Document Control Controller

JOSSIMON CHACKO

Opposite British International School, Souk Sabah Fahaheel, Kuwait

Mob: 965-******** ad5vin@r.postjobfree.com

Total job experience : 23 years

Gulf Objective Experience : 19 years

Seeking a challenging and professionally rewarding position to contribute my accrued expertise towards the enhancement Profile of the organization. Summary

Develop and implement all key procedures and specifications governing the document control process including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the given project. Educational qualification

• Bachelor of Arts- University of Kerala -2007-2009

• DBA - University of Kerala- 2006

Computer Knowledge

Microsoft Office XP Professional, Microsoft Word, Excel, Power Point, Access and Outlook Express, Petrofac’s Project completion system called PetroPCS (powered and licensed to Petrofac through Falcon Global) & PETROCEPT.

Document Controller- Joint Operations Wafra (CHEVRON & KGOC) through Service Contract No. JO- SC464R-CD20 Finesco International General Trading & Contracting Co. Kuwait from September 2023 to till date.

• Preparing Service Request, Service Oreder, Letters, Transmittals & Memo to contractor

• Updating Service Request & Service Order Progress Log as per Daily Construction Report

• Updating Service Order Completion Certificate Log once issued Service Order Completion Certificate

• Monitoring and updating Correspondence Log of Contractor submittals and JO replies.

• Coordinating with construction engineers & Inspectors and supporting them for the process of smooth construction documentation

• Collecting the review comments and assisting to conclude review comments to prepare reply to the contractor.

• Preparing KGOC & SAC Time Sheets as per the instruction of Superintendent

• Following the contractor for daily construction report

• Proper filing and logging all the documents related to construction Team. Document Controller / Technical Assistant- Waste Water Treatment Plant (OBRA) Umm Al Hayman Hydrotek Engineering Company, Kuwait from March 2022 to March 2023.

• Preparing POI, Annexure, Comparison, Quotation, Purchase order, Delivery note & Petty cash.

• Monitoring and preparing of employee monthly Timesheets & overtime.

• Preparing subcontractor agreement request, agreement & payment certificate

• Preparing daily report DPR & TBT report to clint

• Monitoring and preparing of employee monthly Timesheets & overtimes.

• Receiving from the clint daily checklist concerned department engineer signature submit to clint.

• Updating and Filing (soft & hard copy)

• Creating & uploading documents to concerned department by manual and through AutoPRO WebX Software System for approval.

Document Controller- KNPC Clean Fuels Project, KNPC Contract No. CFP/EPC/0054-MAB1 Samsung Engineering Co. Ltd. Mina Abdulla, Kuwait from May 2018 to December 2021.

• Participate in providing a planned, documented, and managed engineering and construction approach to the turnover for pre-commissioning, commissioning, start-up, operations and testing and final handover of facilities, systems, and equipment to the client.

• Oversee the functioning of the certification engineers including the collection of all associated information related to the assigned area/activities including drawings, equipment lists, equipment inspection test result as per tag number and track certificate requirements for each tag number.

• Maintain records of latest revision of drawings, as built Drawings. Carry out mark -up of Drawings as per subsystem boundary.

• Develop hard and electronic copy of Mechanical Completion Dossier (MCP) for each Sub- System, Provisional Turnover Dossier (PTOP) for Portion, and Preliminary Project Record Book (PPRB), Final Project Record Book

(FPRB) as per contract requirement.

• Issue blank Inspection Test Reports (A-ITR, B-ITR & Preservation ITR) for each tag numbers through transmittal and receive completed ITRs from Subcontractors.

• Allocate Completed ITRs in Petro PCS (powered and licensed to Petrofac through Falcon Global).

• Handling all kinds of Project related documents such as Engineering Documents; Handling, segregation, revision control and transaction through Transmittal cover page and its log control.

• Issue Operational test procedure to Mechanical Completion & Pre-commissioning team and ensure follow up of Completion handover certificates.

