Human Resource Management

SURESH JANARDHAN

Mob: +971-**-******* / +***-**--3967429

Email: ***************@*****.*** / ***************@*****.***

Career Objectives

Seeking a responsible and challenging position in a growth oriented progressive organization where My experience and skills will significantly contribute to the overall success of the organization and provide opportunities for my career growth. I would like to be part of the management team of a dynamic and challenging set up wherein I can leverage my experience and expertise to achieve corporate and personal goals.

Personal Skills : Urge to succeed, excellent verbal and written communication skills, Ability to deal with people effectively, enthusiasm and willingness to learn.

Personal Strength: Honest, Sincere, Punctuality, Commitment to Work, Can Work Independently under pressure, coordinating with departments for smooth functioning.

Career summary

I am an Experienced Professional - Administration / Secretarial/Managerial and EA Positions with 10 + years’ experience in UAE in effectively managing administrative functions across diverse office settings. I would like to be part of the management team of a dynamic and challenging set up wherein I can leverage my experience and expertise to achieve corporate and personal goals. I have a strong and excellent written and communication skills and can communicate easily with all levels of staff. I consider myself as a self-motivated, energetic, a hard-working person in order to achieve both my personal and my role-related objectives. I can work independently without any supervision and can manage a team of 5 or more. Now I am looking for a challenging career using my experience, skills, and knowledge to make a positive contribution to the organization.

Employment Experience

Platinum Incorporation, Dubai, UAE- February 2021 and still continuing

Position: Executive Secretary

Main Responsibility:

Managing, Supervising, and ensuring smooth and adequate flow of the day-to-day operations of the department, Coordinating with PRO for all documents, associated with Company-renewals, visa procedures etc.

Provides a High Level of Administrative Support to the Management. Coordinate conferences, complex scheduling, calendar management agendas, mail, email, phone calls, client management, and other company logistic and managing personal works of the Management including travel arrangements, hotel accommodations, meals as and when required. Source venues, book restaurants, network, and build and maintain relationships with external contacts.

Managing correspondence, complaints, and queries. Preparing letters, presentations, and reports. Maintaining updated contact information for company employees, suppliers, and customers.

Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions. Oversee, liaise, and review matters related to the CEO’s speaking engagements at various events, including PR and media communications.

Maintaining strict confidentiality with all files and documents. Ensure operations adhere to policies and regulations and keep abreast with all organizational changes and business developments.

Maintenance and Managing the Management Villa and acting as a Villa Manager and ensuring that Villas are maintained properly, neat and clean always. Manage property projects and serve as the main point of contact for all household matters.

Manage household staff, address HR issues, handle salary payments, arrange visas and vacations, and maintain staff schedules. Oversee suppliers, liaise with interior designers, and manage household works and repairs.

Coordinate with insurance brokers to ensure up-to-date policies and comprehensive coverage. Assist in planning and executing parties at residences, including sourcing and coordinating caterers, site inspections, logistics, and entertainment.

Manage payment of household bills and expenses. Achieve cost-effective solutions and negotiate reasonable pricing. Manage Private Office Expenses, petty cash, and staff budgets

Eversafe Fire and Safety Equipment LLC, Abu Dhabi, UAE -September 2015 to December 2020

Position: Office Manager

Main Responsibility:

Responsible for formulating, executing, and monitoring the business strategies including market expansion/ business growth plans to help the company achieve its goals and objectives. Looking after the Health, Safety, and welfare of employees- Negotiating salaries, contracts. Ensuring office policies and procedures are being adhered to. Managing the entire Office Administration.

Manage personnel files and make sure they are up to date and secure. Taking care of the entire onboarding process. Sourcing and screening CVs and Job applications coordinating with various departments/persons to ensure everything is in place for the new hire. Working closely with the company PRO for documents related to Employment & Residency visa sponsorships of employees. Managing the HR department, planning and supervising the day-to-day activities, and handling customer support.

Co-ordinating with the purchasing department and communicating between suppliers, retailers, and customers and negotiating the prices and taking care of the procurement.

Maintaining logs and records of inventory and warehouse stock and executed orders. Ensure that goods are reached to the end-user on time without any delay.

Global Trust Enterprises (FZCO), Dubai, UAE - December 2013 to September, 2015

Position: Executive Assistant cum Administrator

Main Responsibility:

Directly reporting to the Managing Director, over-looking the business activities, and providing updates and supervising day-to-day operations on a daily basis. Handling personal and confidential files and records of the Managing Director including correspondence, staff documentation. Providing a high standard of personal executive level assistance to meet company objectives, including a significant amount of diary management, setting up meetings, hospitality, travel, and visa arrangements.

Assisting the Sales Department in the submission of technical Price Quotations to the clients. Doing correspondence with supplier/clients and single point of contact between Management, Clients, and supplier. Prepare monitor and submit Purchase Orders to suppliers and making Follow up and coordinate with Finance Department for payments to be executed on time as per agreed terms with the Supplier.

