Accounts Payable Audit Accountant

Edwin Morales

Phone 915-***-****

ad5xlt@r.postjobfree.com

Education

BBA in Accounting

Western New Mexico University

WNMU, Silver City NM

Work Experience

County of El Paso

Accounts Payable – Audit Accountant Senior October 2018 – Present

All duties from an Audit Accountant.

Assist in continually evaluating the effectiveness of daily operations; plan, coordinate and distribute the workload to expedite and meet deadlines; Assign projects and programmatic areas of responsibility; audit and evaluated work method and procedures.

Leads or supervises multiple divisional assignments and priorities to ensure the fulfillment of divisional projects, task and responsibilities while simultaneously keeping their own individual assignments current.

Coordinates with other departmental staff to complete processes relevant to the department such as uploading reports to the web and interfacing information to the financial system.

Substitutes for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.

Oversees available balance of operating expenses; ensure funds will available; recommend funds transfers to departments; re-verity department approved requests are correct and updated in the system; audit to ensure funds are being used accordingly.

Publishes relevant information in compliance with statutes, codes, policies and procedures.

Performs trends analysis, compiles and analyzes information from data, logs, tables, etc. to compose complex reports, compiles complex statistical information, reports, data and surveys.

Accounts Payable – Audit Accountant May 2015 – September 2018

Oversee clerks and approve various payments processed by them, and process any request.

Process purchase orders and check receiving copy is submitted along with approval from department. Contract purchase order are payments on a regular basis i.e. monthly, quarterly.

Process direct payments upon submission of invoice with approval from the department, including rent payments.

Process journal vouchers to transfer expenses, cancel payments, change quantity of payable etc.

Process utility bill and umpire payments (during baseball season) on a weekly basis. A spreadsheet is created and uploaded into TSO and running a job on FAMIS.

Keep vendors updated and create new vendors on the system upon request from department or to process a payment. Run TIN match for future vendors.

Run various reports including 122 and 39 reports to analyze data for current expenses for a certain period of time or about a specific vendor, index etc.

Familiar with odyssey and different reports such as register and 1850.

Perform the process of printing checks, starting with running the job and printing the checks the following day.

Organized and prepared the packages for the Commissioners, pay claims, travel, manual list, etc.

Run preliminary reports required for month end closing.

Review and process travel request made by multiple departments. Ensure that all expenses are within county policy.

Process reimbursements

Initiate check voids and re issue payment if required.

Do exit reviews and verify employees have no outstanding balances.

In charge of various accounts including the Home Depot Credit Card and Sports Commission.

Prepare and send Manual List for paid claims that missed the deadline and weren’t processed on time.

Process manual checks only for special occasions, checks are created the same day the payment was processed to be delivered immediately. Grants – Grant Accountant May 2012 – May 2015

As an Intermediate accountant for El Paso County I manage around 20 special revenue accounts (Grants) which equals almost five million dollars.

Set up Initial Budgets and post requisitions to purchase supplies, equipment and different types of services. Process various types of payments such as purchase orders, utility payments, rent, and other voucher payables. Verify vendor suspension and debarment for all vendors. Prepare and process travel and ensure everyone follows county, state and agency policies for any travel.

Monthly/Quarterly Reports and Reconciliations of expenditures and revenues. Monthly and quarterly reports are required by agencies. A final report is required at the end of the grant to close out the grant.

Analyze and interpret data to identify current and possible future issues, and make recommendations based on those findings. Monitor grant activity and ensure it all complies with rules and regulations set by the agency. Monitor closely all contract agreements related to the grants. Generate salary projections to ensure all salaries and fringes are covered until the grant period ends and to find out if there will be any extra funds available.

Prepare Budget Amendments that are approved by agencies.

Monitor payroll closely and make appropriate adjustments to salary and fringe as needed. 100% funded employees are required to sign semiannual certification of salaries, part time employees and partial employees are required to maintain employee activity sheets.

Participate in Annual Audit, provide external auditors with any requested information as well as various reports they might ask for. Explain and help them understand certain grant activity.

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