Administrative Assistant General Administration

BRIEF PROFILE SALIM ABDULLAH MOLOO

I, Mr. Salim Abdullah, have been associated with the Aga Khan Development institutions for the last 30 years. I have worked in different capacities and the major ones includes general administration such as supervision on procurement / purchasing, handling travel, transport, reprography; stationery, communication, hotels, guest house affairs, hostel affairs, visas, guest relations, office and equipment maintenance, workshop & event organizations, etc.

The specifics of my profile include the following:

1.Name of assignment or project: Integrated Intelligent Transport System (BRT)

Year: 2021-2022

Location: KARACHI

Main project features: Green Line Bus for BRT

Position held: SUPERVISOR / Audit Facilities

Activities performed: Supervision of Integrated Intelligent Transport System

(IITS) Project Implementation.

a.Entrusted in the IITS Green Line Bus Rapid Transport Project, where I am serving as a “Supervisor at Operational Control Centre of IITS & Facilities Audit” under the supervision role on behalf of Data Communication & Control Private Limited (DCC). This is a government project to facilitate the transport need of Karachi through metro system.

b.Effective September 2022 till to-date, I’m serving Data Communication & Control Pvt Ltd (DCC) providing support in dealing with the post operation matters of IITS (BRT) project and carrying other responsibilities as well.

2. OTHER POSITIONS

a)Served as Senior Admin / Purchase Officer at Aga Khan Planning and Building Services, for

12.5 years effective Nov 07 till July 2020.

b)Served NJI Life Insurance, as Team Leader, from August - mid November 2007

c)Personal business running general store (January 2005 – June 2007)

d)Administrative Officer at Aga Khan Health Promotion Resource Centre, Aga Khan Health Services, Pakistan for one year (January –December 2004);

e)Administrative Assistant at Aga Khan University in Uganda, Kenya, East Africa (May-August 2003)

f)Administrative Officer at Aga Khan Education Services, Pakistan in Karachi, for 12 years

(1991-2003);

g)Typist / Clerk (also served as interim Food Production Supervisor) at Aga Khan University,

Karachi for 5 years (1988-1991); and

h)Typist cum Account Assistant in Aga Khan Charitable Trust in Karachi for 11 years (1977- 1988).

Therefore, my vast experience highlights the following:

a)As Admin cum Purchase officer at AKPBSP, I provided support and was responsible for overseeing the general administration of the Institution, including purchase/procurement, petty- cash, personnel leave records, all administrative affairs such as travel, transport, visa, hotel arrangements, stationery, guest relations, etc.

Lately, entrusted responsibilities at AKPBSP, worth mentioning, is during the time of initial pandemic (COVID-19), I was delegated to supervise and handle the procurement of all pandemic related materials such as masks, sanitizers, gloves, and many other pandemic stuff, along with arrangements for food item e.g., rice, tea, ration, etc., for underprivileged children/people etc. In this regard, I was coordinating with FOCUS and National Council for the overall procurement, inventory and auditing of the entire pandemic material, as being In-charge of the Project.

b)As Team Leader at NJI, I am recently experiencing since last two months the industry of insurance

c)Involved in Personal Business for couple of years.

d)At Aga Khan Health Promotion Resource Centre, Aga Khan Health Services, in the capacity of Administrative Officer for one year, I provided support towards administration, where being the Administrator, I was responsible for the entire administrative services of the Institution, which includes maintenance; transport, communications and dispatching; procurement / purchasing / distribution; traveling; visas; hostel affairs; food services affairs, event organization, etc.

b)At Aga Khan University in Uganda, Kenya, East Africa; I was responsible for supporting the Finance and Admin Manager in dealing the admin matters of the Aga Khan Nursing Services of the University.

c)At the Aga Khan Education Services, again I provided support to general administration for thirteen years. Some of the major responsibilities highlight dealing and coordination with education trainers for their hostel / hotel matters; organizing gatherings, meetings, and other activities, assisting in matters like boarding and lodging, visas, baggage etc, and above all handling on day to day basis with hostelites’ who are coming from many different backgrounds, both within Pakistan and internationally.

The umbrella of my responsibilities was also inclusive of major tasks of handling travels and transport of staff, visas handling, procurement / purchases; communication, maintenance of the building, stationery, utilities, and reprographic services of the Organization.

d)At the Aga Khan University, I was responsible for the arrangements of material, preparation of leftover sheets of the food production; providing and testing of the food. Distribution of material to relevant units, etc, along with typing and secretarial work.

e)At Aga Khan Charitable Trust, I was responsible for typing and accounting work.

CURRICULUM VITAE SALIM ABDULLAH MOLOO

I am seeking a challenging and rewarding career on a long-term basis.

Have experience of 30+ years in different positions at various Aga Khan Development institutions. It possesses multi-dimensional tasks including accounting; general administration which includes maintenance; transport, communications and dispatching; procurement / purchasing / distribution; traveling; stationery, visas; hostel affairs; food services affairs, event organization, etc.

Strengths include teamwork, management and leadership skills; good interpersonal skills and can get along well with people, can work long hours and work under stress to meet the dead lines.

INTERMEDIATE: Passed Intermediate Examination from the Board of

Intermediate Education, Karachi in 1977

MATRICULATION: Passed Matriculation Examination from the Board of

Secondary Education, Karachi in 1975

SEPTEMBER 2021 – TO-DATE

Worked from Sept 2021-Aug 2022 as a “Supervisor at Operational Control Centre of IITS & Facilities Audit” under the supervision role on behalf of Data Communication & Control Private Limited (DCC)

Effective September 2022 till to-date, I’m serving Data Communication & Control Pvt Ltd (DCC) providing support in dealing with the post operation matters of IITS (BRT) project and carrying other responsibilities as well.

