N A Administrative Support

P: 918-***-**** A: **** East Sandy Circle Sallisaw, Oklahoma 74955 E: ad5ooq@r.postjobfree.com

P R O F E S S I O N A L S U M M A R Y

Multi-skilled and resourceful Administrative Clerk with solid background and substantial experience in key areas of clerical services, general administrative and departmental policies and procedures to the local municipal/county offices. Constituent focused professional with experience in small and mid-sized communities. Strong multitasking abilities in a fast paced governmental environment. Effective at interacting with governmental officials, including members of city councils or town commissions. Successful professional with a proven track record of providing highly skilled administrative support work to ensure administrative functions of city run smoothly. Well versed in providing public information, overseeing the community services and coordinating with high authority personnel and commissions regarding city projects. Possess strong expertise on agendas preparation, minute’s preparation, diary management, processing information, maintaining bylaws, record maintenance, supplies management and correspondence handling. C O R E - C O M P E T E N C I E S

Excellent knowledge of council proceedings and committee work.

Demonstrated ability to determining authenticity of municipal documents and sealing the same on verification

Superb computer, interpersonal, and verbal and written communication skills.

Ability to supervise vendors and suppliers and manage city budget.

Skilled in operating modern and latest office equipment, and prepare reports.

Possess in-depth working knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook and QuickBooks), along with an urge to learn new software applications.

Highly capable of managing phone calls, sorting/distributing faxes, letters and emails, organizing meetings and conferences, maintaining financial record keeping and coordinating with City Manager and members of City. Council.

ROBIN MITCHELL-HICKMAN

P R O F E S S I O N A L E X P E R I E N C E

Brushy Community Center

Treasurer/Secretary November 2018

Cosmoprof

Sales Professional June 2017 - November 2017

Responsible for creative design for prominent companies and brands.

Worked directly with [departments, clients, management] to achieve sales goals.

Supported Chief Operating Officer with daily operational functions. Key Accomplishments:

Implemented marketing strategies which resulted in growth of sales. District Attorney Council - District 27

Administrative Assistant July 2007 - May 2012 & February 2014 - November 2016

Responsible for creating necessary documents needed to initiate all criminal cases.

Assigned case numbers to charging documents.

Accountable for reproduction of charging documents to be used for arraignments, discovery and trial.

Ensured originals were delivered to Court Clerk’s Office to be made.

Part of the official record.

Researched all defendants for any outstanding cases that were left open. Jan 2013 - Jan 2014 Mar 2000 to Jul 2007.

Pulled and arranged all files and supporting documents needed for court.

Announced all current and discovered matters to judge and delivered necessary documents to judge or attorney at arraignments.

Documented each case’s future court date, attorneys name, and plea entered.

Responsible for calendaring all court cases with case number, defendants’ name, codefendants name if any, charges, attorneys name and all notes made in court.

Ensured each case received the proper color-coded docket setting.

Sent notifications and other documentation to inter-office personnel needed for prosecution of cases.

Stored case files needed for immediate or future court dates.

Created and pulled daily dockets.

Prearranged daily dockets by judge and assistant D.A. assigned to case.

Dispersed daily dockets to assistant D.A.s.

Drafted all documents for disposed cases, applications to revoke, orders revoking, sentence modifications, motions for hearings, orders setting hearings and rules and conditions of probation.

Responsible for acquisition of judicial signatures and delivering all sentencing paperwork to the appropriate agency.

Trained new personnel and substituted for missing personnel in juvenile court.

Responsible for all financial and forfeiture accounts of the District Attorney’s Office. Key Accomplishments:

Managed all accounts receivables and payables for all fund accounts.

Built and maintained files for all active court cases.

Created and implemented system still used by D.A. Office for monitoring of all court cases. Dillards of Fort Smith

Bridal Consultant January 2013 - January 2014

Bridal Registries/Rebuild Registry.

Increased Sales Goals/Trained Staff.

Planned Successful Bridal Events.

Tripled Registries and Bridal Sales.

Designed Marketing Materials.

Oklahoma Supreme Court - Court Clerk

Deputy Court Clerk March 2000 - July 2007

Issued and processed bench warrants.

Responsible for withdrawing bench warrants once defendant had satisfied any court obligations.

Responsible for processing and creating all instruments brought into the Court Clerk’s office.

In charge of scanning into computer database file and then storing files that had been created from instruments brought into court clerks.

Distributed transcripts of cases received from all court reporters.

Helped to prepare cases for appellate courts.

Kept up to date and maintained a weekly roster of process servers.

Maintained paperwork regarding bondsmen and sureties.

Notified the Insurance Commissioner of failure of bondsmen to surrender their defendants.

Compiled monthly bond reports.

Issued revocation warrants.

Received fine payments and prepared Rule Eights.

Made certified copies for the public.

Processed and distributed to all proper departments mail coming into the Court Clerk’s office.

Prepared beverage licenses, property bonds and marriage licenses.

Entered and maintained all data for statistical reporting to the Office of Court Administrator.

Notarized documents for the public.

Sequoyah County Court Clerk’s Office

Cost Administrator March 2000 - June 2006

Cost Administrator with record collections.

Set up and maintained all payment plans for all criminal and traffic cases.

Entered information into accounts receivable and generated the defendants’ payment plan.

Researched and reported to judge the defendants’ financial delinquent status used in Rule eight hearings.

Maintained and monitored inmates in house work records to determine date of their release.

Maintained a monthly list of delinquent court costs to report to the Oklahoma Tax Commission.

Created a handbook to aide in the training of new personnel.

Trained new employees in the use of the Kellpro data collection system.

Carried out bi-monthly billing for delinquent accounts and issued failure to pay warrants.

Responsible for the receiving all monthly payments and collecting defendants’ delinquent financial obligations to the criminal and traffic courts.

The City of Vian

Deputy Clerk / City Clerk / City Treasurer / City Court Clerk 1994 - 1999

Attending and participating in all city council meetings, keeping detailed meeting minutes and distributing minutes as requested.

E D U C A T I O N

High School Diploma Graduated - 1990

Vian High School

Some College Experience 1991

Conners State College

Arthur’s Beauty College 2009

Cosmetology

Cleet 2018

Phase 1

S K I L L S / H I G H L I G H T S

Managing municipal records, scheduling, meeting and conference coordination, agenda preparation, meeting minutes, license issuing, general administrative functions – all while ensuring full adherence to municipal procedures and policies.

Preparing financial statements and annual budgets and handling a range of financial transactions for the city, maintaining meticulous records of all city funds and appropriations; preparing staff payroll and overseeing employee benefits.

Administrative support

Minutes preparation

Agendas/reports preparation

Processing /uploading information

Records maintenance/retention

Maintaining bylaws

O T H E R A C T I V I T I E S

Community Volunteer

Helping Children Developer

Volunteer Fitness Dance Classes

Contact this candidate