Customer Service Accounts Receivables
Resume:
ROBERT BEAUMONT
BALTIMORE MD, **206
ad5wo2@r.postjobfree.com
ad5wo2@r.postjobfree.com
Work Experience:
May 2020 to Current – Billing /Accounts Receivables Lead – MTC Logistics/Lineage Logistics
4851 Holabird Avenue Baltimore MD
Responsible for the accurate and timely billing of all Import, Export, Accessorial, and Special Logistics orders; roughly 200 a week.
Knowledge and usage of Open Sky, JDA, OKTA, and MVision billing softwares.
Responsible for reviewing all documents submitted for billing from drivers, Receiving staff and management, Warehouse staff and management, Customer Service staff and management, and Operations staff and management, to ensure accuracy, completeness, timeliness, and compliance with federal, state, and DOT regulations and guidelines.
Responsible for the accurate billing of Import and Export orders and ensuring their compliance with federal, state, and DOT regulations.
Responsible for timely and accurate daily, weekly and monthly reporting to management of billing and compliance efforts using Excel spreadsheets which I create, maintain, utilize, and train other employees assigned to Billing to use.
Supervising and maintaining the workflow, assignments, accuracy, and compliance of the work of 2 other employees assigned to the Billing Department.
Accomplishments: Increased accuracy and timeliness of invoicing and reporting procedures and increased accuracy and compliance in periodic audits.
September 29, 2016 to May 2020 – CDS Logistics – Billing Specialist
12253 Bengie’s Road Middle River, MD
Responsible for the accurate billing and invoicing of on average 2500 invoices daily.
Knowledge and use of TMW invoicing system
Knowledge and use of Great Plains Accounts Receivables system
Meeting deadlines for daily printing and processing of invoices
Accurate verification of invoice rates, quantities, Commodity Codes, Fuel Surcharges, additional fees and storage charges for each day’s invoices
Accurate manual combining of several dozen orders daily
Verifying accuracy and completeness of automatically combined orders
Compiling and set-up of 2 different Storage Reports daily
Pulling over into invoicing system orders left over from previous day’s compiling
Working with Customer Service and Order Entry staffs to ensure accuracy and completeness of invoiced orders
Printing completed daily invoices
Transferring completed invoice data to Great Plains Accounts Receivables system
Updating Great Plains data to reflect each day’s completed data
Processing the combining of the day’s pending orders
Preparation of the next day’s invoices for processing
Daily reporting to management on the results of that day’s billing efforts
Driver Payroll – Ensuring accuracy and completeness
Accomplishments: 50% Increase in daily invoices compared to when I started
Setting 3 new receivables records including one month over
6 million dollars in monthly revenue, an all-time high.
November 10, 2015 to May 5, 2016 - TAI Engineering, Inc. – Billing Specialist Accounts Receivables
600 Red Brook Blvd., Suite 300, Owings Mills, MD 21117
Responsible for invoicing Inspection and Engineering projects. Main duties included but not limited to:
Knowledge and use of Quickbooks, Bigtime Accounting software, and invoicing procedures
Meeting deadlines for client invoices with accurate information including hours worked, rates, and tasks performed
Tracking and collection of Accounts Receivables after invoices were sent to clients, identifying and correcting issues which might delay payment, and establishing dates and methods of payment
Meeting strict guidelines governing submission of invoices and relevant data
Liaison with Project Managers to ensure accuracy of daily and weekly timesheets and Progress Reports
Tracking, logging, and follow-up of outstanding invoices
Accomplishments: Created a spreadsheet/tracking system which led to a 30%
increase in collecting outstanding invoices.
July 20, 2012 to November 7, 2015 – EBA Engineering – Billing Specialist, Accounts Receivables, Payoll
4813 Seton Drive Baltimore, MD 21215
Responsible for Invoicing projects in the Water and Wastewater Division of and industry leading Engineering firm. Main Duties involved:
Knowledge and proficiency with various invoice formats specific to contracts with City of Baltimore, Baltimore County, Washington Suburban Sanitary Commission, and various other counties and municipalities
Advanced knowledge and use of Microsoft Excel Software to produce invoices in strict accordance with terms and conditions outlined in the contracts
Knowledge of and use of Deltek Vision Software to acces and utilize project data
Contacts with clients regarding deadlines, invoice revisions, invoice submittal, etc.
Meeting strict guidelines governing submission of invoices and relevant data
Strict adherence to contract and company requirements for invoice formatting, wording, and time and expense documentation
Creating, updating, and maintaining spreadsheets which aided in accurate and timely tracking of MBE and WBE participation
Liaison with Project Managers to ensure accuracy of daily and weekly timesheets and Progress Reports
Accounts Receivables efforts in support of Accounts Receivables Department
Working with management to devise effective strategies to meet and exceed monthly goals for invoicing, unbilled monies, and write-offs
Working with payroll department to ensure accuracy and consistency of Payroll data prior to generating invoices
Copying, mailing, and archiving completed invoices in a timely and efficient manner
Tracking, logging, and follow-up of all unbilled invoices in a given period
Assist with Payroll and Certified Payroll related issues
Accomplishments: Instrumental in improving invoice accuracy and
timeliness leading to increased participation in Government
contract programs.
Achieving unprecedented level of recovering outstanding
invoices which significantly increased company revenue.
Work with Project Managers greatly decreased lag time
between project completion dates and when the projects could be
invoiced, as well as accuracy of invoices, leading to quicker pay-
ment of invoices and increased company revenue.
December 4, 2007 – July 10, 2012 – Floors Etc. - Accounts Receivables/Sales Administrator, Payroll
10709 Gilroy Road Hunt Valley MD 21031
Responsible for Accounts Receivables and assisting daily operations of the Sales and Estimating Departments of one of the region’s largest flooring companies. Duties include:
Sending out accurate monthly billings by deadlines for work performed by sales staff utilizing AIA billing software and procedures
Ordering and maintaining Insurance Certificates and Bonds by deadlines
Updating and maintaining Estimating Department’s Bid Schedule
Submitting physical samples and paperwork to architects and contractors by deadline
Submitting accurate Government Certified Payroll documents by deadline
Submitting accurate Contract Closeout documents and materials by deadline
Assisting Accounting Department with related Accounts Receivables processes and documentation
Accurate and timely filling of job orders for installation teams on RFMS system
Accurate and timely receiving and assigning of material for installation teams to use on jobs
Trouble shooting, maintenance, and upkeep of the companies’ printers, copy machines, and computers
Writing spreadsheets and reports as needed by salesmen and project managers
Accomplishments: Helped the company increase revenue and decrease costs by
ensuring accurate, timely invoicing and recovery of outstanding
payments.
Created spreadsheets which simplified and facilitated ordering
and tracking materials required for flooring jobs.
Computer Skills
MS Office, Word, Excel, Outlook, Peachtree, Quickbooks, ACT, RFMS, AIA Billing Systems, Government Certified Payroll Software, TORGO Business Software, TMW, Great Plains
Education
2 years academic study, Towson State University 1984
Managing Diversity Course, Towson, MD
Management CORE Courses, Towson, MD
Management Information Systems, Towson, MD
Military Experience
United States Marine Corps, July 1977 to October 1980
Assignment with Office of Naval Intelligence June 1980 through October 1980
Awards: Humanitarian Service Award, Letter of Appreciation from Secretary of the Navy, Meritorious Service Award
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