Administrative Assistant Support
Resume:
MAGALI SANCHEZ
*** **** ****** ********, ** ***** 646-***-****
ad5xlq@r.postjobfree.com
EXECUTIVE SUMMARY
A highly skilled Administrative Support Professional, with over 20 years of experience. Detail oriented, excellent communicator; able to effectively manage projects, and staff at all levels.
• Proven ability to complete projects within time and budgetary constraints
• Adept at planning, organizing and coordinating daily activities in fast paced, high pressure environment
• Adapt easily to new environment and procedures
• Ability to work effectively across multi-functional groups
• Strong computer skills – MS Office, CREST System, SAP, Concur, ARIBA PROFESSIONAL EXPERIENCE
Administrative Assistant, American International Group (AIG) 1998 – 2020 New York, NY
– Provide administrative, technical and employee support for team of 60 Multinational employees in the New York Home Office reporting directly to the COO
– Collaborate with Manager’s and all support groups (Human Resources/Talent Acquisition & Ops, Real Estate, IT Asset Management and Global Security) to ensure new hires are onboarded properly and timely
– Provide offboarding and Onboarding support services
– Assist employees working from home by ordering needed equipment and having it delivered to their homes
– Collaborate with Talent Acquisition and Technology Teams to support the transfers on international employees
– Collaborated with Project Manager and COO to prepare and assist with coordination of Moves/Restack in the New York area
– Provide administrative support for senior executive’s schedule meetings and manage calendar
– Plan travel, including flights, accommodation and ground transportation as needed including expense reporting
– Setup new and existing employees with computer & mobile devices, coordinate access for LAN & Mainframe ID’s (Business Security Administration)
– Assist in preparing ITAD’s for the disposal of all outdated equipment by providing serial numbers, service tags and download into the asset track system
– Setup new vendors and process payment for bills related to Operations and Finance
2
– Raise ticket for recertification of shared network drives to ensure employees are properly handled at termination or transfer and a department wide user information database for business continuity reporting
– Purchase equipment, devices, office supplies and software Administrative Assistant, RBC Dominion Securities Corp 1989 – 1998 New York, NY
– Provide administrative support for Fixed Income Desk of 20 sales personnel
– Prepared memos and updated and maintain sales database, researched and complied economic data for sales team
– Created spreadsheets to analyze and track department trading activity, periodic trading volume, client transaction and monthly commission
– Coordinated with other departments to effectively research and resolve trade issues
Special Project
• Selected by senior management for one-year project to support the company’s efforts in promoting the Canadian Society of New York sponsored 1997 Canada Day Centennial Ball, a fund raiser to benefit numerous charities
• Complied and created mailing list of RBC Institutional clients and Canadian Society members
• Coordinated distribution of invitations and processing of responses
• Generated fundraising mail campaigns, including large scale mail mergers
• Designed and prepared company’s advertisement for inclusion in the event program
EDUCATION
Hunter College-New York, NY (1980-1982)-Liberal Arts COMMUNITY SERVICE
– Volunteer at Harlem Common Pantry
– Requested for a charitable contribution to The Center in support of the LGBTQ community, and was able to donate
– Coordinated a ‘Giving Back’ event with “Together We Rise” where we built bikes and put together Sweet Cases for the less fortunate kids REFERENCE
John Switzer
VP, Finance Claims
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