Document Controller Admin Officer

ROBERTO JR. DELA CRUZ SANTOS

Document Controller / Admin Officer

E-mail add: ad5nt2@r.postjobfree.com

Mobile. No. +639-********* / +639-*********

PROFESSIONAL SUMMARY

Dedicated and Reliable Document Controller who has devised several innovative ways to secure and organize critical documents. Adept at special projects, working along with management to secure special documentation and utilizing technology. Fulfilling document access requests and confirming document availability. Specializes in project management, engineering and construction firms. WORK EXPERIENCE

Document Controller – Engineering

BF Corporation July 15, 2022 up to present

Project: Construction of UP Manila’s Main Library & Learning Commons Building Location: UP Manila Campus. Pedro Gil, Metro Manila.

• Responsible in providing assistance to the Document Control Unit of the Engineering Department.

• Process of handling and organizing of various engineering documents & files.

• Assist the management in Documenting all the files in construction and operations.

• Monitoring and controls the releasing and retrieval of the documented processes and works instructions.

• Prepare PowerPoint presentations for training materials.

• Assist and support the team in general administrative task. Document Controller cum Admin Officer – MEIP

Suez International Philippine Branch September 15, 2021 to March 10, 2022 Project: Manila Water Company Inc. Design and Build of Calawis Water Treatment Plant. Location: Wawa Dam Calawis Antipolo.

• Developed an innovative digital document archiving system that was used on all special projects.

• Collaborated with project control department to help secure significant documents.

• Maintain confidentiality around sensitive documentation and Prepare ad-hoc reports on projects when required. Assist in preparing As-built documents.

• Responsible for controlling incoming and outgoing correspondence, documents, drawings from/to Client, Consultant, Subcontractors and manage all office facilities and administrative operation.

• Support site team in administrative task and assist procurement and cost control in cash and expense monitoring.

QA/QC Document Controller – Engineering, Turnover & MEIP VA Tech Wabag Philippines Inc. November 04, 2019 to September 05, 2021 Project: Maynilad Water Services Inc. Rehabilitation and Retrofitting of La Mesa Water Treatment Plant 2. Location: La Mesa Dam Compound Lagro, Quezon City, Philippines.

• Reported any document issues or irregularities to quality management immediately.

• Engaged in Quality Analysis to correct any coding mistakes. Coordinate with the company’s discipline engineers for the resolution of technical discrepancies.

• Worked with team and entered an average of 350 document records into legal database. Issue and track all nonconformance reports.

• Provide progress information for incorporation into project reports and attend the weekly QA/QC meetings and coordinate any inconsistencies with test packages with the field QC site inspectors.

• Submission of Weekly and Monthly Progress Report and provide progress information for incorporation into project reports.

Document Controller – Electro Mechanical and Rail System Design Roads & Transportation Authority. April 18, 2018 to April 11, 2019

(RTA) Government of Dubai, UAE. Electro Mechanical & Rail System Design Department RPPD Project. Location: Roads and Transport Authority HQ-Um Rummol-Dubai UAE.

• Prepares and amends outgoing draft of letters and transmittal of the Engineers using internet-based software, Aconex for PD's signature.

• Monitor incoming letters from Consultant and Shop Drawings Transmittal from the Contractor and register in the Registry Log Project Wise.

• Changing the documents status of transmittals in Aconex.

• Responsible for processing/sending all outgoing documents through Aconex, providing a system- generated number.

• Receiving the documents and stamp to distribute to the concerned engineers for the approval of the Project Manager.

Document Controller – Engineering and Turnover

Daelim Saudi Arabia Co., Ltd. November 12, 2014 to April 01, 2017 Project: Rabigh Phase II Petrochemical-1 Package CP1&CP2 Saudi Aramco & Sumitomo Chemical Project. Location: Rabigh City 21911 Jeddah, Kingdom of Saudi Arabia.

• Responsible for day-to-day Document Management Workload.

• Leading and organizing all data such as Isometric drawings, Vendors drawings, Incoming & Outgoing transmittals, Correspondence letters and other Technical queries.

• Assign transmittals to each document and sequentially file, Prepare document master list with revision level to assure that documents are latest revision.

• Monitoring & Updating Engineering Master Logsheet such as Field Changed Notice, Technical Memorandum, Request for Waiver and Site Construction Log.

