Administrative Assistant Property Management
Resume:
Sallie Mitchell
ad5usn@r.postjobfree.com
About me:
Property Associate and Administrative Assistant with 10+ years of experience consistently providing support to all levels of employees.
I have worked with all levels of personnel, including C-Level Executives, Property, Administrative, Engineering and Human Resources.
Ability to communicate in clearly and concisely in English (read/write/verbal/electronically) with all members of any Organization.
Adept at scheduling multiple meetings, preparing agendas and following up on action items.
Problem-solving: Possess strong quantitative problem-solving, prioritization and time-management skills.
Facility and Project facilitation and management.
Project Coordination/Management.
Extremely high work integrity, including high level of Confidentially and honesty.
October 2021- April 2024 - Jones Lang LaSalle (Jewish Community Federation) - Property Associate
•A/P including responsibility for $100k Property P-Card.
•A/R (rent posting) and tenant bill-backs
•Contracting (Quote-Final Execution)
•Facility and Project Management (contractors/vendors and janitorial team.
•PM APM Building Engineers and Tenants
•Liaison between tenants, Security and Property Management teams
•Researched and resolved lease/property/property owner/tenant inquiries
•Certificates of Insurance management (tenants/vendors/contractors)
•Created Work Order/Purchase Orders
•Security functions, supplied after-hours building access tenants/contractors/vendors
•Responded to and resolved Tenant issues/concerns
•Dispatched and followed-up on janitorial, engineering, security calls. (utilizing the Prism WO system).
•Manage building access card database (Kastle/Rise),
•Assist in maintaining building contacts, including 911 contacts. Including email “Building Blasts (via Prism and “All Team).
April 2017 – October 2021 - Able Engineering/Boston Properties 3 Embarcadero Center) Property/Administrative Assistant
Supported Property Management and Engineering in maintaining 3 Embarcadero Center (75+ tenants)
Accounting (Manage Building GL/Purchasing Cards/Purchase Orders/Tickler)
Administrative and project support to all levels of Engineers & Property Management Teams
Coordinate communications, tracked and followed-up on requests and identified...
Created & Managed Work Orders/Tenant Estimates through Work Order system
Updated, combined and submitted monthly Engineering/Property Management Reports
Managed and prioritized supervisor’s schedules using Outlook (Engineers/Vendors/Contractors/Property Management)
Created and processed expense reports
Coordinated recurring building/Engineering services throughout building
Organized & coordinated various building license renewals
Created protocols/procedures for Engineers/Contractors/Vendors
Created and managed Able Fleet Vehicle procedures
December 2016 — March 2017 - Aditi Professional Staffing —Contractor @ Oracle
Provided administrative support to Facility Manager/IT team/Receptionist
November 2015 — July 2016— Premier Staffing –Administrative Assistant (Contractor)
Administrative support at Property Management companies/Executive/Event Assistant/Receptionist
Sallie Mitchell
Resume (continued)
Page Two
August 2015 to November 2015-Magic Plumbing-Dispatcher
Scheduled and dispatched (plumbing) technicians to 911 estimate maintenance & service calls
Initiated set-up and maintenance of Dispatch Desk procedure manual
Dispatching
Revived/updated CRM database
Generated revenue by reaching out to leads provided from Home Advisor/Angie's List/Google
Retained customers by conducting after-service telephone customer services surveys
Generated purchase orders for vendors and invoices for customers
Processed Accounts Payable/Receivable
January 2009 — May 2013 Cournale & Company—Administrative/Property Assistant/Office Assistant/Receptionist
Provided Executive and Personal Assistant duties to Founder and CEO
Administrative/marketing/project management support
Proficient in Remanage & AppFolio Programs
Maintained Buildings Standard binder and Electronic Filing System
Accounts Payable Receivable
Dispatched and followed-up on janitorial/engineering security staff calls
Prepared and distributed tenant memos correspondence
Trained new employees on office procedures/practices protocols
HR/Payroll assistance to Office Manager
Requisitioning and purchasing
Prepared reports and business correspondence
Managed calendars. schedules and appointments
Managed key-control system
Computer Proficiencies
·Adobe Acrobat
·Apple
·Calendar/Word/Email/Excel
·Microsoft Outlook
·Microsoft Excel
·Microsoft Word
Property Management Programs
·Angus Anywhere (Dispatching/Work Orders & Billing)
·AppFolio (Property Management)
·Field Aware (Dispatching)
·Jones (COI Management)
·My Kastle (Building Security)
·ReManage (Property Management)
·Rise Buildings (Work Orders)
·Service Titan (Dispatching)
·Work Speed (Dispatching/Work Orders/Billing)
·Yardi (Property Management)
Accounting Software
US Bank On-Line
Nexus
QuickBooks
Payscan (Yardi)
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