Executive Administrative Assistant

SUMMARY

Multifaceted, experienced, and efficient Office Administrator / Executive Assistant BBA Notary Public

QUALIFICATIONS

•Adept Administrative Assistant skilled in managerial, and clerical functions, providing administrative systems support such as records management, document control, with experience with Microsoft Office Suite training, skills, and abilities.

•Enthusiastic and self-directed individual with integrity and the aptitude to multi-task and employ solid problem-solving abilities that consistently result in the development of effective processes necessary to realize major cost, schedule, and performance efficiencies and revenue gains.

•Impeccable communication (verbal & written) skills with ability to brief and instruct others in the preparation of and correspondence of staff act databases with sufficient knowledge of automated data processing procedures in supporting a suspense control data base system.

•Intimate working knowledge of Human Resources Management (HRM) principles, practices, and processes with proven analytical experience and extensive knowledge and application of HRM principles, concepts, regulations, and practices, along with extensive administration and management experience.

•Proven leadership/management experience with ability to plan, organize, and prioritize workloads and run effectively either independently or in teams, making progress on tasks while dealing with potential process and project ambiguity.

•Task-oriented with ability to prove a clear precedent for assignment success, defining goals, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of a project.

•Proven Project Management experience proving a clear precedent for assignment success, defining goals, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of project.

PROFESSIONAL EXPERIENCE

Workplace Experience Coordinator – Booz Allen Hamilton, Huntsville, AL

(Contract Position thru ObjectWin Staffing for Coldwell Banker Real Estate)

May 2023 – May 2024

Responsible for crafting a comfortable office atmosphere by providing excellent service by greeting and checking-in visitors, while supporting all employee-facing services Issues visitor passes and informs employees of visitor arrivals

Provides coordination and support for delivery of workplace services like Concierge, Reception, Switchboard, and Hoteling Workspace Management

Requests building and/or equipment services as needed and maintains care of workplace equipment and supply management utilizing Microsoft Office Suite programs including Outlook

Tracks employee security and emergency certifications to maintain compliance as defined for the property

Provides administrative support for Workplace Experience team as directed, including Expense Management, A/V Support, Meeting and Event Coordination, on and off-site and Conference Room Management

Completes procurement detail for the site, events and/or meetings ensuring all billings for purchased items and business services are invoiced and billed as required

Manages accuracy, production, quality, and retention of program materials, which includes while ensuring client and company materials comply brand guidelines using SharePoint administration and Microsoft Excel

Utilizes and maintains integrity of databases and other digital tools associated with service delivery requests

Attends Move Meetings and handles all coordination of internal office client moves

Responds to customer requests and complaints regarding Workplace Experience services

Nurturers and builds vendor relationships, as well as maintaining compliance of required documentation

Administers on-boarding and off-boarding processes, including new employee orientation, training, equipment, and software ordering

Package Handler - FedEx Ground, Huntsville, AL (Temporary position)

Nov 2022 – May 2023

Responsibilities include unloading, sorting, and organizing packages for delivery

Executive Administrative Assistant - AshaKiran, Inc, Huntsville, AL

May 2020 – Oct 2022

Administrative Support for the Executive Director of the organization which required the utmost in confidentiality and ability to make swift informed decisions for very top-level associates

Administrative Assistant skilled in administrative, managerial, and clerical functions, providing direct executive and operational administrative support in all facets of administration, while performing a variety of administrative and staff support duties

Coordinate and execute administrative workflows, streamlining daily operation task of the Executive Director’s office, to include creating, composing, editing, and distributing correspondence, forms, announcements, reports, and other departmental documents Analyzing staff action procedures for efficiency, effectiveness, and adherence to current doctrine.

Initiate and execute a variety of management services and administrative support services (i.e., coordinate meetings, direct, and receive visitors, answer phones, distribute mail, prepare documents, events planning, scheduling) essential to the direction and operation of the organization with an understanding of management principles, practices, methods, and techniques

Assistant to the Financial Officer with Audits, Accounts Payable / Receivable & Payroll

Develop and maintains staff action procedures in deciding responsible action office(s) and completion suspense(s) based upon existing workloads and time elements contributing to the interpretation and dissemination of administrative procedures and the improvement of administrative operations

Office Assistant - Leading Edge Real Estate Group, Huntsville, AL

May 2019 – April 2020

Provided support for the General Manager and the Broker of the company which are the two most senior level associates within the organization

Provide effective organization and time-management skills and abilities in establishing a clear precedent for assignment success; defining objectives, priorities, deadlines, expected results, and the recommended successive steps in planning and execution of numerous projects

Develop and prepare documents and briefings to support real estate operations, creating performance and process improvement across the organization