November 2007 – July 2020

Worked in Aga Khan Planning and Building Service, Pakistan As Senior Admin/Purchase Officer

August 2007 – October 2007

Team Leader, NJI Life Insurance.

January 2005 – June 2007

Running personal business in general stores.

January – December 2004

Joined Aga Khan Health Services, Pakistan (AKHS, P) on January 1, 2004 and served as Administrative Officer at Health Promotion Resource Centre (HPRC-AKHS, P). In this capacity, I was In-charge of Administrative Services at HPRC and performed the duties of all administrative responsibilities appended below.

May 2003 – August 2003

Effective May 2003 till August 2003, worked as Administrative Assistant at Aga Khan University, Kampala, Uganda in East Africa.

June 1991 till March 2003

I joined The Aga Khan Education Services, Pakistan in June 1991. I was initially appointed as Admin Assistant, was then promoted as Senior Admin Assistant and later promoted to Admin Officer within 12 years period. My responsibilities include the following:

Responsibilities as Admin Officer:

Supervising:

A.Requisitioning, store-keeping and issuance of stationery and office supplies.

B.Collection, recording and distribution of incoming mail, registering and dispatching of outgoing mail, verification of bills for postage – telegram, telex, utilities, and courier.

C.Printing of office stationery

D.Upkeep and maintenance of building, faculties, and equipment of the office.

E.Ensure provision and controlling wastage of utilities (Electricity, Gas, Water, Telephone, etc)

F.Make physical and administrative arrangements for Seminars, Workshops, Conferences, Board meetings, etc.

G.Maintain leave and processing salary payments and overtime for support and casual staff.

Performing:

A.Arranging travel bookings, tickets, travel and advances, reconfirmation, travel, visas, etc., for official guests and staff.

B.Handling transport requests and assigning duties to drivers and arranging transport for pick and drop of guests and students.

C.Maintenance, upkeep and control of cars and vans.

D.Handling of rentals and taxes for the establishments of the organization.

E.Record keeping, coordination, and arrangement of work permits, visas like residence permit, police registration, extension of stay, and travel permit, etc.

F.Preparation of NOC and other government formalities for foreign faculty & staff.

G.Looking after the affairs of hostels, such as arranging hostels for the trainers, their food and living arrangements.

H.Purchases of office equipment; furniture; groceries and other necessaries.

I.Obtain the rates/quotations of the capital items. Follow-up of purchase requirements and procurement of general office items.

J.Maintain petty cash amount to meet the daily expenses, verify the petty cash bills, cash memos, and invoices received for payments.

K.Receive guests at the airport and make their accommodation and other arrangements.

L.Other administrative responsibilities as assigned from time to time.

Guest Relation affairs and Visitation::

Ensure logistics for the Organization’s guests, arrangements of their accommodations and handling of their police registrations and other government liabilities, arrange visits, etc.

December 1988 till June 1991

Worked at The Aga Khan University from December 1988 till June 1991 in the Food Service Department (Production Unit) as Clerk/Typist. I also worked as “Food Production Supervisor” in the absence of my supervisor.

My responsibilities were:

Responsibilities as Clerk / Typist included the following:

Type letters, minutes and reports on the Electronic Typewriter

Setting up meetings

Prepare worksheets of overtime for all staff.

Maintain attendance sheet of the staff

General filing of the department

Assist the staff in any administrative or personnel matters.

In addition, I also carried the following responsibilities as a “Supervisor” in absence of supervisor.

Responsibilities as Supervisor included the following:

Arrangements of material

Preparation of leftover sheets of the food production

Providing and testing of the food.

Distribution of material to relevant units

March 1977 till June 1988

I worked with M/s. H.H. Aga Khan Ismailia Charitable Trust for Eleven Years (i.e. 22.3.77 till 20.6.88) as Typist cum Account Assistant. I was involved in all kind of administrative work also.

o“Secretarial Training Course” organized by Training and Organizational Development Department of the Aga Khan University in November, 1990

o“English Language Skills” organized by Training and Organizational Development Department of the Aga Khan University in April 1991.

1.Typing Courses: Noor Commercial Centre

2.I have little knowledge of computer as well.

3.Languages: Fluent in Urdu, Sindhi, and Gujrati. Marginal skills of English communication.

Served Religious School as Honorary Teacher for a few years

Served the Community in voluntary capacity

Sports, including cricket, foot balls, hockey, etc.

Reading books, watching TV, etc.

Name : Salim

Father’s Name : Abdullah Marital Status : Married

Children : One son aged 22 years

Nationality : Pakistani

Religion : Islam

Domicile : Karachi

Permanent Address: A/16 3rd floor

AL-JAFFAR Cooperative Housing Society

FL13, BLOCK 5, CLIFTON, KARACHI

Telephone Contact : Mobile: 033********

Email : ***********@*****.***

OBJECTIVE

SUMMARY OF CURRICULUM VITAE

QUALIFICATION

EMPLOYMENT STATUS

TRAINING COURSES

TECHNICAL QUALIFICATIONS

SOCIAL WORK, INTERESTS, AND HOBBIES

PERSONAL INFORMATION

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