Working closely with Logistic Manager in Managing orders, arranging stock of materials and equipment to ensure they meet needs. Preparing MIS reports for the management and updating the status accordingly.

Prepare accurate invoices and arranging same day deliveries wherever possible. Facilitating the shipping of products from one destination to another and arranging transportation, and deliveries to meet customer demand with little to no delay. Negotiating and continually reviews freight costs, transportation rates, and/or the prices of raw materials to keep costs down where possible. Streamlines shipping and transportation processes.

Act as liaison between the Managing Director, subordinates, and others, by transmitting directives, instructions, and assignments and following up on the status of assignments. Carry out other duties as required.

Lulu International Exchange, Abu Dhabi, UAE –March 2010 to October 2013

Position Held: Administrative Executive cum Personal Secretary to the CEO

Main Responsibility:

Responsible for CEO’s meeting organization, diary management, Email management, travel, and hotel arrangements, preparing presentations, client relationship and follow up with the business development team.

Ensure all outgoing correspondence, reports, submissions, and briefings submitted to the CEO conform to the organization’s presentation, and content protocols. Able to respect and follow boundaries of being confidential and work with integrity.

Independently carrying out a portfolio of responsibilities under the department’s purview, such as managing committees, securing approvals, and providing expert guidance and assistance wherever required.

Responsible for Guest Management and Coordinating with different country heads as and when required and doing correspondence related to the Work portfolio.

Coordinating with PRO for arranging visas for management staffs for travelling to various countries wherever visas is required. And making Follow up with PRO for the renewal and payment of (Trade License, Municipality, water and electricity, chamber of commerce, ministry of finance) and liaison with government authorities.

Maintenance of Confidentiality, Confidential Files, and other important documents in the secretariat and after all a Single Point of Contact. Performs a wide variety of administrative and secretarial related work as assigned.

Empost, Abu Dhabi, UAE– September 2008 to November 2009

Position Held: Branch Supervisor – Abu Dhabi and Al-Ain

Main Responsibility:

Implementing all required safety programs and providing required training to employees to enhance operation efficient working of all employees. Resolve all customer issues and maintaining a high standard of services in branch and prepare accurate records. Answering queries and doubts from the call centers as and when required

Coordinating between the Embassy and the customers and helping them to solve their grievances.

Managing and supervising the Help Desk as well as the counters and seeing to it that they do their work properly and accurately. Accepting and receiving the applications from the agents and posting the applications to the Embassy for processing as well as Collecting and verifying the cash as per the application received and posting the applications to the embassy. Clearing the doubts of the subordinates as and when required.

Coordinating with the operations department for the delivery of the urgent shipments and verifying all the documents dispatched to the courier and ensuring to it that it is properly delivered to the Embassy on time.

Ahalia Hospital, Abu Dhabi, UAE – December 2004 to September 2008

Position Held: Administrative Assistant

Achievements:

Designated as Functional Auditor within three months of service.

An Active member of the ISO and Sheikh Khalifa Excellence Award doing all coordination for the same.

Main Responsibility:

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes.

Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Looking after the Ministry of Health / Health Authority of Abu Dhabi (HAAD), work which includes arranging papers for New Application for Doctors, Nurses, and Technicians. Analyzing Weekly Reports and Monthly Reports from All Clinics and Pharmacies and informing the Auditor. Attending Pharmacy and Clinical Meetings.

Liaising between offices of the Northern Emirates, Peripherals, manage staff support services.

Coordinating and performing a wide variety of administrative, secretarial and programme support activities.

Educational and Courses

Master’s in Business Administration from Bharathiyar University.

Bachelor of Commerce- Mumbai University

Diploma in Financial Management -All India Institute of Management Studies,Chennai

Diploma in Practical Business Accounts and Taxation-Swati Management and Financial Services, Mumbai

Diploma in Computer Application and Management-FACT Computer Education, Mumbai.

Certificate Course in Financial Accounting in FoxPro 2.6- Star Computer Education, Mumbai.

Training Attended

Certificate of Training in Consular Matters - including Passport and visa Services Affair-Indian Embassy, UAE.

Certificate of Training in Induction and General Guidelines conducted by Empost.

Certificate of Training - Basic Fire Fighting Training Course as per the requirements of UAE Civil Defense, UAE

Special Skills

Computer and IT: Microsoft Office™ (Word™, Excel™ PowerPoint™) / Windows™ (7™, Vista™, XP™)/ Internet / Tally /Certificate Course in Ex-Next Generation accounting package

Languages Known: English, Hindi, Urdu, Marathi, Malayalam, and Tamil

Having typing speed of 60 wpm.

Personal Details

oContact Address: c/o Sumesh Sivakumar, Manager, International Premium Tires Trading, Dubai-UAE

oVisa Status: Under Residence Visa and having Valid UAE Driving License.

oHobbies: Reading, listening to Music and Playing.

oMarital Status: Married.

LinkedIn: https://www.linkedin.com/in/sureshjanardhan-66a98b38

References

Available upon request.

Contact this candidate