Administrative Assistant Executive

Karen Libetti

Administrative Executive Assistant

ad5n40@r.postjobfree.com • 610-***-****

LinkedIn • West Chester, PA 19380

Summary

Accomplished and dynamic professional with extensive experience in providing comprehensive, executive-level support and assistance in a fast-paced environment. Proven expertise in arranging and coordinating travels; processing and monitoring expenses; maintaining multiple calendars; scheduling meetings and organizing events; and preparing meeting contents. Demonstrated ability to interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues. Adept at developing and maintaining detailed administrative and procedural processes to reduce redundancy, improve accuracy, and achieve organizational objectives. Possess excellent communication, organizational, analytical, problem-solving, time management, and leadership skills.

Areas of Expertise

Strategic Planning & Execution

Reporting & Documentation

Problem Identification/Resolution

Team Building & Leadership

Office Administration

Relationship Management

Process Improvement

Inventory Management

Calendars Management

Travel Arrangements

Contractor Negotiation

Schedule Management

Professional Experience

FIS Global, Collegeville, PA April, 2012 – June, 2023

Executive Administrative Assistant

Deliver administrative support to the SVP and CHRO of the People Office. Coordinate meetings, both local and offsite, such as logistics, action items, and note-taking, while assisting in preparing content. Manage logistics for special projects and events according to the manager's requirements

Planned, managed, and organized multiple calendars in multiple time zones as well as resolved overlapping commitments and saved time for priorities.

Arranged and coordinated all travel arrangements, managed and reconciled expense reports, purchases, procurement requisitions, and contracts within time constraints.

Maintained a high degree of confidentiality along with excellent judgment, discretion, and maturity/professionalism.

Synthes, Inc., West Chester, PA July, 2011 – April, 2012

Administrative Assistant - Temporary Assignment

Performed multiple administrative duties, such as answering phone calls, scheduling meetings, and monitoring administrative projects. Arranged and scheduled all executive-level meetings and travel, while preparing expense and travel reports. Maintained exceptional relationships with all levels of management to address inquiries and resolve issues on time. Prepared meeting agendas and carefully monitored action items.

Provided administrative support to the Director of Regulatory and Quality along with other management personnel in the department.

Performed 40% administrative duties and 60% product complaint department assistance activities.

Ametek, Inc., Wayne, PA June – December, 2010

Human Resources Coordinator - Temporary Assignment

Delivered comprehensive administrative support as a key team member of a highly visible department, while reporting to the senior vice president of human resources. Assisted with the administration of the service award program. Maintained the corporate office applicant mailbox and corresponding spreadsheet. Supported recruitment activities; developed and maintained department spreadsheets. Provided administrative assistance to all members of the corporate human resources department.

Met deadlines and prioritized multiple assignments with efficiency and minimum level of supervision.

Ensured operational efficiency in the day-to-day operation of the human resources department.

Coordinated travel and meeting arrangements as well as prepared MS PowerPoint presentations.

Performed clerical duties, including answering phones, photocopying, filing, opening/distributing mail, proofreading, and expense reports.

Total Facility, Radnor, PA March – April, 2010

Project Manager - Temporary Assignment

Served as a liaison between contractors and Sam’s Club Stores in the Midwest. Planned and designated project resources, prepared budgets, monitored progress, and communicated with stakeholders.

Negotiated prices with contractors and territories to attain profitable and cost-effective deals.

Ensured the completion of projects on time, while meeting budget constraints and all specifications.

Additional Experience

Seasonal Employee – Pennsylvania Wine & Spirits Store, Wayne, PA

Administrative Assistant - Temporary Assignment – SMART, Inc., Devon, PA

Executive Secretary / Vice President of Sales - Temporary Assignment – Lincoln Financial, Radnor, PA

Administrative Coordinator - Medical Affairs – AstraZeneca, Wilmington, DE

Secretary to Regional Manager/AST Coordinator for Support Staff – General Motors, Wayne, PA

Assistant in Car Distribution Department – General Motors, Wayne, PA

Education

Bachelor of Arts (BA) in Organization Dynamics Cum Laude

Immaculata University, Immaculata, PA (2008)

Bachelor of Arts (BA) in Human Performance Management Cum Laude

Immaculata University, Immaculata, PA (2008)

Technical Proficiencies

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), WebEx

MS Access, SAP, AZER, ISURF, Viewpoint, DELTA, Virtual Classroom

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