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Executive Assistant Administrative Support

Victorville, CA
May 12, 2024

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Janelle Hopkins

714-***-**** Big Bear City, CA **314 Janelle's LinkedIn Profile

Executive Assistant


Focused, collaborative, and client-oriented Executive Assistant experience managing all aspects to office management and cultivating impactful client relationships. Efficient and practical professional with excellent time management skills, business acumen, and history of preparing, organizing, and collating business documents and memos. Communicative collaborator serving as point of contact for clients, colleagues, vendors, and executive leadership.


CONTRACT - TommyD Entertainment – Sherman Oaks, CA 09/2020 - PRESENT

Live Stage Event Production Manager and Assistant to the Executive Producer (remote)

Responsible for assisting executive producer to create and manage live stage events, banquets, and workshops. Primarily for Emmy Award winner George Noory Live and the Contact In The Desert Convention

Manage travel and hotels for production and talent.

Communicate with ticket holders, guests, and talent via e-mail, in person and during and after events.

Produce graphics and audio/ video elements for live shows and promotions.

Use WordPress and Beaver Builder to build website.

Danheiser/Wagner Entertainment - Escondido CA 02/2017 - 09/2019

Event Space Sales

Increased sales of advertising space and booth rentals by 60%

Sold booths to vendors and advertising space for live events.

Provided customer service.

Calculated, prepared, and processed invoices.

Maintained records of business transactions, verified and recorded transactions.

Digital Media Resources, Company – Orange, CA 03/2011 –05/2017

President (on-site)

Oversaw and optimized start-up e-commerce streaming service websites. Led operations including developing new products; website functionality; user experience; product listings; inventory management; affiliate marketing program and payment system.

Audited costs and controlled spending

Developed marketing strategy.

Built a team by recruiting staff to execute the marketing strategy.

Delegated tasks and fostered a positive work culture.

Set goals and guided the team,

Negotiated contracts with suppliers.

Vendor management

The Uhlmann Offices, Inc., and The Uhlmann Foundation – Sherman Oaks, CA 04/2000– 04/2011

Executive Assistant to the Chairman of the Board; The Founding President and the Succeeding President

Liaison between the executive committee, board of directors and senior management of commercial real estate branch. Liaison between Deans of Occidental College; Claremont McKenna College and Students

Managed executive calendar, travel, and expense reports.

Responsible for all corporate records

Notarized documents and coordinated contracts, prepared packages for property transactions.

Scheduled board meeting: prepare agendas and took minutes.

Extensive personal assistant responsibilities.

Entertained key contacts by accompanying to special outings such as dinner parties and performing arts events.


Mount Saint Mary’s University – Los Angeles, CA

Bachelor of Science – Business Administration (in process)

Hypnos Motivation Institute, Nationally Accredited College, and Clinic of Hypnotherapy – Los Angeles, CA

Accredited Diploma in Clinical Hypnotherapy and Mind-Body Psychology


Mastery of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).

Audio/Video Production and Editing – Adobe Premiere Pro/ Lightworks/ Apple iMovie

Graphics with Canva

WordPress and Beaver Builder

Payment Systems

Type 91 wpm (certificate available) and transcription


POS systems and cash registers

Deli slicer; knives; fryers; rotisseries; ovens; and scales

Transcriber; fax; phone systems


Dedication and Perseverance Toward Educational Goals – Hypnosis Motivation Institute


The American Hypnosis Association

Association of Celebrity Personal Assistants

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