Project Manager Senior Administrative

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Diane Alonzo-Limones 361-***-**** ad5wj7@r.postjobfree.com

Diane Alonzo-Limones

AVAILABILITY

• Available immediately to interview and available for work after two-week notice submitted to current employer. QUALIFICATIONS SUMMARY

• Lead/Senior Administrative positions throughout my career and have full responsibility for the efficient operation of projects, jobs or assignments issued to me. Bilingual with experience and skills in the Construction, Oil & Gas, State Agency, and Chemical Manufacturing Plant operations and have bookkeeping and timekeeping experience as well.

• Experience providing Senior Administrative support for Oil & Gas Project Manager, Civil Construction Superintendent and Project Engineer. Managed office functions at jobsite trailer and provided reporting, administrative, writing skills. Analyzed and resolved problems with effectively delivered information and responded to questions from groups of managers, clients, customers, and the public, maintained electronic calendars, schedules, made appointments, and tracked action items for staff.

• Handled crucial needs - ordered equipment parts, performed scheduling, inspections, and commissioning of equipment, coordinated with electrical technicians on daily job activities, created CQM (tickets for service/repair). Participated in meetings regarding open issues with project managers, project engineers and lead electrical technician.

• Developed, coordinated, maintained databases files, and tracked various projects and performed numerical and statistical analysis, data entry, and updated inventory levels daily in SAP system and maintained daily reports and monthly reports on product inventory and inventory shipped.

• Adaptable and very successful in each endeavor that has been undertaken. Learn quickly and enjoy learning new technologies and techniques. I have also done Legal/Paralegal work at a Corpus Christi Law Firm. I have an associate degree in Paralegal Specialty. Have worked and managed the calendar for six Pre-Litigation Attorneys simultaneously which requires much attention to detail and scheduling.

• Efficient multi-tasker and excellent at prioritizing work, am proficient in Microsoft Office. LANGUAGES

English – Speak, Read and Write

Spanish – Speak, Read and Write

EDUCATION

Associate degree (Paralegal Specialty) - December 2014 Del Mar College, Corpus Christi TX

PROFESSIONAL EXPERIENCE

Cenergy International 10/2021 – Present

Administrative Assistant III @ GCGV Joint Ventures LLC (ExxonMobil SABIC)

• Responsible for the management of daily activities and stewardship of safety, health, and environment objectives

• Maximize the productivity and quality of the engineering sections by providing optimum operational support. Ensure that work activities are executed safely and in a quality manner.

• Engineering Manager support (calendar management and expense report management).

• Onboarding employees (transfers, new, contractors and employee loan outs from other sites)

• SharePoint stewardship, maintaining and updating critical information as needed.

• Manage service anniversary/retirement celebrations, coordinate timesheets entries, PPE reimbursement and exceptions. Vacation stewardship reports; scheduling department meetings; coordinating catering and site team building events.

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Diane Alonzo-Limones 361-***-**** ad5wj7@r.postjobfree.com Adecco 10/2020 – 09/2021 (agency change)

Administrative Assistant III @ GCGV Joint Ventures LLC (ExxonMobil SABIC)

• Responsible for the management of daily activities and stewardship of safety, health, and environment objectives

• Maximized the productivity and quality of the engineering sections by providing optimum operational support. Ensure that work activities are executed safely and in a quality manner.

• Engineering Manager support (Calendar management and Expense report management).

• Onboarding employees (transfers, new, contractors and employee loan outs from other sites)

• SharePoint stewardship, maintaining and updating critical information as needed.

• Managed service anniversaries/retirements; coordinate timesheets entries (reimbursements) and exceptions; vacation stewardship reports; scheduling department meetings; coordinating catering and site team building events.

Herrman and Herrman PLLC 01/2019 – 10/2020

Bookkeeper

• Verified final settlement breakdowns for accuracy. Reviewed and made modifications if needed on settlement breakdowns.

• Requested updated expenses and provider bills to type out and issue checks for disbursement to clients and providers after verified all information was correct in file.