• Prepare Mark-up Drawing for Sub-system as per assigned tag number. Document Controller- Daelim KOC Telemetry Project Mina Abdulla Kuwait from Aug 2013 to April 2017

• Experience and understanding of the principles and practices of both Document/Records Management and Indexing and Retrieval system related to onshore oil/gas installations and projects.

• Technical experience & understanding of as-built engineering documentation and thorough knowledge of Project documentation.

• Knowledgeable in management information systems suitable for Data Management and data library purposes.

• Able to develop discipline specific standards & procedures.

• Detailed knowledge and effective use of costing and scheduling systems.

• Updating all the data in system as per KOC/KNPC Specification and Procedure

• Maintaining proper tracking system for all the documents.

• Organize and implement appropriate filing according to the Project document coding system.

• Producing and maintaining Document progress report to the concern

• Keeping proper records of all the above tasks. Referring to Specification Control Sheet.

• Document Review Reporting

• Establish and maintain the Doc Control System and Electronic Document Management System (EDMS)

• Document Controller shall also ensure that a system is in place to record/track all Field issued. Document Controller- General Dynamic Information Technology (GDIT) FMCG US Army Base Camp Arifjan, Kuwait from February 2011 to February 2013.

• Receives and registers Client provided document for detail engineering or construction.

• Ensures proper document classification, sorting, filing and proper archiving.

• Review’s completeness of documentation and prepares document transmittals.

• Prepares and maintains AFC and As-built Photostat books for detail engineering or construction.

• Engineering project, either for in house use or for onward transmittal to Client during project closeout.

• Performs document quality check in accordance with Company engineering document control procedures.

• Performs file backup to ensure proper storage and archiving of electronic registers.

• Prepares engineering project reports, as may be required.

• Referring to Specification Control Sheet, Drawing Control Sheet, and Document Control Sheet for

• Ascertaining the latest revision of the field documents.

• Document Controller shall also ensure that a system is in place to record/track all Field issued. Document Controller- Combat Support Associate (CSA) LTD FMCG US Army Base, Camp Arifjan, Kuwait from May 2006 to February 2011

• Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence.

• Comply with the Company Records Management for Controlled and non- Controlled documents.

• Execute project archiving and handover to next project phase / Operations.

• Establish and maintain the Doc Control System and Electronic Document Management System (EDMS).

• Maintain master registers of documentation and information filing systems.

• Provide advice on procedures of issue and methods in accessing the system.

• Expedite the review and approval of documentation, including designs, procedures,

• Instructions, product certification and records. Document Controller- (Worked in Document Control as an Assistant) Consolidated Contractors Intl. CCC Kuwait. From June 2004 to December 2005

• Receive and Stamp, all Incoming, Outgoing Documents and Pass it to Project Engineers or Responsible Person

• For Verification, Initial, Rote Marking and Distribution.

• Marked Person sand sending for scanning, Uploading, and filling.

• Updating all the data in system as per the Specification and Procedure

• Coordinating with contractors, Inspectors and all the Project Engineers

• Organize and implement appropriate filing according to the Project document control system. Assistant Storekeeper- CCC (Consolidated Contractors Intl. Company) Under Snamprogetti

(KOC North Kuwait) From May 2002 to May 2004.

• Worked with full responsibility in Material department and store.

• Updating the incoming and outgoing materials from where house to the project

• Stock Analysis and stock ledger review.

• Comparing the physical stock with the ledger and random check on weekly basis,

• Material request forms, Stock damage and transfer report Assistant Storekeeper. Larson & Toubro Ltd, ECC Construction Group from June 1997 to2001

• Job involved updating daily transaction of material flow from warehouse to the projects.

• Physical stock and inventory stock ledger comparison on weekly basis, Document control for store operations,

• Preparing all the reports related to materials, Personnel verification of various materials. Passport Details

• Passport No : Z3810840

• Date of issue : 05/12/2016

• Date of expiry : 04/12/2026

• VISA : 18 Transferrable

Declaration

I hereby declare that the above details are corrected and true to the best of my knowledge and belief. Date : Yours sincerely,

Place:

Jossimon Chacko

D.

otD

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Sub Dlvlalona# Magistrate (HQ)

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