• Establishes and maintains a filing system and record copies of project or departmental document such as engineering design, procurement and supplier documents, manuals and procedures, communications or any other department specific materials. Document Controller – Planning / MEP and QA/QC

Samsung Engineering & Construction. November 25, 2011 to November 30, 2013 Project: Sabah Oil & Gas Terminal (SOGT) Project.

Location: Kimanis Sabah, Malaysia.

• Managed daily document control system independently and maintain an efficient filing system for easy reference of catalogues, technical data and other office routine files.

• Planning department and Project SOP preparing as per management instruction.

• Review comments and approval receive from Contractor and distributing to respective discipline for updating the drawing.

• Ensure timely transmission of all Quality related documents (Submission of Shop Drawings, Technical Documents, Prequalification Documents, Specifications, Work Inspection Request (WIR/RFIA), Technical Query/RFI, Material Submittal, Sample Submittal, Material Inspection Request and Test Reports.

• Submission of daily and weekly report to Main Contractor for Mechanical, Electrical and Piping activities. Material Controller in Mechanical Department, Withdrawals of Equipments and Materials. PREVIOUS EXPERIENCES

Piping Charge Hand (Leadman) Promoted

Eastern Bechtel. Abu Dhabi UAE. September 29, 2009 to December 30, 2010 Pipe Fitter cum Work Permit Receiver

Bechtel International. Tengiz Kazakhstan. June 23, 2007 to June 26 2009 TRAINING AND SEMINARS ATTENDED

VA Tech Wabag Philippines Inc. November 30, 2019 – Certification of Occupational Safety & Health Awareness (OSHA), Occupational Safety & Health Center (OSHC) and DOLE. Maynilad Water Services Inc. Rehabilitation of La Mesa Water Treatment Plant 2. Quezon City. Philippines. Daelim Saudi Arabia Co., Ltd. November 02, 2015 – Certification of Work Permit Receiver (WPR) – Petro Rabigh II CP1 & CP2 Saudi Aramco & Sumitomo Chemical Project. Rabigh City. Kingdom of Saudi Arabia. Eastern Bechtel Co., Ltd. January 22,2010 – Certification of Leadership Workshop - ASAB Gas Development, Phase II Project.Abu Dhabi UAE.

February 15, 2010 – Certification of Health and Safety Environment Training – ASAB Gas Development, Phase II Project.Abu Dhabi UAE.September 30, 2010 – Certification of Permit to Work Training - ASAB Gas Development, Phase II Project.Abu Dhabi UAE.

Bechtel OG&C, Senimdi Kurylys July 16, 2008 – Certification of Permit to Work Training – Tengis Chevro Oil, Gas Utilization Plant ProjectTengis, Kazakhstan. December 28,2008 – Certification of Training Program for H2S, SCBA and Ansul Fire Extinguisher - Tengis Chevro Oil, Gas Utilization Plant ProjectTengis, Kazakhstan. EDUCATION

Bachelor of Science in Aircraft Technology March 1995 to March 1999 Patts College of Aeronautics Paranaque City, Philippines SKILLS

Knowledgeable in utilizing WRENCH and ACONEX. Microsoft Office. Word, Excel, Power Point and Outlook. Internet Explorer and Emails, LAN Operated Computers. WordPerfect/Filing/Editing. Knowledgeable in different office materials and procedures. Management, Planning and Administrative Skills. Construction & Engineering Documentation. Documentation Skills.

ACCOMPLISHMENTS

Documented and resolved the deadlines of submission which led to a good result. Achieved the quality by introducing Wrench for quick transmission. Used Microsoft Excel to develop inventory tracking spreadsheets. Collaborated with team of 3 in the development of CP1 and CP2 Project. Supervised team of 5 staff members. Achieved the most reliable by completing teamwork with accuracy and efficiency. PERSONAL DETAILS

Present Address : 2822 B. Javier St. Gagalangin, Tondo Manila. Philippines Birth date : 22nd of February 1973

Gender : Male

Marital Status : Married

Religion : Iglesia Ni Cristo

Passport No. : P7089900B

I hereby certify that the above information are true and correct the best of my knowledge and belief. Roberto Jr. Dela Cruz Santos

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