• Met weekly goal of processing and reviewing files to meet deposit of 200K in attorney fees. Project Staffing Solutions 11/2017 – 12/2018

Site Logistics Information Coordinator at FACEBOOK Data Center location

• Responsible for representation at daily meetings for general contractor/sub-contractors including vendors regarding daily activities of on-site work.

• Handled crucial needs - equipment parts ordered, scheduling, inspections/commissioning of equipment. Coordinated with technicians on daily job activities.

• Created CQMs (tickets for service/repair).

• Lead and participated in meetings regarding open issues with project manager, project engineer and lead electrical technician.

• Discussed what issues were open and the proper corrective actions to close the issues.

• Participated in the CQM meetings in which we discuss warranty items status of corrective action to be completed and parts to be delivered.

• First line of communication between the customer and the electrical company on site working our equipment.

Herrman and Herrman PLLC 01/2017 – 11/2017

Legal Secretary and Paralegal

• Legal Secretary for Associate Attorney.

• Paralegal to six Pre-Litigation Attorneys - handled all six caseloads simultaneously.

• Answered correspondence and filed legal documents as needed. Satterfield & Pontikes and Greco Structures 04/2015 – 12/2016 Lead Project Administrator (Civil Construction Contractors)

• Managed the efficient operation of the office or jobsite and handle all administrative tasks necessary.

• Entered payroll information and hours for laborers daily. Assist project managers, superintendents, and project engineers with the following processes:

• Data Entry (i.e., Daily Reports) into the Jobber PM system.

• Managed the office functions at the jobsite trailer.

• Maintained current and correct certificates of insurance.

• Maintained current and correct subcontract / purchase order logs.

• Admin support for project managers, superintendents, and project engineers. 3 Page

Diane Alonzo-Limones 361-***-**** ad5wj7@r.postjobfree.com Halliburton Energy Services 06/2010 – 04/2015 (first to return after layoff) Senior Administrative Specialist

• Under limited supervision worked within a specialized function (Production reporting verifying produced product, shipped product and crude product available) with work verified on an as needed basis.

• Reported as to Foreign Trade Zone regulations.

• Analyzed and resolved problems and effectively delivered information and responded to questions from groups of managers, clients, customers, and the public.

• Applied common sense and understanding in carrying out instructions furnished in written, oral or diagram form.

• Data Entry, updated inventory levels daily in SAP system.

• Maintained daily reports and monthly reports on product inventory and inventory shipped. US Ecology 05/2009 - 05/2010 (work in between economic downturn layoff) Customer Service Rep/Scheduler

• Disseminated information on waste streams and maintained filing system.

• Data entry and verified information provided by customers for disposal of waste.

• Scheduled trucks for disposal while maintaining a streamlined and efficient work schedule of disposal of waste material from commercial industries.

Halliburton Energy Services 03/2007 – 05/2009 (economic downturn layoff) Senior Administrative Specialist

• Under limited supervision worked within a specialized function with work verified on an as needed basis.

• Independence exercised in defining methods and procedures used to reach product.

• Analyzed and resolved problems and effectively delivered information and responded to questions from groups of managers, clients, customers, and the public.

• Performed numerical and statistical analysis.

Texas General Land Office 11/2001 - 03/2007

Administrative Tech III

• Prepared complex Correspondence, reports, forms, documents for Regional Director of the TGLO.

• Maintained electronic calendar, schedules, made appointments and tracked action items for staff.

• Developed, coordinated, maintained databases files, and tracked various projects.

• Tracked incoming payments; initiated renewal process; gathered, calculated, entered information required for the completion of contracts; assisted in performing site inspections.

• Identified non-compliance situations and tracked follow-up compliance Celanese Corporation / Hoechst Celanese 06/1986 – 10/2001 Print Shop Clerk/Law Dept Clerk/ Legal Secretary

• Print Shop Clerk work as a Coop Student 1986 - 1987

• Law Dept Clerk work for Patent Department after graduation of high school 1987 – 1989

• Legal Patent Secretary work for Patent Attorneys 1989 – 2001 (downsized after Hoechst merger) References

Rosendo Cruz – P&GA Manager, GCGV

Melanie Mitchum – former Engineering Manager, GCGV now Baytown TX Ryan Dixon – current Engineering Manager, GCGV

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