Initiate and execute a variety of management services and administrative support services Coordinate meetings, direct and receive visitors, answer phones, prepare documents and event events planning,

Office Administrator - Quick Courier & Logistics, Huntsville, AL

September 2018 – August 2019

Reported to and provided office administrative and Personal Assistance to the CEO of the company

Coordinate and execute administrative workflows, streamlining daily operation and administration tasks, to include creating, composing, editing, and distributing correspondence, forms, announcements, reports, and other departmental documents Analyzed staff action procedures for efficiency, effectiveness, and adherence to current doctrine

Edited, formatted, scanned, and performed quality control of various company documents Transferred data to multiple media sources to support project critical requirements Performed weekly backup procedures for all data on multiple servers executing quality assurance procedures/standards

Administer audit readiness practices, providing audit readiness direction, leadership, and guidance regarding key supporting documentation in performing audit reviews of requirements ensuring proper maintenance/storage of company Standard Operating Procedure (SOP) manuals

Executive Assistant - MobileHelp, LLC, Huntsville, AL (Contract Position) January 2018 – July 2018

Administrative and Personal Assistant to the VP of the Healthcare Division of the Company

Independently defined, directed, and lead highly challenging projects/programs displaying flexibility, adaptability, and decisiveness in analyzing, evaluating, integrating, and managing administrative plans, processes, and procedures

Serve as the focal point in the management of MobileHelp administrative operations, contributing significantly to the interpretation and dissemination of administrative procedures and the improvement of administrative operations

Prepare and present a regularity of business development planning briefings, reports, presentations, and analysis; providing recommendations to higher-level executives to assist in the formulation of decisions regarding long and short-range planning and execution

Oversee the development of comprehensive reports, purchase orders, inventory reconciliation reports, and other materials, validating documents with contracts and production control personnel utilizing purchase order processing skills, logistical data base development skills, extensive logistical research skills, PC and Microsoft Office Suite skills

ADDITIONAL EXPERIENCE

Panera Bread, Team Member/Trainer, Huntsville, AL June 2015 – August 2017

Line-X, Contracts Administrator Assistant, Huntsville, AL (Contract Position) March 2015 – August 2015

DynCorp, Executive Assistant, Huntsville, AL (Contract Position) October 2014 – March 2015

Grind-It Outdoor Services, Office Manager, Huntsville, AL January 2009 – May 2014

Bridge Street Towne Centre, Office Administrator, Huntsville, AL Feb 2007 – January 2009

VF Imagewear, Procurement Specialist, Nashville, TN September 2005 – February 2007

Ashley Furniture, Executive Assistant & Purchasing Agent, Huntsville, AL January 2003 – August 2005

Calysto Communications, Office Manager, Atlanta, GA January 2000 – December 2003

iXL Enterprises, Executive Assistant, Atlanta, GA January 1998 – December 1999

Epstein, Becker & Green, Office Assistant, Atlanta, GA January 1996 – December 1997

Kay Jewelers, Sales Administrative Assistant, Peachtree City, GA March 1994 – December 1995

Susan Owens Realty, Office Assistant, Huntsville, AL January 1990 – December 1993

EDUCATION

Faulkner University: Bachelor of Business (BBA),

Montgomery, AL; Huntsville Campus

Focus on Business Management

Georgia State University: Perimeter College, Associate of Applied Science (AAS)

Dunwoody Campus

Focus on Social Services

Huntsville High School: Diploma

Huntsville, AL

Focus on College Preparation

TECHNICAL ACUMEN

Microsoft Office: to include Outlook, Word, Excel, Access, SharePoint, Salesforce, and PowerPoint

Google Workspace: to include Gmail, Calendar, Meet, Docs, Sheets, and Slides

Adobe Acrobat Pro • QuickBooks • SAP • Timeslips, • Tabs3, • MLS • Dotloop • Yardi • CONCUR

Office Management

Organizational Guru

HR Administration

Facility Management

Multi-tasker

On/Off Boarding

Operations

Detail Oriented

Talent Requisition

Microsoft Office Suite

Dynamic / Flexible

Document / Policy Compliance

Correspondence

Confidentiality Adherence

Policy & Procedure Writing

File Management

Anticipates Needs

Employee Relations

Notary Public

Initiative Taker

Client / Customer Service

Executive Level Support

Research

Accounts P/R / SAP

Written Communication Skills

Data Management

Inventory / Budgeting

Verbal Communication Skills

Data Analyst

Purchasing /Procurement/ PO’s

Calendar Management

Leadership Skills

CONCUR Expensing

Meeting Coordination

Project Management Assistance

Relationship Building

Event Planning

Military/ Gov’t Admin Experience

Contract Negotiation

Travel Coordination

Diverse Industry Experience

Cross Departmental Skills

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