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Adminstrative Assistant, Office Manager, Project Manager

Katy, TX, 77494
May 16, 2024

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**** ********* ***** **.

Katy, Texas *****

Phone 281-***-****



I am seeking a career in office administration to utilize personal and technical skills. I am capable of efficiently coordinating multiple tasks and responsibilities suitable for any working environment.

Professional Skills

Administrative Assistant abilities – Word, Excel, Outlook, Power-Point, Publisher; composing documents, verbal and digital communications; Windows software platforms: Windows 7, 8, 10 for PC systems, various software programs with ability to learn new systems quickly

Data Entry – Type 65wpm, Ten key abilities

Multi-tasking and prioritizing

Supervisory and Management Skills

HR Support


Professional Experience

True Sign Experts Waller, Texas 02/26/2024 – Present

Permits Administrative Assistant/Project Manager

Submit Permit applications with appropriate entity/organization and follow up on status

Oversee projects from start to finish

Order needed materials for projects

Communicate with vendors, customers and General Contractors

Assist with installations as needed

Orizon/Spitzer Industries Brookshire, Texas 05/2022 – 01/2024

Shipping Clerk

Prepare all shipping documents and paperwork for outbound shipments

Prepare and update spreadsheets and files for tracking purposes

Communicate with vendors

Collaborate and communicate with team members and management

Correct issues on shipping packets to account for overages and/or shortages

Schedule shipments and assist with logistics

Request shop supply purchases using eReq software

Utilize STS systems

Print and review multiple reports

Assist with Receiving, as needed, to include duties listed in below description

● Ameri-tech Staffing Houston, Texas 07/2021 – 05/2022

Recruiter – Industrial and Office positions

Research job criteria, prepare job ads and post to job boards

Review received resumes from job boards and emails for potential candidates

Screen potential candidates via phone calls

Schedule in-person interviews for potential candidates with recruiter

Determine if candidate is a good fit for client and submit information to Account Manager

Contact candidate if an interview with client is scheduled to provide time, date, location and contact person

Build “inventory” of candidates for potential openings

Review background checks to determine if candidate will pass client requirements

Place candidates in jobs; maintain communication with new employees and employment status

Keep spreadsheets of placed candidates, complete weekly records of calls, submittals, and placements

Follow company policies in researching, screening, and placing potential candidates on continuous basis to benefit all in process.

● Orizon/Spitzer Industries Brookshire, Texas 04/2018 – 07/2021

Receiving Clerk

Copy, scan and file Purchase Orders, Material Test Reports

Research and contact Vendors regarding Purchase Order issues

Enter and receive Purchase Orders into SAGE Mas system; print and prepare for Accounting

Prepare spreadsheets and forms in Excel; Create new forms, documents; create Bill of Ladings

Request shop supply purchases through eRequestor

Document Control

Enter Shipping log information into various forms and spreadsheets

Schedule incoming shipments with drivers for multiple vendors

Communicate with Project Coordinators, Project Managers and clients on project status

Increased receiving productivity from 37% to 96.7%

● Aerotek – Contract: Cimarron Energy Katy, Texas 01/2018 – 03/2018

Administrative Assistant

Run time and labor reports on SyteLine; enter corrections as needed

Track attendance for all contractors and hourly employees; maintaining point system

Scan Purchase Orders, Material Test Reports in digital files; file in hard copy systems

Assist with new hire training, issuing ID badges

Meet with Crew Leads/Supervisors for hiring needs and any information regarding crew members

Meet with HR/Payroll Administrator to ensure time reports are entered and sent to agencies

Receptionist duties to include greeting visitors, answering phones

Coordinate with Recruiting agencies as needed

●Aerotek - Contract: SABIC Houston, Texas 03/2017 – 01/2018

Administrative Assistant

Education Programs; Extensive Excel spreadsheet work; creating and formatting documents

Proficient with use of SharePoint, Naviance, ECM, Word and Outlook; SAP for Aetna billing

Prepare, maintain student files and prepare admissions packets for universities

Ongoing research of Universities; Communication with University Coordinators

●Fairfield Nodal Sugar Land, Texas 2016 – 2016

Administrative Support/Receptionist (Temp Assignment)

Fill in as backup to Receptionist; answer multi-line phone, greet visitors, issue temporary ID badges; Manage meeting calendars; confirm conference rooms, times and dates

Prepare expense reports in Excel; Create documents in Microsoft Word, Publisher

Assist with Health and Wellness preparation and activities

●Sam’s Club #6867 Richmond, Texas 2014 –2016

Bakery/Café Supervisor

Responsible for running two departments – Bakery and Café

●Thrive Community Church Katy, Texas 2013 –2014

Administrative Assistant

Create checklists, documents and spreadsheets; generate reports of visitors; maintain weekly stats

Import and export group lists for various email programs and clients, prepare weekly mail-outs

Data entry in company data base

●American Institute for Christian Education (AIFCE) Katy, Texas 2010 – 2012

Registrar/Office Administrator

Enroll students interested in higher education, focusing on Christian studies

Maintain all student records and files; communicate with all students when necessary

Maintain grade reports for each student and determine graduation ability for each student

Planned Commencement activities, and prepared information for honors and distinction lists.

Create, prepare, print and send official transcripts

●Westpark Communications Houston, Texas 2009 –2010

Lead Agent/Supervisor

Complete knowledge of client services, including new enrollments, billing, accepting bill payments for client

Answer inbound calls, respond to customer requests, questions, products, account information; Analyze and rectify customer concerns using established procedures

Lead team of 25 – 30 agents for specific client, as well as assist agents in learning the account, resolving customer issues, monitoring agents and discussing areas of improvement

Proficient use of Pinnacle software, telephony systems and data entry

●United States Army 1989 –1993

Intelligence Analyst

Basic Training at Ft. Jackson, SC, AIT at Ft. Huachuca, AZ.

Duty Stations: Ft. Carson, CO, Camp Red Cloud, Korea. Training periods: Ft. Hood, TX, Munich, Germany

Primarily skilled in research, preparing reports, briefing Chain of Command including Generals

Worked in G2 (headquarters for Intelligence Office)

Proficient in map reading, plotting maps, identifying aircraft and ground vehicles

Knowledgeable in military operations and procedures

Maintained TS/SBI security clearance

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