Data Entry Administrative Assistant

Catina M. Davis

Somerset, NJ, ***** • ad5v5o@r.postjobfree.com

OBJECTIVE

Highly motivated, hardworking and dependable person, who can work independently or as an integral member of a team. Seeking to find a position that will utilize my capabilities.

WORK EXPERIENCE

GEMCO, Middlesex, NJ November 2023- January 2024 Administration/Production Clerk (Temporary Assignment)

Prepared various production-related documents, such as work orders, purchase orders and work schedules.

Used Microsoft Office applications, data entry into their MRP/ERP environments w/a basic understanding of material manufacturing and inventory management.

Received raw materials into inventory, and processing sales orders into manufacturing orders. Then closed manufacturing orders and moved finished materials into inventory for sales order. Usage of QuickBooks to manage the Sales Orders.

Brother International, Bridgewater, New Jersey March 2023 - June 2023 Data Associate (Contract Assignment)

•Transferring pertinent detailed data from migration software to Excel Spreadsheets.

•Researched claims according to Gold or Silver Vendor programs.

•Checked accuracy of numbers/data entry of valuable accounts.

•Validated program applications using online & in-house tools.

•VLOOKUP, or created basic formulas to find data solutions for special projects.

•Exported reports with SAP.

•Used Microsoft Teams for ongoing meetings.

Peapack Gladstone Bank, Bedminister, New Jersey October 2022 - January 2023

Administrative Assistant to Facilities VP (Temp Assignment)

•Oversaw timely flow of administrative coordination, clear communication in heavy phone or email follow-up, filing, & troubleshooting of 25 branches and offices. Primary point of contact for external vendors & internal employees regarding building facilities management.

•Verify & code all billing and vendor payments & projects the department receives.

•Streamline & incorporate organizational Best Practices for departments digital storage.

•Draft correspondence for VP, assist with annual budgets, scaling over millions for accounts, ensure budgets remain up to date.

•Ensure leases for all locations are maintained, renewed, or updated.

• Proactive collaboration with Account Payable in coordinating payments for utilities, vendors, pest control, towns, and other facilities work.

•Obtain and reconcile proper paperwork for estimates, work orders for construction, remodeling, and taxes.

•Submit property management requests.

•Maintain municipal occupancies with town or county, and more, etc.

Oticon, Somerset, New Jersey August 2022 - September 2022

Marketing Distribution Clerk (Temp Assignment)

•Developed event marketing material and promoted events.

•Compiled, sorted, and verified data.

•Responsible for manually picking marketing literature and samples.

•Shipped materials via UPS/FedEx.

SystemOne Staffing, Edison, New Jersey August 2019 – April 2021 Receptionist (Temp Assignment)

•Handled outbound/inbound continual calls.

•Assisted HR with applicants, new hires, and check requests.

•Received and logged daily parcel for internal employees.

•Filed, sorted, and performed data entry of vendor and customer purchase orders.

•Answered and routed calls for operational manager(s) and onsite chemist.

Miles Partnership, Sarasota, Florida December 2018 - June 2019

Advertising Account & Data Manager (Temp Assignment)

•Managed, reviewed, & proofread all ads for grammar, spelling, style, images, formatting for vendor links, and client specific requests in collaboration w/internal graphic teams

•Created eBook SEE Magazine, then published to site.

•SEE Magazine primary SME of Adobe files for Miles Advertorial records.

•Compiled all data client materials i.e., word docs., excel spreadsheets, PowerPoint visuals, and internal shared drive for the creation of sponsored content.

•Migrated and organized final materials to match imposition for each book.

•Collaborated with remote sales team for file updates and constant deadline changes.

•Responsible for verifying and maintaining client information through online database.

•Communicated regularly regarding advertisers’ contracts status, artwork needed, proofs, and impositions for all publications.

•Used Slack and Wrike platforms to project manage and organize workflow.

