Office Manager Business Administration
Resume:
Phillip Wagner
Bakersfield, CA 93306
Phone: 661-***-****
Email: ad5ybh@r.postjobfree.com
Objective: An Office Manager who has six years experience in accounting. I have database and cloud software experience, and I am proficient in Microsoft Excel. I have developed an office system to handle hundreds of accounts receivables more efficiently, potentially saving the company $400 dollars a month in software subscriptions. I also used conditional formatting and the COUNTIF functions in excel to create spreadsheets to track the attendance, training certificates, and uniform issuances of 80 employees, saving the company an additional $200 a month on software subscriptions.
Education:
Masters of Business Administration
(2023-Present)
California State University, Bakersfield
● President of the Entrepreneurship Club
● Center of Entrepreneurship & Innovation, Peer Business Consultant
● Co Founder of Carbonil; Biodegradable Plastic Company CMA Certified Managerial Accountant
(2023-Present)
California State University Bakersfield
● Scholarship Recipient
Bachelor’s of Business Administration
(2019-2023)
California State University, Bakersfield (Dean’s List)
● Concentration: Finance
● Entrepreneurship Club President
Experience:
Office Manager, Hodel’s Development Corporation Bakersfield, CA 06/2023 - Present
● Prepare detailed reports on audit findings.
● Report to management, and recommend changes in operations; product pricing, recommended changes to lower COGS.
● Inspect account books and accounting for efficiency, effectiveness, and use of accepted accounting, keeping the books accurate.
● Reconcile all bank accounts and review all financial statements; comparing the bank's account balance with internal financial records, keeping the account accurate.
● Prepare financial reports on a monthly basis, and presented them in a comprehensible way.
● Perform account receivable functions; invoicing, processing payments.
● Record journal entries; income of daily sales, input accounts payable and submit payments, keeping the books accurate, and ready to file taxes.
● Process payroll; downloaded spreadsheets from HR software and calculated hours employees worked, making sure payroll is accurate.
● Onboard new employees and process hiring-related paperwork; designing and formatting them to have a uniform presentation for the company.
● Explain and interpret company policies; conveying company expectations and consequences in a way that will guide subordinates to meet their work obligations.
● Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disability Act
(ADA); keeping in contact with legal assistance, keeping the company above legal reproach.
● Prepare and maintain employee records; hiring, termination, leaves, promotions maintaining an accurate record of employee status.
● Address employee relations issues; filing harassment allegations, reporting work complaints, or other employee concerns, recommending investigations. Teachers’ Instructional Aide II, Edison School District Bakersfield, CA 10/2020-06/2023
● Assist teachers in delivering curriculum; handing out paperwork, and guided the facilitation of tests to foster a studious and proactive classroom.
● Facilitate one-on-one tutoring sessions; developing a system to monitor student progress, boosting AR scores enough to test out of intervention classes.
● Maintain student records; file student tests as evidence of their progress, and input grades into the online database, giving their parents access to see their students grades.
● Develop instructional materials; research lessons and ways to deliver the material, helping the workload of the teachers.
Assistant Manager, Dollar Tree Bakersfield, CA
01/2006-09/2009
● Oversee 20 subordinates; send on breaks, delegate tasks to get the most out of my crew generating an increase in store revenues.
● Balance the store safe, and prepare bank deposit; balance 4 cash registers to
$100, transferring the money to the store safe. Then balancing the store safe to a certain amount, and preparing the bank deposit with the rest of the money.
● Direct and coordinate the refacing of 4 stores; went to 4 stores and went in overnight and used a pallet jack to empty the back storage room. We would break down all the shelves, clean and restock the whole store on an annual basis boosting company sales.
● Resolve customer complaints; communicate with angry customers and resolve issues, maintaining customer relationships.
● Order and process merchandise; monitor inventory and recognize items that were in high demand. I would order the merchandise and make sure customer demands were met.
Skills:
● Accounting Software: Quickbooks - 2 years
Create invoices for accounts payable.
Generate financial reports; Profit and Loss, Balance Sheet.
Create checks to pay vendors, or employees.
Use the financial statement to calculate financial ratios to monitor the health of the company.
● Cloud based software: Drop box; Google Drive, Docusign - 5 years
Transfer data and forms quickly and with ease.
Increasing security by online back-up of documents.
● Database Software: Microsoft Access; Oracle Database.
I used Access to create a managerial record of employee records.
Oracle was used to give employees clock-in credentials.
● Speaking: Communicating with others to convey information effectively
Emotional intelligence in terms of recognizing the emotions of others as well as my own emotions, and acting accordingly.
Recognizing communication barriers between employees and management and developing a way to convey messages effectively.
● Knowledge of economic and accounting principles and practices
Knowledge of GAAP, corporate finance, corporate taxation, master level knowledge of Financial Management.
● Mathematics: Arithmetic, algebra, geometry, calculus, statistics, and their application.
Contact this candidate