Executive Director Payroll Specialist

OBJECTIVE

Provide high quality financial expertise, offering extraordinary service, building internal and client relationships, increasing business and dedication to service in Kansas City.

QUALIFICATION HIGHLIGHTS

Unique Skill Blend (Finance, Management, Communications, Sales) Directing financial operations ($5.5 Million budget), coupled with “people skills” managing/training staffs up to 13, skilled in communications and customer relations, compassionate and committed to quality and building relationships.

Wide Range of Expertise (CPA, Controller, Cash Manager, Payroll Specialist, Bookkeeper): Demonstrate accounting skills from basic to advanced, specialized accounting to entrepreneur/consultant.

Builder of Business and Client Relationships: Extend to each client exceptional attention/service, consistently resolving their concerns. Gain their confidence, appreciation, loyalty, new and long-term business. Served as Interim Executive Director at non-profit company when long term Executive Director retired.

Consulting and Training Expertise: Over 20 years, successfully consulted and trained business owners, taxpayers, college students, church staff, advancing their financial practices, software uses, job capabilities.

RELEVANT HISTORY / QUALIFICATIONS / EXPERIENCE

CPA, Director of Finance, Metropolitan Energy Center, KCMO - 2011 – 2015

Direct financial and accounting activities for the organization. Established financial controls, maintain bank relationships, supervise staff and responsible for all operation of financial and bookkeeping services of the organization including directing payroll and other financial operations. Maintenance and security of the accounting, payroll and filing systems, communication with all department heads and executive director regarding financial status, preparation and interpretation of income and expense reports, budgets and forecasts and other financial analysis and government reports. Responsible for cooperating and communicating with outside auditor and maintaining current knowledge of laws and regulations regarding the accounting profession and not-for-profit entities.

Prepare monthly, quarterly, and yearly reports for individual programs and summary reports for all programs. Maintain and reconcile the general ledger monthly. Prepare all financial reports including month-end, quarter-end and year-end financial statements, and financial reports for grant managers, department directors, Executive Director, and Board Treasurer. Prepare reports for auditors and assist auditors as required in yearly audit of financial records. Prepare yearly 990 tax return. Prepare correspondence and required reports for requesting agencies for compliance.

Review all contracts, memorandums of understanding and reimbursement agreements and assist in reconciliation of Grant invoicing/expense to Budgets. Review all deposits received, all invoices for receipt, all vouchers and requests for disbursements and all checks which require signature. Manage / review the assets accounts.

With the Executive Director, and input from the President, Program Directors and the Department Directors, develop annual and then input the annual budget in the General Ledger and other support programs.

Responsible for specific financial aspects of contracts and assist program managers in preparing reports and requests for reimbursements from funders. Maintains records in the general ledger and in files regarding financial aspects of contracts as well as copies of support documentation and submission documents for requests for reimbursements. Provides information analysis and support for program staff as needed.

Prepare Accounts Payable and Accounts Receivable reports based on General Ledger data and other projected data. Submit requests for and process all inter-fund transfers. Review the payroll summary for the correct payee, hours worked, proper coding for grants and contracts, deduction amounts, and check amount. Responsible for final processing of payroll, including all payroll tax returns, compliance returns, W-2's, and payment of payroll taxes.

Provide advice and support for field staff as needed, identify areas of cost reduction and operational improvement, review manuals and operation literature for compliance and accuracy, assist executive director and operations team as needed.

Business Owner, DJF Enterprises, LLC, Accounting / Tax / Bookkeeping, Liberty, MO – 20+ Years

Prepare tax returns personal and business and non-profit - simple to complex tax preparation and claims for refunds – long-term client list – Tax Software experience includes ATX; CCH; Ultra Tax; Drake; HR Block

Serving as controller for small and not for profit companies. Oversee and manage financial accounts

Financial Report Preparation

Represent individuals and companies before taxing authorities

Manage charts of accounts, depreciation schedules, financial reconciliations, special issues as needed

Provide bookkeeping services for Accounts Payable and Receivable, input invoices, bids, cash reconciliations, collections using QuickBooks, Excel, and other financial and calculation software.

Prepare payroll, including processing paychecks, preparation and analysis of payroll reports, and tax return preparation.

Travel to client sites, giving customized consulting and training to businesses on best setup and use of QuickBooks. QuickBooks Certified Online (2017-20), QuickBooks Non-profit (2011-2013), QuickBooks Pro Advisor (2005-2010). Drake Software and ATX.

