Human Resource Finance Manager

Location:

KwaZulu-Natal, South Africa

Salary:

25000

Posted:

May 21, 2024

Contact this candidate

Resume:

CURRICULUM VITAE: NARESHNIE

MAHARAJ

NAME

Nareshnie Maharaj

CURRENT JOB TITLE

ADMIN MANAGER & BOOKKEEPER

PHONE – CELL

084*******

E-MAIL ADDRESS

**********@*****.***

PHYSICAL ADDRESS

** *****ow Road, Mountview, Pietermaritzburg, 3201 PERSONAL DETAILS

ID NUMBER

710**********

CURRENT SALARY / RATE

R 28000.00 CTC

BENEFITS

Travel allowance, Cellphone allowance, Provident Fund REQUIRED SALARY / RATE

negotiable

BENEFITS

Medical aid and Pension fund would be welcomed if available LOCATION

KZN Midlands and all areas in Durban

DATE OF BIRTH

1971/01/14

TITLE

GENDER

Female

EMPLOYMENT EQUITY

Indian

HIGHEST QUALIFICATION

Matric, National Diploma in Business Management and administration NATIONALITY

South African

CAREER DETAILS

REQUIRED POSITION

Finance/ Admin/ Human Resource/ Bookkeeper, Administrator, creditors, Debtors, office manager, Administrator, Payroll administrator POSITION TYPE

Negotiable

CAREER LEVEL

mid management

MAIN SKILLS

Bookkeeping- Expert

Pastel Accounting- Expert

QuickBooks- Experienced

Pastel Payroll- Experienced

Financial Management- Experienced

Cash Forecast- Expert

Compilation of Budgets & Budget Monitoring- Expert Human Resource Administration- Experienced

Credit control- Expert

Debtors control- Expert

Fundraising- Skilful

Tutoring of Financial Management- Expert

Policy Development- Skilful

Writing- Financial & Narrative- Experienced

Property Management- Experienced

Fresh Produce agent- Experienced

PA Duties- experienced

INTERESTS

Key work ethics and values are: innovation, effective delivery, impact, participation, sound working relationships, integrity, cost effectiveness, and principle-driven leadership and management

I also find great joy in capacitating others to learn and interpret financial functions, reports etc.

Capacity building staff or any relevant stake holders as needed and when requested.

I love learning from one another. I could never know enough. EDUCATION – SECONDARY SCHOOLING

YEAR MATRICULATED

1988

LAST SCHOOL ATTENDED

Pietermaritzburg Girls Secondary

SUBJECTS

English, Afrikaans, Maths, Accounting, Biology, Geography ACHIEVEMENTS

School Prefect, guidance counsellor, netball team, English & Afrikaans speech team

EDUCATION – TERTIARY

YEAR

1990

QUALIFICATION

Level 1- Institution to Banking

INSTITUTION

Rapid results college

SUBJECTS

Financial accounting, introduction to banking

YEAR

01/02/1995-31/03/1995

QUALIFICATION

Pastel Accounting

INSTITUTION

Pietermaritzburg Technical College

SUBJECTS

Company parameters,Cash book entries, Bank Reconcilations, Debtor/Supplier Invoices and Statements, Journals.Analysing Trial Balance,Income Statement & Balance Sheet, Year end processes

YEAR 01/01/200*-**-**-****

QUALIFICATION FINANCIAL MANAGEMENT FOR NON FINANCE MANAGERS INSTITUTION OXFORD UNIVERSITY & FAHAMU

SUBJECTS DRAWING BUDGETS, BUDGET MONITORING, CASHFLOW FORECASTS, INCOME STATEMENT, BALANCE SHEET, INTERNALCONTROLS

YEAR

01/02/2008- 15/08/2008

QUALIFICATION

Pastel Payroll

INSTITUTION

Sage Pastel

SUBJECTS

Payroll administration, Problem solving, Pastel Payroll level 1, level 2, Payroll tax

YEAR

01/05/2011 – 15/12/2012

QUALIFICATION

National Diploma- Business Management & Administration INSTITUTION

IIE Varsity College

SUBJECTS

Financial Management and Accounting

Human Resource Management

Communications and Administration

Sales and Marketing

COURSES ATTENDED

Certificates/Seminars/Internal Training

Year Duration Course Institution

2004 3 days Fundraising

2007

Tax Update BSP Seminars

2007 1 day Pastel payroll Cathlee Training

2009 1 day Managing workplace relations Alistair Mork Chadwick 2010 1 day IRP5 Submissions, Tax and Garnishee

orders with Payroll and SARS, Tax year

end workshop and Leave and Bonus

workshop

Pastel Training

2011 1 Day Labour Relations and Labour LAW SA Labour Guide EMPLOYMENT HISTORY

CURRENT

Period 01 July 2023 to date

Position

ADMIN MANAGER/ BOOKKEEPER

Company

COMFY FRESH (PTY)LTD

Responsibilities Bookkeeping:

- Bookkeeping on QuickBooks for Fresh Produce Agency and various other commodities- Recording of all transactions and accurate allocations done daily and balanced Monthly

- Bank Reconciliations for Fresh Produce Agency, other companies relating to properties and Directors personal accounts and credit cards.

