Payroll Specialist Administrator Assistant

Jeannine P. Thome

Professional Summary

A capable payroll specialist offering over 15+ years of experience in keeping accurate records, ensuring on time payroll deposits, maintaining tax compliance, as well as processing multi-state payroll.

Software/Systems

Microsoft Office, PeopleSoft, Kronos, ADP WFN, E-Time, Yardi, Prism and Ceridian, Penta and Reflections and Win Team, Daxko, UltiPro, TransLink, Calendly, Salesforce

Work History

10/2023 to 01/2024 TandemHR

Payroll Administrator Assistant

Duties Include: Bank Files twice a day, check the bank for ACH Returns and notices of changes daily, custom Reporting-Excel Billing pending Entry, Pre-ACH Reports, Shipping -generate tracking # report daily, maintenance of Fed Ex., Supply inventory - order as necessary, Post cash Receipts/ Release Payrolls-Check GNT inbox regularly. New Hire and Termination Reporting- Biweekly Remote-Handle correspondence>Scan Mail for Payroll and send USP out. Create Garnishment Cases, Upload Positive pay Files, Run reports upon request. Assist other managers when needed, direct all calls to the proper staff members. Schedule meetings as needed, keep the greeting area tidy, and order Breakfast and Lunch as needed. Create Employees files and maintain all files, type all correspondence to clients and employees as needed.

11/2021 to 10/2022 Senior Suites of Central Stations

Administrator Assistant

Duties Include: Responsible for maintaining resident files, including verifying each file contains a resident move-in inspection sheet and marketing documentation, answering the telephones, all administrative tasks, including inputting information into the computer system, typing, photocopying, filing, and opening mail. Assists in maintaining systems, policies, reports, and manuals that are appropriate to the Senior Suites operations. Assists in preparing and maintaining Reports for Marketing and Financial Reports and any other reports as needed. Talk with residents to learn about any problems, concerns or issues relating to resident services. Assists in collecting, recording, and depositing rent payments, credits check fees, etc. Distributes resident statements, memos, and other items to residents. Assists in scheduling and implementing resident’s activities. Prepare monthly activity calendar. Aid with other duties as provided by the Property Manager. Strive to maintain a safe working environment, Maintain a positive and professional demeanor toward residents, visitor, families, and co-worker.

02/2020 to 04/2021 Jewish Community Center

Accounting Coordinator

Duties Include: Running all reports for month end, reconciliations, filing, working very closely with the accounting management team. Daily Deposits, Journal Entries, American Express Reports, TransLink Reports, and Blackbaud Merchant Service Reports.

08/2019 to 02/2020 J@School

Administrator Assistant/Payroll

Duties Include: I worked very closely with Management from J@School helping with Interviews, making sure all new hires had the correct paperwork when filling out applications and all proper Identification. Helped with supplies when asked, filed all new hire paperwork and termination paperwork and labels. Emailed reminder of interviews times. Worked on Calendly to set up Interviews. Maintained total confidentiality, integrity, and professionalism.

06/2019 to 08/2019 Beacon Hill Staffing Group

Payroll/Administrator Assistant/Switch Board Operator

Duties include I was placed at Titan Security Group on a two-month contract, I was responsible for setting up new hires and terminating employees, managed all garnishments, spoke with employees regarding their wage garnishments. Answered the switchboard and greeted clients and visitors and the Administrator to the Financial Department. Maintain total confidentiality, integrity, and professionalism. Functioned as point contact for internal and external clients.

08/2018 to 09/2018 Addison Staffing Group

Payroll Specialist

Duties Include: I was placed at the Chicago Public Schools on a two-week contract to assist with the payroll, phone calls and emails prior to the start of the new school year. I verified all staff hours worked.

08/2018 to 08/2018 Aerotek Staffing

Receptionist/File Clerk

Duties Include: I was placed at Allegis Group on a two-week contract to assist with updating the files, removing all termed files, and creating files for new hire, answering the switch board.

10/2017 to 01/2018 Beacon Hill Staffing Group

Payroll Specialist

Duties Include: I was placed at Elements PEO on a two-month contract to help close out 2017 year. I was also responsible for processing payroll for multiple employers, maintaining employee files, managing all garnishments such as child support, tax levies and court ordered garnishments.

12/2011 to 10/2017 Draper and Kramer, Chicago, IL

Payroll Specialist

Duties include: As a payroll specialist included but not limited to processing for 3000 employees within the ADP System. I maintained all employe files which included employee profiles for new hires, updated deposits information, ensured correct tax withholdings, processed employe terminations, managed child support, tax levies and court order garnishments. I trained new hires to navigate and process payroll within the ADP System. I worked closely with the Human Resource Department. Maintaining total confidentiality, integrity, and professionalism. Also functioned as a point of contact for integrity and external clients and employees.

02/2011 to 12/2011 Central Steel & Wire, Chicago, IL Payroll Specialist

04/2009 to 08/2010 The Private Bank, Chicago, IL Payroll Specialist/Administrator

03/2006 to 04/2009 Trans Union LLC, Chicago, IL Payroll/Tax Assistant

06/2002 to 02/2006 Sidley Austin, Chicago, IL Payroll Specialist

Education

Saint Barbara High School

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