Administrative Assistant Executive
Resume:
Jenni Snyder
Kent, OH *****
***********@*****.***
Highly motivated, self-directed, certified admin and accounting professional focused on driving productivity by leveraging strong office management & accountant skills Authorized to work in the US for any employer
Work Experience
Seasonal Process Assistant
Amazon - Akron, OH
November 2023 to Present
Major duties include but are not limited to document completion, verification, problem identification and resolution; statistical, financial, and/or other record keeping; public contact including receiving and providing information and problem- solving; files maintenance and management; composition, calculation, and determination of accuracy in a fast pace fulfillment center Bookkeeper/Administrative Assistant
Davey kent (Temporary) - Kent, OH
July 2023 to August 2023
Organized Bookkeeper with years of experience in a high-pressure work environment. Maintain utmost accuracy processing and managing payroll, invoices, account transactions, and other financial records in Quickbooks. Equally effective working independently or on a team. Adjusted balance sheets and income statements, and regularly completed the company's accounting procedures to monthly due dates.
Assisted in bank reconciliation and managed employee payroll services for 12+ employees. Executive Assistant
HERNANDEZ CONSTRUCTION - Akron, OH
May 2022 to July 2023
• Adaptability, people skills & strong organization skills
• Resourceful
• Travel Arrangements
• Bookkeeping
• Handling calendar email/events,
• Set up meetings / Meeting Minutes
• Organizing reports and documents
• Answering phone calls
• Screening visitors
Office Assistant/Billing
S.A. Comunale Fire Protection - Barberton, OH
February 2021 to August 2021
• Create service billing sheets and send to branches multiple times a month.
• Coordinate with the Contract Department and the branches to obtain paperwork and resolve discrepancies.
• Review contracts/POs for each job to verify contract price.
• Set up jobs and Schedule of Values in lump sum billing in TCMS, as needed.
• Create, print, and post invoices in TCMS, All-Share and Textura.
• Scan billing packets and credit memos into Doc Manager and send to customer before billing deadline.
• Post pencil jobs by closing calendar deadline monthly for TCMS, Textura, GC Pay and Procore billings.
• Verify billing requirements and documents needed to submit pay request if information is missing from file.
• Invoice using TCMS AIA documents, state documents, costumer forms, and standard AIA documents, customize invoices as needed.
• Issue credits for Falcon tickets, and service and contract jobs.
• Daily link between Falcon & TCMS programs for billing service tickets.
• Request closeout information be sent by the Blue Print Room Associate as needed.
• Work with A/R Associates and customers to address customer issues, accounts, paperwork, etc. .
• Keep an updated log of customer emails and contact information in TCMS.
• Ensure accounts are balanced and all information is accurate and up to date.
• Research contact information and/or any other items as directed by the Controller.
• Responsible for sending out pay applications and all pencil copies of invoices to be billed.
• Prepare waivers, affidavits, and sworn statements.
• Provide material or job information to contractors as requested.
• Request supplier waivers to complete billing processes.
• Send waivers to customers.
• Verify final face amounts are accurate.
• Send retention letters as needed.
• Respond to a high volume of emails and/or inquiries regarding payment.
• Obtain missing paperwork from vendors.
• Enter customer invoices on customer websites.
Temporary Position (COVID-19)
Securitas Electronic Security - Green, OH
June 2019 to February 2020
• Order Entry; Providing training and support to internal field employees upon receiving request(s) from field and/or account leadership
• Creating, deleting, and editing engagements, bill categories, wage rates, and bill rates in system
• Reviewing data entries, investigating errors, and working with the field to make or have corrections made based on the assignment of responsibilities
• Updating PDF copies of invoices to include substantiated mark-ups
• Track and obtaining approvals
• Uploading invoices into authorized databases & cloud
• Tracking and confirming invoice payments and ensuring accuracy in applying payments to the correct engagements
• Generating billing adjustments, write-offs, approval submissions, and following up on process completions
• Reporting on quarterly cost-savings resulting from tiered billing rates Executive Assistant/ Office Manager
BackUp Power, Tallmadge - Tallmadge, OH
May 2018 to June 2019
• Owners “right-hand person” who enables them to advance company initiatives and goals. Filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions Some but not limited to;
• Excellent written and verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office, emails, cloud & everything in Quickbooks
• Interpersonal skills
RAW Buyer/H.R. Assistant
G&D (Giesecke & Devrient) - Twinsburg, OH
July 2015 to September 2017
•Create reports, plan, negotiate and purchase stock for manufacturing Travel 25%
•Focus on helping the HR manager & related tasks (Admin Duties, recruiting, hiring & training new employees.)
Executive Assistant/ /Office Manager
Evolution, Akron
May 2012 to May 2014
•Assist a high-level owner with correspondence, appointments, and administrative tasks.
•Trusted to handle confidential and sensitive issues across the business
•Prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
Education
Bachelor's degree in Business Management
South University-Savannah - Georgia
August 2012 to May 2016
Associate's degree
Skills
• Administrative experience
• QuickBooks
• Microsoft Office
• Microsoft Powerpoint
• Bookkeeping
• Accounting
• Data entry
• Human resources
• Bartending
• Personal Assistant Experience
• Office Management
• Accounts Payable
• Event Planning
• Accounts Receivable
• Microsoft Outlook
• Clerical Experience
• Management
• Adobe Acrobat
• Financial Report Writing
• General Ledger Accounting
• Microsoft Excel
• Payroll
• Accounting software
• QuickBooks
• Adobe Acrobat
• Personal assistant experience
• Google Suite
• Accounts payable
• Human resources
• Debits & credits
• Accounting
• Bookkeeping
• General ledger reconciliation
• General ledger accounting
• Accounts receivable
• Office management
• Clerical experience
• Microsoft Access
• SAP
• Financial report writing
• SharePoint
• Construction
• Account management
• Manufacturing
• Supervising experience
• Research
• Recruiting
• Bartending
• Executive administrative support
• Editing
• Document management
• Sales
• Windows
• Heavy lifting
• Events management
• Purchasing
• Hospitality
Certifications and Licenses
CPA
June 2018 to Present
Driver's License
August 2023 to August 2027
Certified Payroll Professional
Fundamental Payroll Certification
Certified Coding Specialist
Certified Apartment Manager
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