Adminstrative Assistant, Office Manager, Project Manager
Resume:
Katy, Texas *****
Phone 281-***-****
LORI LICCIARDI ad5qzn@r.postjobfree.com
Summary
I am seeking a career in office administration to utilize personal and technical skills. I am capable of efficiently coordinating multiple tasks and responsibilities suitable for any working environment.
Professional Skills
Administrative Assistant abilities – Word, Excel, Outlook, Power-Point, Publisher; composing documents, verbal and digital communications; Windows software platforms: Windows 7, 8, 10 for PC systems, various software programs with ability to learn new systems quickly
Data Entry – Type 65wpm, Ten key abilities
Multi-tasking and prioritizing
Supervisory and Management Skills
HR Support
Recruiting
Professional Experience
True Sign Experts Waller, Texas 02/26/2024 – Present
Permits Administrative Assistant/Project Manager
Submit Permit applications with appropriate entity/organization and follow up on status
Oversee projects from start to finish
Order needed materials for projects
Communicate with vendors, customers and General Contractors
Assist with installations as needed
Orizon/Spitzer Industries Brookshire, Texas 05/2022 – 01/2024
Shipping Clerk
Prepare all shipping documents and paperwork for outbound shipments
Prepare and update spreadsheets and files for tracking purposes
Communicate with vendors
Collaborate and communicate with team members and management
Correct issues on shipping packets to account for overages and/or shortages
Schedule shipments and assist with logistics
Request shop supply purchases using eReq software
Utilize STS systems
Print and review multiple reports
Assist with Receiving, as needed, to include duties listed in below description
● Ameri-tech Staffing Houston, Texas 07/2021 – 05/2022
Recruiter – Industrial and Office positions
Research job criteria, prepare job ads and post to job boards
Review received resumes from job boards and emails for potential candidates
Screen potential candidates via phone calls
Schedule in-person interviews for potential candidates with recruiter
Determine if candidate is a good fit for client and submit information to Account Manager
Contact candidate if an interview with client is scheduled to provide time, date, location and contact person
Build “inventory” of candidates for potential openings
Review background checks to determine if candidate will pass client requirements
Place candidates in jobs; maintain communication with new employees and employment status
Keep spreadsheets of placed candidates, complete weekly records of calls, submittals, and placements
Follow company policies in researching, screening, and placing potential candidates on continuous basis to benefit all in process.
● Orizon/Spitzer Industries Brookshire, Texas 04/2018 – 07/2021
Receiving Clerk
Copy, scan and file Purchase Orders, Material Test Reports
Research and contact Vendors regarding Purchase Order issues
Enter and receive Purchase Orders into SAGE Mas system; print and prepare for Accounting
Prepare spreadsheets and forms in Excel; Create new forms, documents; create Bill of Ladings
Request shop supply purchases through eRequestor
Document Control
Enter Shipping log information into various forms and spreadsheets
Schedule incoming shipments with drivers for multiple vendors
Communicate with Project Coordinators, Project Managers and clients on project status
Increased receiving productivity from 37% to 96.7%
● Aerotek – Contract: Cimarron Energy Katy, Texas 01/2018 – 03/2018
Administrative Assistant
Run time and labor reports on SyteLine; enter corrections as needed
Track attendance for all contractors and hourly employees; maintaining point system
Scan Purchase Orders, Material Test Reports in digital files; file in hard copy systems
Assist with new hire training, issuing ID badges
Meet with Crew Leads/Supervisors for hiring needs and any information regarding crew members
Meet with HR/Payroll Administrator to ensure time reports are entered and sent to agencies
Receptionist duties to include greeting visitors, answering phones
Coordinate with Recruiting agencies as needed
●Aerotek - Contract: SABIC Houston, Texas 03/2017 – 01/2018
Administrative Assistant
Education Programs; Extensive Excel spreadsheet work; creating and formatting documents
Proficient with use of SharePoint, Naviance, ECM, Word and Outlook; SAP for Aetna billing
Prepare, maintain student files and prepare admissions packets for universities
Ongoing research of Universities; Communication with University Coordinators
●Fairfield Nodal Sugar Land, Texas 2016 – 2016
Administrative Support/Receptionist (Temp Assignment)
Fill in as backup to Receptionist; answer multi-line phone, greet visitors, issue temporary ID badges; Manage meeting calendars; confirm conference rooms, times and dates
Prepare expense reports in Excel; Create documents in Microsoft Word, Publisher
Assist with Health and Wellness preparation and activities
●Sam’s Club #6867 Richmond, Texas 2014 –2016
Bakery/Café Supervisor
Responsible for running two departments – Bakery and Café
●Thrive Community Church Katy, Texas 2013 –2014
Administrative Assistant
Create checklists, documents and spreadsheets; generate reports of visitors; maintain weekly stats
Import and export group lists for various email programs and clients, prepare weekly mail-outs
Data entry in company data base
●American Institute for Christian Education (AIFCE) Katy, Texas 2010 – 2012
Registrar/Office Administrator
Enroll students interested in higher education, focusing on Christian studies
Maintain all student records and files; communicate with all students when necessary
Maintain grade reports for each student and determine graduation ability for each student
Planned Commencement activities, and prepared information for honors and distinction lists.
Create, prepare, print and send official transcripts
●Westpark Communications Houston, Texas 2009 –2010
Lead Agent/Supervisor
Complete knowledge of client services, including new enrollments, billing, accepting bill payments for client
Answer inbound calls, respond to customer requests, questions, products, account information; Analyze and rectify customer concerns using established procedures
Lead team of 25 – 30 agents for specific client, as well as assist agents in learning the account, resolving customer issues, monitoring agents and discussing areas of improvement
Proficient use of Pinnacle software, telephony systems and data entry
●United States Army 1989 –1993
Intelligence Analyst
Basic Training at Ft. Jackson, SC, AIT at Ft. Huachuca, AZ.
Duty Stations: Ft. Carson, CO, Camp Red Cloud, Korea. Training periods: Ft. Hood, TX, Munich, Germany
Primarily skilled in research, preparing reports, briefing Chain of Command including Generals
Worked in G2 (headquarters for Intelligence Office)
Proficient in map reading, plotting maps, identifying aircraft and ground vehicles
Knowledgeable in military operations and procedures
Maintained TS/SBI security clearance
Contact this candidate