Executive Assistant Personal

Donna Austin

Deerfield Beach, Florida ***** 954-***-**** ad5zf9@r.postjobfree.com

Professional Summary

Top-notch corporate and personal assistant with over thirty five (35) years of experience in providing administrative support to C-level executives. Highly proficient in computer and word processing skills who is reliable and responsible with a positive attitude and strong work ethic. Possess the highest degree of integrity with a stellar record of maintaining confidentiality. Maintain excellent written and oral communication skills. Strong interpersonal skills. Team player. Ability to think several steps ahead to ensure executives are fully prepared before asked. Able to set priorities and adjust them as necessary to accommodate demanding schedules or crucial deadlines. Desire to resolve issues and to see projects to completion. Ability to creatively analyze and resolve problems. Ability to accept constructive criticism. Demonstrate common sense, maturity and a professional demeanor. Am comfortable dealing with people and employees at all levels in the organization. Conscientious and detail-oriented. Flexible and can commit to work additional hours as needed to ensure completion of critical deadlines for projects.

Skills

•Planning and Execution

•Executive Leadership

•Business Administration

•Business Analysis

•Project Leadership Training, IIL

•GTIN Training

Work History

Senior C-Level Executive Assistant, 01/2015 - 08/2022

Mann Management, LLC – Boca Raton, Florida (company closed)

•Support former President, Chief Executive Officer and Chairman of Board of Ecolab, Inc. providing all administrative duties. Daily Interaction with other C Suite Executives. Major interaction with Wealth Manager and Accountant and serve as liaison and relay all with all pertinent information to Executive. Process confidential reports in a manner consistent with the mission of the relevant companies that Executive served as Board member. Produce final monthly Chairman Report, distribute to Executive Team & Leadership. Coordinate all details for prepare special events, off site meetings and retreats for staff, Executive, Leadership, Governing Board and applicable Committees Flawlessly handle executive's business and personal international and domestic travel Process payroll through ADP for office. Prepare and reconcile expense reports, tax returns and all office expenses.

•Maintain office security - responsible for "opening" and "closing" office.

•Perform routine administrative duties: disposition of mail, phone messages, calendar maintenance Arrange mail delivery with Post Office.

Senior C-Level Executive Assistant, 03/2004 - 07/2014

Rich Products Corporation – St. Simons Island, Georgia

•Completed broad variety of administrative tasks for Vice President of Research and Development and staff of twenty four (24). Managed extremely active calendar, composed and prepared correspondence that was confidential containing intellectual property that was protected. Heavy interaction with marketing, legal, accounting and other C suite executives.

•Arranged complex and detailed travel plans.

•Acted as gatekeeper to VP, communicated directly and on behalf of VP with Company Directors, R&D Staff relative to new and current business initiatives.

•Provided bridge for smooth communication between VP and internal departments. Demonstrated leadership to maintain interactive trusted work environment with senior management.

•Successfully created critical aspects of deliverables with dedicated hands on approach with great awareness of sense of urgency.

•Prioritized conflicting needs; handles matters expeditiously, proactively and followed through on project to successful completion often with deadline challenges. Communicated any roadblocks on projects to VP and issued Next Steps Updated to all concerned team members.

Senior Executive Assistant, 10/1998 - 02/2004

Sunbeam Products Corporation – Boca Raton, Florida

•Reported to President and Senior Vice President, Sales.

•Managed complex calendar scheduling with focus on proper allocation of executive availability.

•Contributed to smooth business operations by planning and organizing meetings and conferences.

•Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.

•Screened calls and emails and responded accordingly to support executive correspondence.

•Prepared meeting agendas and briefing papers for members of board of directors and executive team.

•Processed travel expenses and reimbursements for executive team and senior management group.

•Displayed absolute discretion at handling confidential information.

•Maintained appropriate filing of personal and professional documentation.

•Arranged domestic and international travel plans and itineraries.

Senior C-Level Executive Assistant, 05/1987 - 10/1998

Kollsman, Inc. – Merrimack, New Hampshire

•Supported C-level executives, CEO, Vice Chairman, and President of nationally recognized defense manufacturer.

•Assisted with development of proposals, offer letters, and presentations.

•Plan and coordinate corporate luncheons, and develop presentations for related on-site and off-site meetings.

•Worked independently on moderately complex legal or compliance related research projects.

•Prepared materials for Chairman, President, and clients when requested.

•Arranged meeting facilities as needed by Chairman, Vice Chairman and President.

•Schedule use of all conference facilities.

•Made travel arrangements including flight and hotel reservations internationally and domestically.

•Maintained annuity database of pending projects, status, change of scope and reported to management on weekly basis.

•Processed state specific forms related to industry.

•Maintained confidentiality of all client information and all projects given by Chairman and Vice Chairman.

Executive Assistant, 03/1982 - 08/1987

MacPeg, Ross, O'Connell & Goldaber – Levittown, New York

•Organized and coordinated conferences and monthly meetings.

•Updated spreadsheets and created presentations to support executives and boost team productivity.

•Processed travel expenses and reimbursements for executive team and senior management group.

•Answered high volume of phone calls and email inquiries.

•Screened calls and emails and responded accordingly to support executive correspondence.

•Extensive involvement with Accountant for preparation of all reports required by regulatory bodies.

•Worked closely with in house counsel to prepare and process private placement document, public offering and limited partnership agreements.

•Extensive involvement with SEC and legal matters and update President on daily basis.

Affiliations

American Marketing Association American Management Association

Education

Bachelor of Arts: Business Administration And Management

State University of Farmingdale - Farmingdale, New York

Languages

Fluent English (speak, read and write)

References

Gladly provided upon request

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