Accounts Payable Receivable

SKILLS

Criminal Record Search Clearance ****

Xero Accounting Software Certified (2021)

Certified in Microsoft Word 2000 (MOUS)

Certified in Microsoft Excel 2000 (MOUS)

Certified in Power Point 2000(MOUS)

52+ wpm

Insurance and Vehicle Registration

Office Supplies ordering

Customer Service

Switchboard

Human Resources

Payroll

Invoicing

Basic Bookkeeping

T4 & Record of Employment

Accounts Payable

Monthly/Quarterly Remittances

Format Reports

Accounts Receivable

Financial Reports

Purchase Orders/Quotes

Bank Reconciliation

Employee Expenses

Coordinate for Meetings

Credit Card Reconciliation

Petty Cash

Employee Benefits

Minutes of the Meeting

Travel Arrangements

Simply Accounting

Microsoft Outlook

Receipt Bank/Dext/Hubdoc

Quick Books

Xero Accounting Software

Payment Evolution

Strong ability to Multi-task

Problem solver

Strong attention to detail

Strong organizational skills

Work well under pressure

Team player

Dedicated

Motivated

Efficient

EDUCATION

October 2023 - Present Working toward my Payroll Certificate

National Payroll Institute

November 2009 Accounting Certificate

University of Athabasca

(Completed 1st Module – Acct101, May 2010, received a B+)

May 2001 – June 2002 Executive Office Assistant

CompuCollege, Fredericton, NB

(Completed with honors)

1997 High School Diploma

Fredericton High School, Fredericton, NB

EXPERIENCE

Administrative Assistant February 2023 – Present

Kings County Mechanical

General Office Duties

Accounts Receivable/Collections

Accounts Payable

Credit Card Reconciliation

Human Resources

Timecard Entry

Office Supplies Ordering

Social Media

Independent Bookkeeper (Part-time) 2001-Present

Bank Reconciliation

Payroll, Record of Employments, T4s

Annual Payroll Summary Remittance

Annual WCB remittance

Accounts Payable & Accounts Receivable

Monthly and Quarterly Government remittances

Prepare Financial reports

Staffing Coordinator February 2022 – November 2022

Advantage Personnel

Weekly time card collection, reconciliation and submission for payroll processing, ROE requests and other payroll administrative tasks, as required

Screen, assess and perform interviews

Conduct interviews in-person, by phone and online

Maintain, manage and update Associate/Client database, files, for accuracy and completeness

Perform Criminal Record Searches for each candidate

Review and assess incoming applicants for suitability to current postings

Create, design, publish and manage job postings using a variety of social media platforms

Format resumes and write biographies for candidate submissions

Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations

Reaching out to existing clients and prospective clients, to maintain a healthy relationship

Daily check-ins and liaison with clients on new assignments to ensure all is well

Perform reference checks for Associates and Credit Checks for Potential Customers

Team focused on developing and growing with the industry

Format and Maintain Client Contracts, Equifax and ensuring credit processes were followed via process

Client visits and client focus

Office Supplies ordering

Bookkeeper January 2021 – November 2021

Plugged-in CPA Accounting & Taxation

(Started off as part-time work, then turned into full-time; Remote Position)

Fredericton, NB

Customer Service

Manage and maintain 15 client accounts, monthly

Bank Reconciliation

Payroll & Record of Employment, and T4s

Monthly and Quarterly Remittances

Accounts Payable & Accounts Receivable

Depreciation

Monthly and Quarterly Financials

Journal Entries

Business Unit Administrator April 2014 – June 2021

Applied Environment and Bioscience Department

NB Research and Productivity Council (RPC)

Fredericton, NB

Administrative Assistance for 6 Departments/Sections; 3 different RPC site locations (FFA, ML, Dairy, FBL, MB and SGL)

Customer Service

Timesheet management for payroll

General Office Duties

Report Formatting

Invoicing (single submission and month-end multi submission billing)