- Raising Debtors invoices/statements on QuickBooks-monthly

- Balancing Age analysis for debtors so that this is updated weekly

- Raising Rent Invoices and disbursing for various properties

- Debtors and Creditors Management of various Properties- allocation of Rent received to various properties and payment of all Creditors - monthly

- Working out Commission payment and transferring and allocation of these funds on QuickBooks.

- Liaise with auditors for various audits on the different companies- annually and b-annually.

- Statutory submissions monthly – EMP 201& 501, VAT 201, CIPC,PPRA Human Resource:

- Compiling and processing monthly salaries on Pastel payroll for the Fresh Produce Agency and other companies.

- Monitor Employee attendance

- Maintain Employee Records

- Update/Amend & maintain accurate administration of necessary human resource systems & employee related info

- Excellent knowledge of BCEA and the Agricultural Sector.

- Assist with Disciplinary hearings- compile warnings etc

- Compiling new employee contracts & induction processes

- Handling all payroll & HR queries for staff

Admin Management

- Maintain company compliancy within the Legal Requirements

- Receive stock and enter into the Agency system

- Extract and Submit Daily Market Stats from the Market System.

- Record and balance daily sales onto the Market system (Freshmark)

- Invoice Buyers -daily and reconcile payments.

- Management of safe for Cash buyers – daily

- Stock balancing daily after sales

- Reconcile and balance Trust account daily to sales for the day.

- Create Sales Payments to Farmers within the prescribed period

- Produce Monthly Reconciliation for Trade for the month to Agricultural body.

- Maintenance & management for various properties -All transactions relating to Debtor and Creditors -including the handling of Claims as and when they arise.

- Management of Petty cash- monthly

- Managing directors daily diary and all PA related duties associated

- Email Management for Director- attend to relevant emails regarding all the different companies associated with the director.

- General Office Management when at the office, alternatively working remotely

CAREER HISTORY

Period 19 January 2021 to 30 June 2023

Position

BOOKKEEPER & HR ADMINISTRATOR

Company

NMR LONGHAULS (PTY) LTD

Responsibilities Bookkeeping:

- Bookkeeping functions up to trial balance monthly on Pastel Partner- capturing & processing cash books. Monthly Bank Recons,

- Statutory returns & submissions (PAYE, UIF, COIDA, VAT, EMP 501, application for letters of good standing, CIPC submissions

- Monitoring Debtors & Creditors- raising customer & supplier invoices as needed.

- Debtors- raising customer invoices on Pastel according to Rates per customer. Payments captured monthly on Bank statements. Reconcile and allocate payments in Debtors ledger. Age analysis monitoring and customer follow up done monthly.

- Creditors- Authorising Supplier Recons for payment. Capturing purchase orders for each procurement process to supplier. Monthly invoices captured as received by suppliers. Creditors listing updated monthly- checked and submitted for payment.

- Preparation of Reports (Income & expenses) tracking profit/loss made per project-monthly

Human Resource:

- Compiling and processing monthly salaries on Pastel payroll

- Collecting & verifying employee time sheets into an electronic system to collate data to process salaries monthly.

- Processing & Calculation on Monthly payroll (salaries, over time, meal allowances, night allowance and all deductions)

- Loading Monthly salaries for payment via a CSV file-uploaded to Bank

- Monitor Employee attendance

- Maintain Employee Records

- Update/Amend & maintain accurate administration of necessary human resource systems & employee related info

- Excellent knowledge of BCEA and Bargaining Councils.

- Calculate & Process monthly payments for Provident fund and for Bargaining Council

- Assist with Disciplinary hearings- compile warnings etc

- Compiling new employee contracts & induction processes

- Handling all payroll & HR queries for staff

- liaising and compiling correspondence to and from Bargaining Council

- Assisting with various Industrial Relation issues Other

- Completion of credit applications on behalf of the company (Customer & Supplier)

- Setting up EE meetings and preparation EE report for Department of Labour

- Compiling Quarterly stats report for Department of Labour

- Maintain company compliancy within the Legal Requirements Reason for Leaving Company had started to make plans to relocate to Gauteng however this did not materialise by the time I left.

