Executive Assistant Administration

CURRICULUM VITAE

Pooja Pandey

USA: *** Park Pl, Apt 5e, Fort Lee, New Jersey, 07024

Phone – +1-332-***-****; E-mail: ad5pza@r.postjobfree.com Overview

I am an Executive Assistant & Administration Assistant since 20 + years, having experience both nationally and internationally, in Hospitality (Grand Hyatt Mumbai & Le Royal Meridian Mumbai/India) and Multinational Firms. Having worked as an Exe Assistant to the Top Management (CEO, M.D) I have an eye for details, understand the need of confidentiality for the position reporting to higher management and am perfectly capable of taking crucial decisions at the need of the hour with common sense and presence of mind. I am Capable of multitasking and have closely worked with H.R & Sales as well, in the past.

Overall, I am a person who can, by my integrity, hard work & dedication make a difference to the organization and can assure that will prove to be an asset to the Company. I am well-travelled therefore can mingle and co-exist with different ethnicities and nationalities and I understand the need to be open minded and accept change and be dynamic in approach while dealing with crucial issues.

Objective

Being an ambitious person my objective in life is constant growth. I would like to grow life long and am a firm believer that the hunger for more should never subside in a person. Work Experience in USA

Citadel – USA- New York November 23 till date Executive Assistant Forrest Solutions

Key Deliverable

Handling the client’s requirements.

Calendar Management, scheduling meetings, upkeeping the meeting rooms, minutes of meetings. Creating IT Tickets for access badges for new hires and contractors. Registering the Visitors with QR code for their access into the premises and floors. Liaising and assisting staff in relocation.

Handling the concierge, attending to calls.

Handling electronic and general correspondence.

Coordinating with various domestic/international departments within the Firm and providing accurate information.

Liaising with help desk for technical issues.

Managing top managements meeting requirements.

Work Experience - International

Boeing - India (Mumbai) Dec 16 to April 22 Office Administrator Key Deliverable:

Performances planning, coordination and organization of Boeing focal and field personnel based on an understanding of Customer needs.

Coordinates field operation assignment procedures, training, and orientation to ensure on-site personnel meet Customer needs.

Provide guidance regarding local language, culture, and customs to Boeing personnel. maintaining local Boeing base presence.

Provide specialized on-the-job training to Customer regarding Boeing resources. To Research information to assist Customers in resolving moderately complex operation issues. Cipla Ltd (Mumbai/India) Feb 14 till Nov 16 Exe Assistant to Intl Business Head. Pharma company

Key Deliverable:

Handling all secretarial responsibilities

Handling correspondence

Travel Plans & arrangements abroad/domestic (Visas, Hotel/Car bookings, Forex) Handling coordination with Directors

Arranging zoom conference calls with different Directors at different demographics, keeping in mind about different Time Zones.

Handling & arranging events (conferences/trainings) Handling time managements for Meetings & Calendar scheduling Standard Chartered Bank – India June 10 till Jan 14 Exe Assistant to M.D Key Deliverable:

Handling all secretarial responsibilities

Handling meetings appointments.

Coordinating with Managers.

Handling general correspondence

Scheduling Meetings, Agenda’s, taking minutes of meetings. Travel arrangements

Al Tamimi & Company – Dubai /UAE April 08 to June 1st 09 Exe Assistant Key Deliverable:

Assisting Lawyers in correspondence.

Handling billing.

Recording time spent by the Lawyers in time sheets on each case for billing purpose. Following up with the Court Clerks regarding Court updates. Updating the client regarding their case hearing.

Following up with the client for payments etc

Handling general admin work.

International Cap – Dubai/UAE Sep 06 to Feb 08 Sales Coordinator Key Deliverable:

Handling quotation, invoices etc

Handling client’s queries.

Follow up on the client’s requirements.

Follow up on Payments.

Arranging for Samples for trial to clients.

Handling client’s complains.

Making various sales reports.

Coordinating with freight agencies for shipment of goads. Handling general correspondence like mails, filing etc Grand Hyatt – Mumbai/India July 05 to Jan 06 Exe Assistant to EAM (F&B) Key Deliverable:

Handling meetings appointments.

Coordinating with Managers.

Letter drafting.

Handling complaints from guests.

HR related work (e.g.) keeping record of leave.

Making reports.

Handling general correspondence.

Taking care of travel arrangements.

Le Royal Meridien-Mumbai May 03 to June 05 Front Office Executive Key Deliverable:

Handling Reception.

Attending Calls & walk in guests.

Handling Check Inn-Check out.

Handling guests’ queries.

Handling foreign exchange (currency exchange)

Handling all front office correspondence.

Handling guests mails and messages.

United Sales Corporation (Mumbai) Since Feb 02 to April 03 Admin Coordinator Key Deliverable:

Taking care of the entire office admin.

Coordinating with the marketing personnel.

Taking care of material transaction.

Handling the costing of material supplied & accounts. Taking care of office correspondence.

Booking tickets for boss for outstation.

To assist management in negotiating cost, coordinating and organizing special events. works under general direction.

Skills

Well versed with MS Word, Excel, Power Point, Internet, Outlook, and have also worked on Lotus Notes and Scala.

Completed Basic Cabin Crew Training From Frank Finn Management Delhi. Interests

I like to surf Internet, love soft and fast melodious music, like Salsa dancing & drawing. Positive Aspect (USP)

I am an ambitious person ready to make a mark.

I am a fast learner and learn from my past experiences. I am a good listener and believe that it is very important to listen and understand about an issue in order to solve it.

I have good communication skills.

I am polite but can be assertive at the same time, depending on the situation. Personal Vitae

DATE OF BIRTH : 5TH August 1979

ACADEMICS : Completed Graduation Bachelor of Arts in 2001 MARTIAL STATUS : Married

LANGUAGES : English, Hindi

Contact this candidate