Administrative Support Executive Assistant
Resume:
Jan LaShea
Homewood, IL
ad5pbm@r.postjobfree.com
PROFILE
-Executive Assistant/Administrative Associate with years of experience providing administrative support to mid-level and C-Suite executives. Composition and preparation of extensive confidential reports and employee-related matters. Self-starter that is comfortable working independently or as a team player.
-Organization: Adept at event planning, travel schedules, scheduling meetings, training sessions, applicant itineraries, agendas and following-up on action items.
-Problem-solving: Possess strong interpersonal and communication skills. Adaptability and able to “think on my feet”.
-Knowledge of Microsoft Word, Excel and PowerPoint
-Extensive medical terminology and transcription skills
-Preparation of verbatim case reports and patient medical history interviews and summaries
-Supported physicians by preparing articles/chapters for medical journal submissions and medical textbooks EXPERIENCE
2000 - 2013
Associate
NUVEEN INVESTMENTS
Provided administrative support to three regional, managerial directors of Sales team. Researched and traveled with the team as an on- site events planner for group meetings and training sessions. Supported the CEO as backup administrative/executive assistant. Prepared travel/expense statements, attendance and vacation reports. Pre-approval of travel/expense statements for entire Sales team of 150+ employees. Liaison to Human Resources, Accounting and Travel Departments with regard to providing suggestions, best practices for user-friendly software for attendance/vacation reporting, travel/expenses. Served as first-line trainer for new software implementation across the Department.
1987 - 2000
Operations Manager
UNIVERSITY OF CHICAGO HOSPITALS
Provided administrative oversight of multiple on-site and off-site outpatient Ob/Gyne, Internal Medicine, Pediatric and Pediatric Specialty Clinic staff (physician, nursing, medical assistant, laboratory and clerical). Scheduling and staffing of clinics; employee hiring, on-boarding, retention, evaluation of employees. Served as facilities manager for off-site locations. Implementation of best practice solutions for coding of registration/physician notes for accurate billing, and cleanup of ”unbillable” reports for multiple outpatient areas. Served as hospital-wide liaison with the JCAHO Readiness Team in anticipation of upcoming inspections, etc. Assisted nursing staff with maintenance and inspection of "emergency crash carts" placed throughout the outpatient areas. Served as super-trainer for EPIC software.
EDUCATION
Aquinas Dominican High School, 1974
University of Illinois at Chicago Circle, 1974-1976 COMMUNITY INITIATIVES
Lakeside Community Committee, Board Member
League of Women Voters, Member
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