Period 01 April 2020 to 15 January 2021

Position

FINANCE MANAGER AND SENIOR BOOKKEEPER- CONSULTANT BASIS Company

TASH FINANCE

Responsibilities - Provide monthly bookkeeping functions up to Balance sheet- Cash book entries and monthly bank recons.

- Reconcile ledger accounts and doing journal entries where necessary. Pastel Accounting software

- Prepare monthly Income statements extracted from the Trial balance

- Reconciliation of balance sheet accounts

- Entering Debtors onto the system thus creating accurate profiles for each debtor

- Invoicing of debtors monthly and weekly- run weekly and monthly normal batches and recurring batches. Monitoring and follow ups. Debt collections. Reconcile & allocated monies received in debtor’s ledger. Updated Schedule of outstanding monies and follow up with customers. Identify default customers list and keep management up to date.

- Letters of demand and hand over processes on a weekly and monthly basis.

- Creditors- payments according to contract regulation and reconciliations of these Invoices and Statements

- Development and monitoring of all HR strategies, systems and procedures across the company.

- Oversee and manage a Performance Appraisal system that drives performance

- Update and maintain employees’ details and benefits

- Assist Employees with UIF claim procedures

- Prepare monthly salaries for staff- Pastel Payroll

- Payment and reconciliations of all Statutory requirements ie UIF, PAYE, SDL, COIDA-

- Understanding and translating BCEA and Tax legislation and the Labour Relations Act.

- Assist with recruitment and selection processes in accordance with the company policies and procedures.

- Reconciliation and submission of VAT returns

- Prepare monthly Management financial reports- Income & Expenses statements, budget monitoring, Cash forecasts and monthly analysis – month to date and year to date.

- Petty cash management and reconciliations

Reason for leaving

HALF DAY EMPLOYMENT

Period 19 March 2007 to 20 March 2020

Position

SENIOR MANAGER: FINANCE & HR & ADMIN

Previous Company PMB AGENCY FOR CHRISTIAN SOCIAL AWARENESS Responsibilities Bookkeeping:

- Process cash books from Bank Statements

- Process accounts payable transactions which included authorization and checks of these payments

- Process invoices for payments to various debtors/creditors

- Processed on computerized bookkeeping (Pastel Accounting)

- Monthly Bank Recons for various Bank accounts

- Maintain & Monitor Fixed assets register

Financial:

- Compile Internal and external financial management reports/statements

(Financial Planning, Cash forecasts, Budget monitoring reports, Monthly cost reports) extracted from accounting software and compiled these reports in Microsoft (Excel & Word) to monitor Accounts payable, Accounts receivable, variances.

- Prepared organization for 2 audits per year

- Prepared Budgets and various financial reports for different stakeholders according to requirements.

- Banking and payments done electronic on Business banking

- Assist Leadership with Strategic management of organization’s resources, like fundraising initiatives

- Developed and managed a consultancy business unit which assisted with the sustainability of the organization. Developed business initiatives and marketing tools to generate income and attract clients to subscribe to the unit.

- Developed training material to train on Financial Management as requested by various Stakeholders.

Human Resource:

- Process and Manage all Payroll functions. Capture staff salaries & wages monthly on Pastel Payroll

- Personal Management- manage all Employee relations. Contracts, Performance management, Records, Recruitment processes (Job Adverts, Background checks) Employee exit processes, Leave management

-, Benefit administration,

- Represented the organization in Disciplinary/ grievance processes, CCMA processes

- Responsible for all Statutory Processes ( PAYE, UIF, VAT, COIDA, SDL, NPO compliance

- Developed organisation’s company policy in line with ( Labour law legislation, BCEA). Created various policies ( Gender, HIV, Health & Safety). Managed annual updates on policy.

- Assisted and compiled Employee wellness programs consistent with the organisation’s goals and mission.

Administration Management:

- Management receptionist- ensure the smooth running of the front office

(telephone answered in a professional manner, received visitors

- Managed and authorized all procurement of stationery and office supplies

- Building maintenance and repairs as the need arose Reason for Leaving Company shut down due to funding constraints Period 18 March 2002 to 15 March 2007

Previous Position

OFFICE/FINANCE MANAGER

Company Name Midlands Women’s Group

Responsibilities General admin, office management. This included repairs and building maintenance as needed.

Bookkeeping functions to trial balance done on Pastel Accounting. Cash book entries and monthly balanced Bank recons.

Payments of creditors on a monthly and weekly basis. Reconciliations of each creditor.

Personnel: HR, Salary administration & Management and payroll management Budget preparation and monthly Budget monitoring

Cash forecasting to look at variables monthly

Monthly management accounts in preparation for Board meetings Preparation of donor budgets and monthly reporting against these according to the projects.

