Accounts Payable Data Entry

Carmen Villarrubia

Objective:

Seeking an Accounts Payable opportunity where I can value to the team and the company. My goal is to apply my professional skills in AP and learn and grow within the organization. Skills

● Accounting Software, Oracle

● Excel, Data Entry, Accounting, ACH

● Bank Reconciliation, General Ledger Reconciliation

● Accounts Payable

Work Experience:

Accounts Payable Specialist

L3 Harris

901 E. Ball Road-Anaheim,CA

September 2020 to Present

● Gather, Review and prepare invoices with 3 way matching process of vendor purchase offer

● Enter invoice into the system

● Print aging weekly and submitted to accounting manager for review

● Pay vendor via check, ACH

● Respond timely to vendor inquiries

● Verify accounts by reconciling vendor statement against AP aging monthly

● Confirm approval of all invoices and check request and obtain approvals as needed

● Resolve accounts discrepancy by investing documentation, payment or adjustment

● File AP invoices

Senior Accounts Payable

Cirrus Enterprises, LLC - Carson, CA

April 2009 to June 2019

● Process 3way P.O. matching to invoices and process payment to suppliers via supplier portal/ credit card or checks.

● Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.

● Validate vendor invoices and/ or statements/ reconcile and research discrepancies prior to check run.

● Keep track of credits owed to the company and ensure all credits are properly applied to vendor payment.

● Reconcile payable reports each month to confirm that all amounts paid were accurate.

● Prepare and accrue expenses for month end.

● Assist in month-end closing as well as during Audits.

● Reconcile Amex statements with receipts and process payment.

● Validate accuracy and match FedEx statements to customers' shipping charges on their invoices and dispute inaccurate charges and/or process payment.

● Monitor that weekly check runs are processed to avoid past dues with suppliers/vendors.

● Negotiate for better deals/ pricing on services needed by the company.

● Dispute unnecessary and over charges on the invoices.

● Respond to all vendor and buyer inquiries.

● Set-up new suppliers in the system and request proper documentation - Resale Certificate, W9 and business permits etc.

● Liaison between GL and AR personnel and assist in AR tasks when needed such as cash posting for wire, live checks and ach payments received from customers / credit card charges/ answer customer calls.

● Assist in the day to day billing and generation of day end reports. Accounts Payable Supervisor

EDELBROCK CORPORATION

September 1998 to January 2009

● Supervise four accounts Payable specialists in processing invoices totaling three to $5M per week using Oracle.

● Interface with Controller and Senior Vice-President on checks/wire payment issues and provide upper management with weekly payment register and quarter held checks list.

● Review date entries accuracy, freight and sales tax calculation, General Ledger coding of expenses accounts and fixed assets.

● Reconcile all vendors statements, utility bills, gas cards, and credit cards

● Responsible for weekly, month-end, and year-end accounts payable closing for preparation of Financial Statements.

● Prepare 1099 and W9 forms for all independent contractors

● Assists Senior and Junior Accountants in Fixed Assets, Adverting contracts, prepaid, and Sales Tax issues and coding.

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