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10/2005 – 2/2020 Maritech Equipment, Parts & Service, Inc. Oakland,CA

Office Manager

Process daily invoices and mail and/or deliver them on a weekly basis. Ran end of month reports for our corporate headquarters and send them up to our Seattle HQ. Took care of files including customer invoices, vendor invoices, employee records and misc paperwork, as well as maintaining and updating spreadsheets to keep track of the employee invoices. Entered yearly inventory counts and changes. Oversaw a vending machine operation that our company took on and counted money, made deposits and made sure there was adequate supply of product. Oversaw The General Store that took care of safety equipment (vests, hardhats, earplugs, etc.). Took care of any other tasks that my boss asked of me. I also traveled for training and was asked to come home and train my fellow employees (4 colleagues). I was able to create and provide written material for them to use at their own discretion while training. Processed and ran batches for customers that wanted to pay via credit card. Performed Accounts Receivable on a weekly basis, sending cover sheets and copies of invoices via facsimile or email to customers that were 30-60 days behind and placed a call if they were 90 days behind. After 120 days, they were sent to our HQ collections and I would provide HQ with their past due invoices for information. Took care of monthly expense reports for my company credit card usage.

2/2002-5/2005

MasTec Technologies – Office Coordinator

I processed weekly payroll for 100 plus employees.

I maintained all of the filing – invoices, payroll, inventory, office supplies,

Performed AP and AR as needed.

Attached work orders to corresponding payroll and checked for accuracy.

Dealt with any discrepancies regarding payroll.’

Collaborated with our colleagues in Florida where the payroll was finalized.

2001-2002

Casey-Fogli Concrete Contractors – Administrative Assistant

Created and processed templates for the proposals and bids.

Processed proposals and bids for the Vice President.

Processed change orders, contracts and subcontracts.

Took care of mass mailings and took over for the Receptionist when she was busy or out to lunch.

Maintained Petty Cash.

NOTABLE SKILLS

Payroll processed for 100 plus employees

Performed HR, file maintenance, process FedEx and mail, type letters

Created and processed contracts, proposals, subcontracts, change orders

Performed Data Entry for large projects, as well as data entry for off site projects.

I can learn new software or new programs quickly as needed.

Event Planning – events for 140 employees and their significant others/families.

EDUCATION

8/92 – 5/95 Chabot College – AA Degree in General/Undergraduate Hayward, CA

Education

REFERENCES

Available upon request

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