Executive Assistant Administrative
Resume:
NETFLIX, INC.
Executive Assistant, US Studio Partnerships + Canada, UCAN Series, Business & Legal Affairs Feb 2017- June 2023 Hollywood, CA
Primary duties: heavy calendar management for VP(s) and a minimum of 9 directors, answering phones, expenses, travel, offsite planning, gift orders in multiple locations (LA/NY/TOR/UK) Additional duties: space planning for UCAN Series BLA for 5 years, team website creation and management, lead EA for team new hire onboarding resource management, new hire (EA) training, spearheading internal mentorship program via Google Meet, coordinated with HR and facilities team for employee exits, team moral and holiday events, and provided interior design and installment of furniture and decor of executive offices (LA) Increased participation and individually programmed BLA Series Round 3 mentorship program (2022 -2023), in addition to acting as program administrator to Rounds 1 and 2 Onboarded 40 + BLA new hires in over four locations (LA/NY/LO/TOR) Created onboarding program to enhance new hire experience including in-depth coverage of GSuite, DocuSign, and internal resources (modified to Google Meet for non-LA based hires and during the pandemic) Organized 120+ person internal team offsite (outside of LA) in addition to local team events Coordinated signatures for above-the-line and below-the-line agreements Provided international and domestic travel coordination (flights, hotel, car service, expense reporting, check- in assistance, and Visa processing)
Reviewed, respond to, and tracked electronic inbox for global unsolicited submissions which aided in flagging potential threats to the business
Effectively planned internal events and team offsites, external presentations, and employee morale gatherings (International Women’s Day 2018) while spending under budget (supplies, set-up, vendors, and F&B)
NETFLIX via Peter Hunt Agency (Temp - contracted employee via agency) Executive Assistant
Majors Licensed TV, UCAN Original Series
October 2016 - January 2017 Beverly Hills, CA
Provided heavy calendar support
Submitted expenses for the executive team
Booked domestic flights, hotel, car service, and reservations for the executive team Answered multiple phone lines and connected teleconferences SBE ENTERTAINMENT GROUP
Administrative Assistant to CEO and Chief of Staff May 2016 - Aug. 2016 Los Angeles, CA
Coordinated daily lunch for CEO and catering for large executive meetings Interfaced with the Chairman, key leadership, and operation teams Answered incoming calls to the CEO and COS
Scheduled and confirmed meetings and e-mailed/updated daily schedule for the CEO Scheduled car services and commercial flights for C-level executive Assisted COS with a variety of administrative tasks (event invitations, shipping gifts, and responding to emails)
Submitted expense report for CEO’s corporate monthly charges Liaised with the CEO’s family and security
Provided administrative support outside of business hours/ On call 24/7 Annette Weber
linkedin.com/in/annetteweber
ad5t4o@r.postjobfree.com
Work Experience
Adobe DC Concur DocuSign
GSuite iOffice Microsoft Office
Workday
Software Skills
EDUCATION
FIDM Merchandise Marketing
Orange Cty + DTLA, CA
2008 - 2011
RIVERSIDE COMMUNITY COLLEGE
Riverside, CA
2004
ARUNASHI INC.
Personal and Executive Assistant to the President
Aug. 2015 - May 2016 Beverly Hills, CA
Scheduled, processed, and tracked incoming and outgoing high-value product shipments File management for business and personal accounts including bank deposits Processed accounts payables and maintained monthly spreadsheets Coordinated with the accountant for business and personal taxes Coordinated domestic and international shipments specifically repairs, trunk shows, and requests Scheduled personal reservations, appointments, and household services Executed local business and personal errands
Hired and trained additional staff
Collaborated with marketing to improve online presence PLAYBOY PLUS ENTERTAINMENT INC.
Office Manager and Executive Assistant to the President July 2012 - Dec. 2014 Burbank, CA
Executed administrative support for the President’s domestic meetings, including calendar management, conference room booking, ordering lunch, and catering for large meetings Gathered data and receipts to submit monthly executive expense report Approved order requests to monitor and lower spending on supplies for office and warehouse distribution facility
Serviced employee requests with regard to facility needs and maintenance issues Maintained office security access, building safety code standards, and the brand appearance for exterior and interior corporate signage for a 106,000-square-foot office and warehouse Facilitated building maintenance updates, assigned new hire work stations, liaised with third party vendors and served as sub-landlord for the subtenant Supervised, hired, and managed schedules for security personnel Established processes and procedures for Administrative Services & Facilities department to streamline approval and execution of policies for parking, visitors, vendors, and associates
Primary contact for subtenant requests and subtenant prospects with commercial agents Tracked monthly charges and maintained files of vendor agreements and statements Coordinated employee special events and holiday parties for a staff of over 200 employees Assisted Human Resources with new hires, access renewals, and terminations KAJAN MATHER AND BARISH, APC
Legal Secretary to Partner
Aug. 2011 - June 2012 Beverly Hills, CA
Supported office staff of six attorneys with general office administration including scheduling conference room meetings, event planning, and offsite file management Transcribed confidential correspondence (letters to high-profile clients and agencies) Worked with accountant and partner to analyze supply budget, reconcile expenditures, and finalize time slips and billable hours
BLUM COLLINS, LLP
Legal Assistant to Partner
June 2009 - August 2011 Downtown Los Angeles, CA Facilitated organization of file management system, maintained case files, trial exhibits, and depositions
Administered incoming calls, scheduled and confirmed meetings and depositions Processed and filed court documents in State and Federal cases in civil, bankruptcy, and appeals courts
Managed payments for client accounts and personal expenses for partner Work Experience
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