CPA, Greater Kansas City Community Foundation 09/2021 – 04/2024

Portfolio Accountant - Primary function is the reconciliation of donor account portfolios in ATX with broker statements and preparing journal entries to allocate earnings/losses in FIMs

Research and identify missing gifts of closely held or complex assets for further processing into donor funds

Preparing month end appraisal reports for each donor fund as assigned

Processing other financial transactions in donor accounts and ATX as assigned

CPA, Full-Service Tax Expert, Intuit Inc, San Diego, CA 02/2021 – 07/2021

Customer facing position – receiving calls with request for assistance in preparing tax returns using TurboTax software. Varied in the expectations from clients from simple questions to complex tax adjustments on client-prepared returns as well as Full-Service tax preparation completing and signing tax returns for clients.

Online chats and phone calls involve assessing and identifying tax issues and problems on the spot and working to find solutions in phone calls averaging 20 minutes.

Full-Service Tax preparation– preparing tax returns for clients who want to hand over the preparation to an expert.

CPA, Tax Manager, Avitus Tax Group, Indep, MO and Mission, KS 2/2019 – 4/2020

Prepare and review write-up documents and support for year-end tax reporting

Applied current tax code knowledge in simple to complex tax preparation and claims for refunds for approximately 50/corporate and 100/year individual taxpayers.

Prepare and review 1120, 1120S, 1065, 990, 1040, and 1041 tax returns and other tax reports for Avitus business and individual tax clients

Communicate and coordinate as necessary with Avitus clients; Avitus Tax Department personnel; Avitus Accounting Department and Avitus Payroll Department to ensure accurate support and reporting. Assess and research difficult tax issues to identify problems and solutions for tax clients

RELEVANT EXPERIENCE / QUALIFICATIONS / HISTORY - CONTINUED

CPA, Associate Staff, Welch & Associates, 920 Main St., Suite 640 KCMO 3/2016 – 1/2017

Client Accounting Services: Prepare, maintain, and analyze accounting records, including cash/bank reconciliations, reconciliation of general ledger accounts, post journal entries and cash transactions, including accruals, depreciation, and amortization

Perform month-end closing process and compile financial statements

Conducting reviews, and compilations for not-for-profit and for-profit clients. Tax planning, compliance, and representation for businesses and individuals. Audit Staff.

CPA, Controller, Spring Venture Group, 2301 McGee St. KCMO 2/2015 – 2/2016

Maintain responsibility for the integrity of all historical company financials and manage the integrity of the Company Ledger. Manage Balance Sheet accounts. Performance of month-end close processes. Management of City and State Filings.

Management of Accounts Payable Accountant.

Support VP of Finance with varying monthly and yearly activities including development of the company’s annual budget and monthly forecast; working with the audit firm in the annual financial audit and ensuring proper support documentation; working with tax service provider in generating investor tax returns.

CPA, Rick Hann, CPA, LLC., KCMO 2/2006 – 4/2011

Provided a broad range of Payroll and Payroll Tax Accounting services for 10-12 small business and corporate accounts, on a bi-weekly to annual basis, assuring accuracy and compliance.

Demonstrated superior skill in review and reconciliation projects within Payroll, Property and Asset Management, Financial Statement Analysis and Investment Accounting Management.

Applied current tax code knowledge in simple to complex tax preparation and claims for refunds for approximately 50/year individual and 10/year corporate taxpayers.

Responded readily to initial client questions regarding QuickBooks, consulting and training as a QuickBooks ProAdvisor. Gained client confidence, regularly gaining new and increased business for firm.

Represented individuals and companies before taxing authorities, frequently resulting in abated penalties and claims.

Traveled to client sites, giving customized consulting and training to businesses on best setup and use of QuickBooks for their systems. Built multiple client relationships as QuickBooks Pro Advisor (2005-2010).

Extended superlative service and consultation to a current local business client that relocated office to east coast. Resulted in their remaining an active client, for whom firm still processes/reviews payroll, reconciles accounts, prepares tax returns, and handles special problems through research and advice.

BOOKKEEPER, Saint Catherine of Sienna Church, Kansas City, MO 2006 - 2007

Performed as controller for financial accounts management including Accounts Payable, and Receivable, Capital Improvement and various fund management.

Upgraded HR and payroll process. Brought church into compliance with payroll authorities and with its own established policies and procedures.

Established cash controls, initiating key entry system and personnel limitations on cash handling and deposits. Strengthened / enforced safe handling procedures for control of cash receipts. Created tracking documents.

Prepared Budget and financial reports for Finance Council.

Managed 8-10 volunteer personnel for cash recording. Trained and managed assistant bookkeeper.

EDUCATION

Certified Public Accountant, License Current in Missouri

QuickBooks Certified Online 2017-20, QuickBooks Pro Advisor: 2005 – 2010, QuickBooks Not-Profit

Tax Software: ATX; CCH; Ultra Tax; Drake; HR Block, TurboTax

Bachelor of Science in Accounting, Cum Laude, Avila University, Kansas City, MO

Ministry and Church Management, Ordained, Unity School of Christianity, Lee’s Summit, MO

Degree in Religious Studies, (2 year curriculum)

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