L3 Technologies, Sarasota, Florida March 2018 - September 2018

Customer Support Administrator (Temp Assignment)

•Administrated the repair of Aeronautic Recorders (RIPS) as required by business needs in compliance with FAA regulations.

•Handled proposals, inquiries, customer negotiations, problem resolution, order entry, quoting, schedule changes, credit issues and Aircraft on Ground (AOG) support.

•Examined recorders, created appropriate purchase orders and received into L3 Exchange Pool Inventory.

•Collaborated with OEM regarding adhering deadlines, turn over times, approvals, and unit exchanges, created spreadsheets to track and streamline workflow.

•Aided with ongoing product redirection, inventory, shipping and proofreading projects as needed.

•Maintained current customer files, archives, and correspondence.

Asure Software, Tampa, Florida June 2017 - October 2017

Client Support Specialist (Temp Assignment)

•Liaison for external clients, HR, Management, and administrate teams to effectively administrate COBRA Coverages via phone, email & portal.

•Entered, updated, and maintained client and participant files including new hires, re-hires, terminations, and retirees under compliance into the Asure Database, FSA, COBRA CRM platforms, and spreadsheets.

•Sent out coverage packages and notices; adhered to HIPAA and internal calendar timelines to ensure client accounts were active and operative under federal compliance.

•Assisted and trained Human Resources/Management portal users for troubleshooting access/denial, password resets, benefit cards, and uploaded documents.

Bristol-Myers Squibb, Tampa, Florida June 2016 - June 2017

HCP Expenditure Analyst (Contracted Assignment)

•SME for health care professional’s speaker training events; procure-to-pay. Ensuring healthcare professionals were accurately compensated per their event contracts with BMS.

• Used appropriate tax codes for both foreign and domestic health professionals. Ensuring clean pop-up audits.

•Managed projects in SAP creating multiple files and transferred all stakeholder rosters into word or .pdf files for accurate digital archiving.

•Organized calendar, coordinated, led team meetings with onsite and international remote teams.

•Bring resolution with all stakeholders in a friendly customer manner to facilitate agreed solutions for backlogged purchase orders, invoices, and data.

•Streamlined, and updated ongoing work instructions to support continuous business changes.

•Support Team email box, as needed.

•Assisted team members with their assigned workflow during increase business transitions

•Processed, analyzed, ran reports, retrieved legal signatures, payment submittals, made corrections, and amendments as needed.

Coca-Cola Refreshments, Brandon, Florida March 2014 - December 2015 Account Specialist (Temp Assignment)

•Serviced both internal teams and external clients i.e., Master Data, Pricing, Sales Reps, Contracts, Collections, etc. to provide accurate account support and information.

•Continually monitored Dept. CRM queue, Team Inbox, & personal inboxes; achieved and maintained 95% satisfaction rate with customers as a team.

•Created, built, and maintained customer rapport via daily correspondence chat, email, web portal, or fax.

•Helped guide team on daily or sudden priorities; achieved 100 or more inbound/outbound calls daily.

•Successfully solved problems, and initiated process improvement solutions, in a customer, fast paced environment.

•Created database reports as needed.

Tiffany & Co, Parsippany, New Jersey September 2000 - August 2006

Jewelry Receiving Clerk

•Upheld Tiffany & Co.'s continued success by implementing asset protection policies and procedures identifying false merchandise and performed audit counts daily/weekly.

•Maintained vendor accounts dealing with shipments, discrepancies and matching invoices purchase orders.

•Collaborated with onsite gemologists, etching, and engraving teams to ensure vendor merchandise clarity and accuracy.

•Immediate handling of Rush Orders.

•Made final inspections of Jewelry by weight, quantity, and description.

•Actively supported the Customer Fulfillment Operations during peak holiday seasons.

•Assisted with other operational duties as needed within customer and order fulfillment centers.

EDUCATION

Berkeley College, Woodland Park, New Jersey, College Credits Completed

Brookdale Community College, Lincroft, New Jersey, College Credits Completed

SKILLS

Technical: SAP, Microsoft Office, Google Docs, SharePoint

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