Audit preparation on an annual basis

Reason for Leaving Company closed due to lack of funding Period 19 February 1996 to 15 March 2002

Previous Position

BOOKKEEPER

Company Name Ducatus Property Management

Responsibilities Creditors and Debtor clerk- Invoicing to several debtors in various properties on Pastel Accounting.

Rent collections. Monthly reconciliations and follow ups. Hand overs to attorneys were necessary.

Monitoring of Debtors age analysis

Monthly payments of all creditors and reconciliations to their statements and invoices,

Bookkeeper- Cash book entries and bank reconciliations for about 12 properties. Each property done separately on Pastel Accounting Salary administration – payments of wages on a weekly basis Banking of all cash collections daily

General admin- maintain all files and records for each property. Reception relief duties. Filing

Drawing up Lease agreements and management of various properties Reason for Leaving I was looking for a new challenge Period 09 October 1992 to 18 February 1996

Previous Position

CREDITORS/DEBTORS CLERK

Company Name Turners Transport

Responsibilities Debtors:

- Debt collection- assisted with debtors’ controller with age analysis. Phoned customers for outstanding amounts due to company. Matched Pod’s( Proof of delivery) to Customer invoices.

- Worked methodologically with Proof of deliveries daily to file in batched needed to send to customers.

Creditors:

- Payment of creditors- matched invoices and statements. Did monthly creditors reconciliations. Prepared Cheque and Cash requisitions for Accountant to make payments.

- Filing of all Vouchers in files monthly.

- Wage payments to drivers- weekly. Prepared Drivers clock cards and time sheets for weekly cash payments.

Reason for Leaving Company Liquidated

Period 08 May 1990- 31 March 1992

Previous Position

LOANS CLERK

Company Name Allied Bank

Responsibilities Data capturing of bond applications, new and further applications on a daily basis. Performed daily ITC checks on clients which informed the outcome of their applications. Reports were filed and copies sent to bond manager on a daily basis Relief teller in the bank. This included dealing with customers withdrawals and deposits if cash and cheques. Balancing of takings to the bank teller. Bond cancellations- captured on banking system. Computer reports filed and copies given to bond manager daily.

Filing of all new and further bond applications manually. Life insurance sales on Bonds. Contact each client to purchase life insurance on the sum insured. Made appointments and had face to face consultations. Captured and processed the insurance premiums on the bond applications. Reason for Leaving Bank amalgamated and we were offered deployment options. Due to travel difficulties, I could not accept being deployed to another province. Period 01 March 1989 to 30 November 1989

Previous Position

ADMIN CLERK

Company Name MA Oldfield’s Transport

Responsibilities Receptionist -manning the telephone and directing calls to appropriate extensions. Taking down accurate messages when necessary.

Filing of all orders and invoices made out to customers on a daily basis Typing of memos and brief correspondence when necessary Drivers’ daily hours were manually recorded for the Accountant to work out weekly wages.

Disbursement of weekly wages and signed records filed. Filing of drivers daily tachographs for office manager Any adhoc Admin duties that arose

Reason for Leaving Temporary position

Period 15 December 1988 to 01 March 1989

Previous Position

ADMIN CLERK AND SALESLADY

Company Name Richmond Wholesalers/ Harris Textiles Responsibilities Filing of customer invoices and statements Reconciliations of some small creditors

Invoicing to customers for transportation of goods. Customer liaison at the Textile shop. Selling of goods in the shop and recording each sale manually.

Balancing of the cash and credit card takings for each day to the cash register Banking of small amounts of cash received daily.

Recording minor petty cash receipts

Reason for Leaving Temp job to gain some experience after Matric ADDITIONAL INFORMATION

Career Objectives I also tutor part time for the Financial Management course for Nonfinancial managers. This is administered through the accreditation by Oxford University and this is managed by INDIBA- AFRICA.. It is my goal to continue to share my knowledge and experience to whomever needs this capacity building tool. I continue to provide financial direction and support as a treasurer for the Pmb Rates payers association and SIMUNYE SEWING PROJECT. This is done on a voluntary basis.

I am listed as a freelance financial manager and Bookkeeper on Jobvine and Kaba Solutions. My areas of expertise are Human Resource Management, Pastel Payroll and Pastel Accounting.

Interests Reading, counseling, playing sport, supporting victims of Gun violence. Supporting women and children that are currently in/ coming out of gender based violent homes (these are my passions)

Writing- short stories

REFERENCES

COMPANY NMR LONGHAULS (PTY)LTD

CONTACT PERSON MRS MANISHA RAMPERSADH

POSITION DIRECTOR

PHONE 082-***-****

EMAIL *******@***.**.**

COMPANY Tash Finance

Contact person Mr. S Naidoo

Position Director

Phone Number 083-****-***, 033-*******

Email *********@*****.***