Project Coordinator Office Manager

Nicole K. Carrington

Phone: 347-***-****

Email: ad5tqx@r.postjobfree.com

www.linkedin.com/in/nicolekcarrington

Career Snapshot

Over 20 years of professional

administrative experience which

includes project administration and

coordination for professional service

firms.

MS Office “power user” with additional

proficiencies in finance and document

control database software.

Highly focused and adept in supporting

complex deadline driven projects; able

to identify goals and priorities and

resolve issues in initial stages.

Independent, but works well as a team

member; Moves team members,

project managers and other interested

parties to ensure project deadlines.

Computer Skills

MS Word, Excel, Outlook, PowerPoint, Visio,

ProjectWise, Concur, EDMS, QuickBooks,

Adobe Professional, Bluebeam, AutoCAD,

Constructware, Asite, PM Toolkit,

SharePoint, Procore

Certifications

10 Hour OSHA Certification

MTA NYC Transit Track Safety Certification

Mission Statement

To continue enhancing my skills by

striving to provide efficient, organized,

and professional administrative and

technical support to senior

management and project/program staff

in a fast paced professional services

environment.

Project Coordinator

Finance Sr. Administrator Office Manager Document Controls Key Specialties

Extensive Expense Processing

and currency converting

Calendar Management

Meeting/Event Facilitation

Domestic & International Travel

Coordination

Accounts Receivable/Payable

Training and Mentoring

Marketing Coordination

Project Related Invoicing

Customer Service

Project Coordinator,

December 2021 to Present

Project Coordinator,

July 2019 to January 2020

Project Coordinator,

May 2016 to June 2019

Project Coordinator,

May 2012 to February 2016

Project Administrator/Executive Assistant,

April 2004 to March 2012

Professional Experience

STELLAR SERVICES, INC.

(New York, NY)

ALTA VISTA SOLUTION, INC.

(New York, NY)

A. ESTEBAN & COMPANY, INC.,

(New York, NY)

PAGE COWLEY ARCHITECTS, INC.,

(New York, NY)

ARUP/YU & ASSOCIATES

(New York, NY)

Professional Skills

Project Coordination

Provided coordination to providing proactive administration with design submissions including construction/bid specifications, Construction Administration (RFI’s and submittals). Provide development and maintenance of project schedules including staff resourcing, Prepared Request for Proposal (RFP’s) documents for possible jobs.

Administrative Support

Communicate with external contacts to properly handle direction of business relations. Act as the liaison and maintain open lines of communication among senior staff, project managers and administrative personnel. Manage and coordinate MS Outlook calendars. Attend meetings and develop minutes/action notes and follow up. Organize domestic and international travel arrangements including processing of passports and visas with short turnaround. Coordinate preparation and timely dissemination of company reports and presentations for meetings facilitating the accurate and timely writing, editing, and preparation of final reports from draft to distribution. Provide training on administrative duties. Finance

Processed biweekly/monthly progress reports, and monthly expense reports for meetings correspondence and project related invoicing. Provided monthly generation of invoicing for various projects. Managed and coordinated petty cash for all employees for job related issues. Processed monthly expense reports reflecting supporting documents and allocating to project code budgets. Document Control

Managed project documents while also ensuring their accuracy, quality, and compliance in accordance with defined management systems and procedures. Reviewed documents to control deviations and followed up on their correction with our agreed protocols. Responsible for digital submission of project data via internal and external Electronic Data Management Systems (EDMS) Event & Meeting Coordination

Plan and coordinate meetings, luncheons, and develop presentations for related on site and off site meetings including telephone and videoconferences. Coordinate services for an event such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security. Arrange audio visual equipment. Organize registration of event participants. Direct administrative details such as financial operations. Education

Berkeley College – Business Administration Management Online – exp. 6/23

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