Administrative Asssistant
Resume:
Laura Hudgens
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*****.*******@*****.***
ObjecƟve My objecƟve is to obtain a posiƟon to uƟlize and further expand my current knowledge pertaining to the field of customer relaƟons and business customer producƟvity.
Skills & AbiliƟes Goal oriented and dependable
Strong wriƟng and verbal communicaƟon skills
Self-moƟvated
Well-organized and proficient in Ɵme management
Strong ability to efficiently balance workloads and perform well under pressure
Flexible and adapƟve
Computer and internet skills
UƟlize office database to maintain current files, cross-reference documents in our server in an effort to efficiently communicate with contractors.
Incorporate new skills easily
Experience CMC- Commercial Metals Company Feb. 13, 2023 to Jul 1, 2024 ExecuƟve Assistant to the VP of Sales, Birmingham Mill Hybrid-Remote
My role was assist the V.P. with daily tasks as well as support the sales team on a variety of events and requests. I was also responsible for handling customer events.
Manage receipts and expenses for the office cost center.
Submit invoices to payables.
Assist in managing customer events such as the Masters and SEC Championship.
Manage hotel and travel accommodaƟons for 100 or more people.
Assist in annual Steel Schools across the eastern United States
Handle orders for customer giŌs known as “swag”.
Maintain a schedule for on site conference room.
Compose daily spreadsheets combining informaƟon from mulƟple sources such as previous days producƟon, tonnage available, error reports and other informaƟon useful to the sales team.
Manage digital business cards for outside sales people.
Update files in Salesforce, which is the data program used by sales team.
State of Alabama November 2019 to February 2023
ExecuƟve Assistant, Alabama ConstrucƟon Industry CraŌ Training (CICT) I provided comprehensive administraƟve and financial support for the Alabama ConstrucƟon Industry CraŌ Training Board (CICT). These duƟes included but were not limited to the following:
-Manage all accounts receivable items regarding grantee reimbursement.
-Assisted in the creaƟon of the new Fee RemiƩance program for the CICT Board.
-Manage all aspects of monthly meeƟngs to ensure all members are familiar with items to be discussed on the agendas.
-Provide administraƟve support to the CICT ExecuƟve Director (ED) and Board as required.
-Work with grantees to ensure their invoice logs match mine allowing me to verify they are correct and indicate the correct remaining grant balance
-Manage all grantee invoicing and communicate Grantee's point of contact regarding correcƟons needed to endure prompt payment.
-Manage grantee budgets to ensure that expenses correspond with the Grantee budget, as approved by the CICT Board.
-Maintain standardized forms and processes for grantee submission of invoices. Communicate with grantees as required. Receive, review, and validate all invoices, ensuring valid documentaƟon is included. Route all invoices for approval through ED and RPM Director, then through RPM accountant for payment.
-Manage CICT Fund for the Division of ConstrucƟon Management
(DCM)/Real Property Management (RPM) accountants. Work with local government officials to ensure Ɵmely submission of all collected fees. Maintain current fund status and provide to ED, Board, and RPM/DCM Directors as requested.
-Provide support for CICT MeeƟngs. Schedule meeƟngs and publish noƟce. Prepare agenda, minutes, reports, program updates, etc. as required.
-Monitor and maintain status of all grants, including amounts awarded, invoiced, paid, and remaining. Provide status as requested to ED, Board, RPM and DCM Directors.
-Create/maintain all necessary resources for the CICT Program. Prepare and publish informaƟonal bulleƟns, forms, templates, website content, correspondence, e-mails, etc. as required.
-Manage retenƟon of all CICT Program records in accordance with Records DisposiƟon standards.
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State of Alabama February 2015 –November 2019
AdministraƟve Support Assistant II, General Contractors Board
I was responsible for handling a high volume of contractor accounts. My duƟes included explanaƟon and enforcement of state rules and regulaƟons, record retenƟon, and producing and presenƟng reports for the director and board. I also processed applicaƟons and amendments for licensing and address any client needs and concerns.
I consistently received exemplary scores on annual performance reviews and always receive the highest percentage raise allowable by state law.
Compile MicrosoŌ word and Excel documents to efficiently correspond with individuals via verbal, e-mail, fax and mail, as well as any addiƟonal documents needed to complete the process, audit and invesƟgate financials statements to verify that figures provided by applicants match the CPA generated financials.
Verify that fines and payments are received and accurate before finalizing paperwork.
Snowdoun Veterinary Hospital September 2011– February 2015 RecepƟonist/ Technician
I assisted the doctors in a variety of daily tasks such as explaining procedures to clients, entering charges, documentaƟon of controlled drugs, assisƟng in surgeries, answering phones, and composing e-mails and leƩers.
I started a canine obedience program that was offered to clients. I received regular raises and was also offered a significant raise as an incenƟve to reconsider my two-week noƟce.
EducaƟon Exploratorium Academy – Montgomery, AL – High School Diploma May 2004
I maintained an adequate GPA and was enrolled in accelerated classes, which allowed me to graduate a year early.
Troy University Montgomery- Montgomery, AL- Pre-nursing January 2019- September 2019
University of Phoenix- Online
September 2019 - present
I am currently maintaining a 3.75 GPA and pursuing a Bachelor of Science, Business Management. My expected graduaƟon date is 2024. CommunicaƟon I work closely with a large number of people on a daily basis. My grantees consistently thank me for the quality of help they received with all of their financial endeavors. I am always available to help out my fellow co-workers with any workloads they may need assistance with.
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References Muriel Redhead
Client RelaƟons, Morgan Stanley, Montgomery, AL
Jason Garrison
Garrison Steele, Pell City, AL
Kay Gill
United States Postal Service
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