Executive Assistant Data Entry
Resume:
JULIE THOMAS
ad5rs1@r.postjobfree.com
Highly motivated and organized, seeking a position as an Executive Assistant (Personal &/or Office) . Skilled and qualified in all aspects of day-today office procedures and operations. Extremely detailed and results oriented with great time management in all aspects of business.
OCTOBER 2019 –APRIL 2024
EXECUTIVE ASSISTANT, J.V. THOMAS, LLC (INDEPENDENT CONTRACTOR)
Responsibilities included typing emails, filing, answering calls, cold calling prospects, completing forms in Word and marketing reports, scheduling meetings, supply inventory management, daily data entry, accounts payable and receivable, creating invoices, assisting with social media advertising, coordinating travel arrangements, processing daily mail, generating correspondence as necessary, coordinating marketing events, manage daily personnel calendars and schedules and completing daily newsletters. Personal Assistant to parents doing duties as picking up children from school, monitoring them and making them food for them; taking them to their activities, shopping for the family, folding laundry, collecting mail and dispatching to various members, playing with toddlers, feeding them, and recommending parents to children related events. Worked with multiple organizations.
SEPTEMBER 2018 – OCTOBER 2019
SUBSTITUTE SECRETARY, ABC Unified School District
One of two office secretaries. Answered phones, relaying information to appropriate individuals or departments. Responded to and dealt with student daily needs. Did some payroll, organized mail, conducted equipment inventories. Assisted Substitute Teachers with their appropriate daily assigned classrooms. Organized desks, room keys and their necessary equipment. Kept the office running smoothly.
AUGUST 2017 – FEBRUARY 2018
ADMINISTRATIVE ASSISTANT, Expert Carpet Care
Responsible for answering telephones and scheduling and coordinating cleaning appointments and completing the necessary forms. Completed invoices and sales. Conducted Data Entry recording appropriate information. Responsible for all of the Marketing. Called older clients to schedule appointments. Achieved the highest sales ever conducted throughout the lifetime of the business generating over $17,000. Always took initiative and kept the entire office organized. Worked with the team to keep the business running in a successful manner.
1983 – JUNE 2023
REAL ESTATE ASSISTANT
Assisted seven real estate agents with administrative tasks, Sky Slope, MLS Entries, Constant Contact, mailings, Open Houses, and daily lead generation and correspondence. Non-licensed, but assisted in all necessary real estate, including listings and closings. Handled sensitive client information. Worked closely with the team in all aspects of real estate procedures.
NOVEMBER 2015 – APRIL 2016
FRONT OFFICE MEDICAL ASSISTANT, SeniorServ
Responsibilities included typing, filing, answering calls, data input and general daily office work.
1996 – 2001
INDEPENDENT BUSINESS OWNER, AMWAY
Successfully managed and sold all Amway products.
2015
MA CERTIFICATE, NOCCD, (North Orange County Community College District)
1991
BA, SOCIAL WORK, Cal State Long Beach
1989
AA, LIBERAL ARTS, Long Beach City College
SPECIAL SKILLS
• Microsoft Office (Word, Access, PowerPoint, Excel)
• Destiny, Aeries, Aesop, Medi-Soft, OneNote, QuickBooks, Adobe, Outlook, Acrobat, Lion Desk, CAR, CRMLS
• MLS, Sky Slope, Constant Contact
• Accounts Receivable and Payable Software
• Organizing Business Operations
• Type 54 wpm
• Knowledgeable in HIPAA compliances
• WIX (Web Site Building)
• Excellent Time Management
• Editing Documents
• Data Entry Specialist
• Helper Software, Medical Billing
• Remote Office Established, (LLC)
Excellent verbal communication skills including proper telephone etiquette, effective written communication and business etiquette. Schedule meetings and coordination of events. Very innovative efficient, task oriented, organized, detail oriented and self-motivated. Work well with others and also independently in a remote setting. Involved in community betterment. Volunteer at local organizations. Currently learning Spanish
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