Job creation and monthly job billing for Government and Private sector clients

Client Quote generation

Purchase Order liaison

Employee Expenses

Compile and send out confidential client reports and case files

Filing

Travel Accommodations and Reservations

Purchase Order Coordinator/ Accounts Payable August 2012 – March 2014

Streetside Developments (Qualico Group of Companies)

Calgary, AB

Manage, maintain, prepare and liaison for PO Generation (Contacts, upgrades, variances, coding for Management on invoicing)

Change orders

Contract entry for all projects

Accounts Payable data entry

Invoice preparation/coding and reconciliation for Accounts Payable

Invoice entry, payment and processing

Journal entries

Purchase order audits and reconciliation

Creating, manage and maintain online PO request forms

Administrative Assistant/Accounting Support August 2011 – July 2012

Bulk Carriers (PEI) Limited

Clyde River, PEI

Prepare inter-liner invoices for Accounts Payable

Prepare paperwork for Accounts Receivable

Manage Proof of Delivery slips

Control for updating and managing inter-liner Contracts and files

Data Entry and Filing

Human Resources, Safety Admin & Accounts Payable December 2008 – August 2010

(Contract position with Shell Canada Oilfield Plant)

Cobra Maintenance LP

Peace River, AB

Employee safety orientations, new and existing employees (along with off-site orientations, as needed)

Training records – ensure safety tickers are up-to-date for our files. Liaison with management

Ordering of Safety manuals and CD’s for training purposes

Maintain applicants and current employee database and files

Schedule employees for safety training and A & D training

Maintain HR & Site safety binders that include policies and procedures

WCB – Organize and support on incident files, along with update and submit month-end safety stats

Payroll and Reception backup

Job ad preparation and submission

Screen applicants and organize for interviews

Accounts payable focal

General office duties

Administrative Assistant/Project Administrator June 2007 – November 2008

Dillon Consulting Limited

Fredericton, NB

General office duties

Word processing

Accounts Receivable

Accounts Payable

New Project data entry

Monthly employee expenses

Employee timesheets – ensure employees timesheet completion and submission

Petty cash

Inventory control

Minutes of the meeting

Office Manager January 2006 – April 2007

DATAMAXX Oilfield Corporation

Calgary, AB

Basic Bookkeeping using Simply Accounting

General office duties

Bank Reconciliation

Payroll, ROE’s and T4’s

Accounts Receivable & Accounts Payable

Quarterly & Monthly Remittances

Quarterly Amortization Adjustments

Credit card reconciliation

Employee expenses

Employee health benefits

Ordering of office supplies, stationary and business cards

Financial reports

Vehicle insurance/registration

Petty cash

General ledger and journal entries

Administrative Assistant/ Bookkeeper July 2001 - December 2005

Alternative Laser Printer Products

Fredericton, NB

General office duties

Basic bookkeeping using Simply Accounting

Payroll

Accounts Receivable

Accounts Payable

Monthly/ Quarterly CRA Remittances

Bank Reconciliation

Prepare Monthly Financial Statements

ACCOMPLISHMENTS

2023 – Create Health and Safety Manual for Kings County Mechanical

2022 - Criminal Record Search Clearance

2021 – Certified is Xero Accounting Software

2018 – Present; Part of the core team in the new RPC system transition process

2014 – Present; Part of the RPC Social Committee

2016 – 2017; Chair, for the Fundraising Committee (Board of Directors for The Preschool Centre)

2016 – 2017; On the Board of Directors for The Preschool Centre

2016 – Certificate for completion of Introduction French Program

2014 – Streetside Developments; created, managed and maintained PO request form, on-line, for field guys for accounting processes

2009 – Shell Canada; assisted in transition; conversion to new global payables system; communicating with vendors regarding new invoicing procedures and protocol.

2006 – Datamaxx Oilfield; converted accounting software from New Views to Simply Accounting.

2006 – Datamaxx Oilfield; helped with generation of Health and Safety Manual

2005 – Attended “Super Effective – Techniques for collecting Accounts Receivable”

2005 – Received Achiever award for going “Above and beyond within my role”

2001 – Alternative Laser; created and designed all office correspondence, business plan, spreadsheets, letterhead, and maintained 6 year cash flow forecast

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