Executive Assistant

Kristy Martin

Agoura Hills, CA 818-***-**** ad5uq9@r.postjobfree.com LinkedIn.com/in/kristymartin8/ Professional Summary

I am a highly organized and detail-oriented Executive Assistant with over five years of experience supporting executives in diverse industries, including investment banking, real estate, and interior design. With over twenty years of dedicated customer service experience, I excel in providing exceptional support to administration, co-workers, clients, and vendors. Being an expert in managing communications, coordinating projects, and handling budget management, I have a proven ability to enhance operational efficiency and build strong client relationships. As a US Air Force veteran, dedicated wife, and mother, I bring a unique blend of experiences, personality, and determination. I am eager to leverage my expertise to deliver outstanding service to you, your company, and your clients. Professional Experience

VP of Administration, Managing Member Nova Capital International LLC Investment Banking and Corporate Financial Advisory Firm, Remote January 2021 to January 2022

● As an Executive Assistant, I delivered exceptional organizational support, enabling executives to focus on strategic initiatives.

● Managed corporate communications, client and investor relations, and travel arrangements.

● Coordinated budget management, meeting schedules, document execution, and fee distributions.

● Resolved client, executive, and vendor inquiries, improving retention and cost savings. Administrative Assistant, Notary Ultimate Staffing (Assigned to Trical Construction) General Contractor, Marina Del Rey, CA

May 2018 to February 2019

● Provided comprehensive office administration and project management support.

● Assisted project managers with vendor research, procurement, and documentation.

● Created marketing materials and presentations; recorded and distributed meeting minutes.

● Maintained effective communication between managers, clients, and vendors. Executive Broker Assistant, Boardwalk Real Estate Real Estate Brokerage, Los Angeles, CA

October 2017 – January 2018

● Managed office operations, facilitated guest relations, and coordinated real estate transactions.

● Handled tenant payments, vacancies, and inquiries to ensure client satisfaction.

● Conducted property research and provided accurate information for informed decision-making. Executive Assistant to the Founder StudioBlu Inc. Interior Design Firm, Venice, CA

June 2017 to October 2017

● Provided administrative assistance, managed timesheets, and coordinated trade services.

● Developed PowerPoint presentations for design proposals and managed project budgets.

● Streamlined procurement processes and ensured timely delivery of goods and services through effective vendor communication.

Real Estate Agent Lighthouse Properties Real Estate Services Inc. Real Estate Brokerage, Venice, CA

June 2015 – June 2017

● Supported sellers throughout the sales process, ensuring client satisfaction.

● Conducted property research and market analysis; accompanied clients to property viewings.

● Developed marketing collateral to increase brand visibility. Skills

MS Office Suite • Google Workspace • Project Management • Budget and Expense Management • Calendar Management • Document Management • Administrative Assistance • Scheduling • Data Entry • SaaS Applications • CRM Software • Professional Phone Etiquette • Event Planning • Travel Coordination • Time Management • Multitasking • Tech Savvy • Research Skills • Confidentiality • Process Improvement • Financial Reporting • Writing and Editing • Adaptability • Detail Orientation • Problem-Solving • Conflict Resolution • Customer Service Excellence • Strong Communication Skills • Empathy and Interpersonal Skills Certifications and Licenses

● Transaction Coordinator Certificate - California Association of Realtors® Issued Feb 2024 - Expires Feb 2026

● Notary Public Commission - California Secretary of State Issued May 2018 - Expired May 2022

● Real Estate License - California Department of Real Estate Issued Jun 2015 - Expired May 2019

Volunteer

Cat Care Volunteer Agoura Hills Animal Shelter

September 2022 to Present

● Assess each cat's and potential adopter’s needs to determine the best placement options.

● Assist in the daily tasks of caring for cats, such as feeding, grooming, and maintaining their living areas.

● Provide support and information to potential adopters to ensure successful adoptions.

● Participate in community outreach and education efforts to promote responsible pet ownership. Military Service

Fire Fighter United States Air Force, Airman E-2, Mountain Home AFB, ID April 1996 to May 1997

● Honorably discharged veteran with a strong foundation in teamwork, loyalty, discipline, respect, perseverance, hard work, cleanliness, and order.

● Responded to aircraft and base emergencies, providing critical fire and rescue services.

● Trained on various aircraft for emergency preparedness, ensuring quick and effective response to potential threats.

● Gained extensive experience in emergency management, operational coordination, and safety protocols.

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