Program Assistant Criminal Justice
Resume:
Virginia A. Kent
Pasco, Washington 99301
Home: 509-***-****
Citizenship: United States
Federal Status Career, Program Assistant, GS-303-08-Step 8 OBJECTIVE: To obtain a challenging position within the Department of Energy by using my Associate Degree in General Studies with a concentration in Criminal Justice and 30 years of secretarial experience.
EDUCATION:
Associate Degree in General Studies
Concentration in Criminal Justice
Colorado Technical University, Colorado Springs, CO
G.P.A.: 3.75
Relevant Courses: English Composition I & II, Information and Technology Literacy, Literature, and Professional Communications
EMPLOYMENT HISTORY:
Information Providers Incorporated 8/1/2019 – 12/15/2020 I worked under my husband Dennis Kent, Kent LLC. as an insurance inspector. My duties were to take pictures of homes for different insurance companies that hired us to check for problems with the homes such as missing paint, roof issues, lack o f handrails on steps, open pools, and other issues that could cause problems for the homeowners. U.S. Department of Energy, Richland Operations Office 825 Jadwin Avenue 1/2012 to 12/31/2016
Richland, Washington 99352
Program Assistant 40 hours/week
Joe Franco, Assistant Manager for Mission Support. Mr. Franco may be contacted for a reference at 509-***-****,
In this assignment I am required to take information from a variety of sources and provide concise communication to members of my organization, prepare documents and revise priorities based on my analysis.
evaluate emerging issues and manage schedules for AMMS & Division Activities
manage personnel files and records for AMMS
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability;
as a timekeeper, provide administration of the ATTAPS system; and
track AMMS travel budget to ensure the department does not go over the budget allotted to them.
U.S. Department of Energy, Richland Operations Office 825 Jadwin Avenue 9/27/01 to 1/2012
Richland, Washington 99352
Program Assistant 40 hours/week
Gregory A. Jones, Assistant Manager for Administration. Mr. Jones may be contacted for a reference at 509-***-****
In this assignment I am required to take information from a variety of sources and provide concise communication to members of my organization, prepare documents and revise priorities based on my analysis.
coordinate input of information and compile AMA Weekly
evaluate emerging issues and manage schedules for AMA & Division Activities
manage personnel files and records for AMA
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability; and
as a timekeeper, provide administration of the Employee Time and Attendance (ETA) System for the AMA staff.
Also, I have taken on the responsibility of being the RL Conference Manager Coordinator. It was my job to ensure that all conference paperwork is in correct order, that dollar amount totals are correct, and that the conference had been approved by the staff members manager. I have taken on the responsibility as the Combined Federal Campaign Coordinator and I am involved in helping with the setting up and the taking of notes at the Tri-Cities Finance Board. I have also help with the 2015 Celebration. I am currently taking online classes to become get an Associate Degree in Paralegal.
U.S. Department of Energy, Richland Operations Office 825 Jadwin Avenue 01/02/01 to 9/27/01
Richland, Washington 88352
Administrative Support Assistant 40 hours/week
Jean F. Schwier, Chief Financial Officer, Office of Financial Services. Ms. Schwier may be contacted on 803-***-****
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability;
as a timekeeper, provide administration of the Employee Time and Attendance (ETA) System for the AMA staff; and
track AMA travel budget to ensure the department does not go over the budget allotted to them.
U.S. Department of Energy, Richland Operations Office 200E Area 2/13/00 to 01/02/01
Richland, Washington 99352
Administrative Support Assistant 40 hours/week
Phillip G. Loscoe, Director Office of Spent Nuclear Fuels Project. Mr. Loscoe may be contacted for a reference at 509-***-****.
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability;
maintain the Office of Spent Nuclear Fuels Project (SFO) files according to RIDS;
as a timekeeper, provide administration of the Employee Time and Attendance (ETA) System for SFO;
track SFO and WMD supply budget ensuring that both divisions stay within the budget allotted to them; and
track SFO travel budgets to ensure SFO does not go over the budget allotted to them. U.S. Department of Energy, Richland Operations Office 200E Area 09/27/98 to 10/13/00
Richland, Washington 99352
Secretary, GS-318-06-Step 2 40 hours/week
Helen E. Bilson, Assistant Manager for Environmental Restoration and Waste Management, supervisor. Ms. Bilson may be contacted for a reference at 509-***-****.
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability;
maintain the Waste Management Division files according to RIDS;
as a timekeeper, provide administration of the ETA for WMD and prior to the reorganizations AMWs’;
assisted the Program Assistant (PA) with PA duties, including notification of safety and health issues and walkthroughs;
notify PA of supplies needed for the WMD; and
served as the backup Building Administrator up until the new reorganization when I became the lead Building Administrator.
