Human Resources Office Manager

MARIETTA SUAREZ

EXECUTIVE ASSISTANCE

Miami Gardens, FL 305-***-**** ad5v25@r.postjobfree.com PROFESSIONAL PROFILE

Skilled and dedicated office manager and executive assistant with more than 25 years of proven expertise in seamlessly coordinating, planning and enhancing daily operational and administrative functions. Proficient in managing human resources, conflict resolution, and onboarding processes. Recognized for providing comprehensive support to executive-level staff, excelling in scheduling meetings, coordinating travel and events, and overseeing critical tasks. Skilled in developing and optimizing administrative procedures to streamline operations, enhance accuracy, and achieve organizational goals. Possesses strong interpersonal skills and a demonstrated ability to effectively multitask diverse challenges and responsibilities. WORK EXPERIENCE

OFFICE MANAGER / EXECUTIVE ASSISTANT Tri-County Loaders Corp. Miami Lakes, FL 2019 - Present

• Managed accounts payable and receivable, processed payroll, and reconciled financial records

• Facilitated factoring process by coordinating with third-party financial institutions

• Responsible for human resources functions including recruiting, onboarding, and employee record management

• Oversaw daily administrative operations and provided support to executive team by managing calendars, scheduling appointments, and coordinating meetings

OFFICE MANAGER, HUMAN RESOURCES BUSINESS PARTNER SR Technics America Boca Raton, FL 2018 - 2019

• Managed HR activities including promotions, reclassifications, salary adjustments, recruitment, onboarding, terminations, and grievance processes

• Responsible for onboarding of new hires and conducted efficient exit processes for departing employees, ensuring compliance with company policies and regulations

• Oversaw payment of vendor invoices and provided support to maintain budgetary integrity and optimize cost efficiency

• Implemented effective organizational strategies to streamline day-to-day office operations, enhancing efficiency and productivity across all departments

• Cultivated strong relationships with vendors and service providers SENIOR ADMINISTRATIVE ASSISTANT

University of Miami, Faculty Affairs Miami, FL 2014-2017

• Responsible for onboarding process for all new faculty members at the Miller School of Medicine, ensuring a smooth transition into their roles and fostering a positive first impression

• Managed all entries and updates within the Workday ERP payroll system, maintaining accurate and up-to-date records to facilitate efficient payroll processing

• Performed employment verification, ensuring compliance with institutional and regulatory requirements

• Spearheaded a comprehensive faculty observership program from initiation to completion, coordinating with senior executives and providing support to participants throughout the program duration SENIOR HUMAN RESOURCES SPECIALIST Univ. of Miami, Human Resources Miami, FL 2012-2014

• Managed the onboarding and orientation process for all new employees and transfers, ensuring a smooth transition into their roles and fostering a positive introduction to the organization's culture and practices

• Conducted daily sessions to facilitate new hire paperwork completion and provide training for all ULearn module users, empowering staff with the necessary tools and knowledge to excel in their roles

• Prepared offer letters and other new hire documentation to accurately reflect employment terms and conditions, while adhering to company policies and legal regulations WORK EXPERIENCE CONTINUED

HUMAN RESOURCES MANAGER University of Miami, OB/GYN Miami, FL 2000-2012

• Managed the faculty, exempt and non-exempt hiring process for the Dept. of Obstetrics and Gynecology

• Responsible for all human resource activities, including but not limited to, on-call payments for faculty, bonus, exempt and non-exempt promotions, reclassifications, salary adjustments, new hires, rehires, layoffs, leaves, performance appraisals, terminations and other grievance processes

• Interfaced with division administrators regarding implementation and practice of University policy as well as making recommendations for reclassifications.

MANAGER

University of Miami, Compliance Miami, FL 1997 - 2000

• Oversaw the refund request processes for the Office of Compliance

• Analyzed and identified billing errors and patterns

• Responded to all incoming calls for the Office of Compliance Helpline

• Assisted the Director of Compliance with detailed reviews of physicians' billing and documentation practices

• Conducted continuous reviews of medical records across all clinical departments STAFF ASSOCIATE/FELLOWSHIP COORDINATOR University of Miami, OB/GYN Miami, FL 1995 – 1997

• Supervised support staff in the Gynecology Oncology Division

• Managed routine office activities, including patient scheduling, phone operations, expense vouchers, and requisitions

• Oversaw the HERS Program as the Chart Manager for enrolled patients

• Coordinated the Fellowship Program for the Gynecology Oncology fellowship SKILLS

Proficient in Microsoft Word, Outlook, PowerPoint, and Excel and Workday ERP payroll system

• Problem solving

• Project management

• Team building

• Attention to detail

• Time management

• Verbal communication

• Strategic planning

• Critical thinking

• Leadership

REFERENCES

Available upon request.

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