As Building Administrator, I do walkthroughs of the building ensuring there are no safety hazards, checking fire extinguishers, checking First Aid Kits, making sure all lighting is functioning properly, and doing outside cold weather inspections. Informatics Corporation
1933 Jadwin, Suite 200 10/27/97 to 9/27/98
Richland, Washington 99352
Secretary 40 hours/week
Patricia H. Turner, Project Manager. Ms. Turner is not available for contact.
coordinate and prioritize my workload, as necessary;
draft, edit, and proofread correspondence and internal forms for accuracy and content;
read correspondence, log commitments into Action Tracking System, and follow-up with staff members to ensure commitments are being met;
manage staff travel arrangements, including preparation of travel authorization and travel vouchers;
provide customer and internal telephone screening and distribution, maintaining a professional awareness for sensitive issues;
manage staff member’s meeting schedules based on priority and staff availability;
maintain the Waste Management Division files according to RIDS;
as a timekeeper, provide administration of the ETA for AMW;
assisted the Program Assistant (PA) with PA duties, including notification of safety and health issues and walkthroughs; and
notify PA of supplies needed for the WMD;
I was also, the primary backup for the AMW Program Assistant providing phone, and mail services for the Assistant Manager and his four senior staff members. Espresso by Gorilla Grams
3012 North Rd. 68 11/16/95 to 10/26/97
Pasco, Washington 99301
Partner 80 hours/week
Successfully managed the business known as Espresso by Gorilla Grams. Part of running the business was ordering supplies, preparing of Espresso, training of part-time staff, verifying and transmitting paperwork to State agencies correctly. Also, balancing out monthly expenditures at the end of each month to ensure all debits and credits were entered unto the log accurately.
Pacific Northwest National Laboratory
P.O. Box 999 12/09/90 to 05/17/95
Battelle Blvd.
Richland, Washington 99352 40 hours per week
Administrative Secretary
Harold T. Tilden, Manager, Environmental Compliance, Supervisor. Mr. Tilden may be contacted for a reference at 509-***-****.
processed correspondence to the U.S. Department of Energy for the National Environmental Protection Act Compliance Group;
acted as the primary point-of-contact for the Manager of Environmental Compliance;
maintained electronic calendar, reviewed and prioritized all correspondence requiring Managers concurrence;
made travel arrangements, prepared travel authorizations;
was in charge of tracking the section budget and expenses using Excel; and
substituted for the Department Secretary (Level 5) for the Laboratory Safety Department
(135 staff members) from April to July 1993.
Pacific Northwest National Laboratory
P.O. Box 999 12/09/90 to 05/17/95
Battelle Blvd.
Richland, Washington 99352 40 hours per week
Clerk
David P. Higby, Manager, Radiation Protection, Supervisor. Mr. Higby may be contacted for a reference on 509-***-****.
acted as primary backup for lead secretary during vacation, leave or illness;
used clerical skills: typing, updating, and voiding Radiation Work Permits; and
was in charge of scheduling overtime for the Radiation Protection Technologist (RPT) Training Courses: Have received training in Microsoft Office ’97 products, Word, Outlook, Excel. I am proficient in the use of HLAN software such as Hanford Pager, Hanford Site Forms, Hanford Information, Hanford PopFon, Soft Reporting, P-Card Solution (for balancing cellular telephone billings), as well as the following DOE, RL, specific software: RMIS (Records Management Information System), DCTS (DOE Concurrence Tracking System), ETA (for payroll entry), and Travel Manager 7.0 (for travel authorizations and vouchers. ADDITIONAL TRAINING
Managerial Grid St. Paul, MN 1980 24 hrs
Basic Supervisory Management Joint Center 11/82 8 hrs Grammar 1000: Punctuation WSU 05/92 8 hrs
Editing Your Own or Anothers
Writing WSU 7/92 8 hrs
Manager and Secretary: Partnership WSU 11/93 8 hrs Stress Management for Office
Support Personnel WSU 12/93 8 hrs
Grammar 2000: Spelling WSU 06/93 8 hrs
Environmental Laws & Regulations QTRC 12/93 16 hrs Basic Hazardous Waste Rules
and Regulations WSU 01/94 16 hrs
RCRA Regulations GI 04/94 8 hrs
Fundamentals of Washington State
Environmental Laws GI 06/94 8 hrs
Air Toxics AWM 03/95 16 hrs
Administrative Assistant Conference Skillpath 09/99 9 hrs Excel 97, Intermediate Protrain 09/99 9 hrs
Access 2000 – Beginning Protrain 02/01 9 hrs
Access 2000 – Intermediate Protrain 02/01 9 hrs
Leadership Development
for Women Skillpath 8/01 18 hrs
The Indispensable Assistant Skillpath 8/01 9 hrs
Handling Conflict with Tact
and Finesse Skillpath 2/02 9 hrs
Powerful Communication Skills Skillpath 4/02 9 hrs Time Management Skillpath 10/02 9 hrs
The Basics of HR Law Rockhurst 9/04 9 hrs
Leadership and Supervisory
Skills for Women Rockhurst 08/05 9 hrs
Powerful Communication Skills Rockhurst 06/06 9 hrs Human Resources and
The Law Rockhurst 6/06 9 hrs
Residential Professional
Development Seminar USDA 6/06 27 hrs
Associate Degree in General Studies Colorado Technical 8/09-11/12 90 credits 3.77 GPA Institute
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