Project Administrator Administrative Assistant
Resume:
Patricia R. Love
Chicago, IL 60643
***************@***.***
EMPLOYMENT
Good Shepard Land and Housing Development Corporation d/b/a Good Shepherd Manor
Executive Administrative Assistant to Project Administrator/Accounts
Payable and Receivables 10/16/18 – present
Manage the schedule and communications of the Project Administrator, including composing and written communication and management of special projects such as the AT&T phone lines switch from the transformer to digital and fiber optic cables (approximately- 2 year long project); prioritize phone calls and some e-mails; gathering documents and sometimes creating material in preparation for Project Administrator’s meetings; act without guidance to schedule and prepare agenda for staff and financial meetings; support and offers ideas relating to policies and procedures
Accounts Receivables and Payables to include pay and manage any and all invoices related to the day-to-day operations of the Corporation, report and monitor to the Project Administrator the spending patterns on maintenance and administrative expenditures
Receive the annual audit to properly monitor corporate spending
Meet with Project Administrator monthly to receive guidance relating to the financial direction of the Corporation, that is, monitor (and report) monthly revenue via checking with the Certified Occupancy Specialist regarding expected amount of monthly voucher from HUD; and collection and input of monthly tenant rents
Make recommendations as to how the company can better manage its finances
Attempts to stay current with HUD rules and regulations relating to the property’s financial management via taking HUD classes, such as HUD’s financial and budget management class (Certified Financial Specialist) -taken 5/17/21-5/20/21)
Envision Unlimited, Chicago, IL 2014 – 2019
Training Counselor / DSP – Training individuals with physical and intellectual disabilities to become functionally independent. Clerical duties, monitoring, scheduling, timesheets presentations etc.
Chicago School of Professional Psychology, Clinical Psych Dept., Chicago, IL 2/11/08– 01/07/12
Receptionist/Clerical Assistant - greet faculty, staff, students, visitors and provide directions to appropriate destinations, handle all incoming calls, prepare correspondences, memos and spreadsheets; handle account rectifications, schedule and handle logistics of meetings/appointments; make cancellations as necessary for the Department Manager and Chair, order and keep inventory of office supplies, etc.
Chicago School of Professional Psychology, Chicago, IL 9/07 - 2/08
Admissions Operation Assistant – serve as initial representative of the Office of Admissions, schedule appointments and campus visits, handle all incoming calls and monitor all incoming e-mails of admissions system, coordinate the mailing of invitations to open house/information sessions, process and reporting of the inquiry information/data, ensures accurate data entry of all applications and inquiries into school database system, proofread and make corrections to reports/documents, inform students of admissions policies and procedures, prepare admissions packets, file documents, order and keep inventory of office supplies
Rush University Medical Center, Chicago, IL 4/01 – 9/07
Senior Clerical Coordinator - provide clerical support to the Vice President and Assistant Vice President of Human Resources, the Employee and Organizational Development Department and the Employee Relations Dept., coordinate registrations and schedule classes for employees, provide clerical assistance with the Enhancement/Training and Development Programs and the Employee Recognition Projects (quarterly and yearly), generate monthly reports, handle budget and rectify accounts, make travel arrangements and schedule meetings and perform general administrative duties as needed
Healthcare Consortium of Illinois, Chicago, IL 8/00 – 4/01
Human Resources Coordinator - provide support to the Assistant Human Resources Director, administer new employee orientation, new hire paperwork, and new employee orientation, enforce I-9 process and procedures, prepare payroll timesheets, maintain filing system, conduct exit interviews, generate the time management reports and coordinate special projects, assist benefits liaison/coordinator, and check references of potential new hires
Rush University Medical Center, Chicago, IL 3/99 – 8/00
Human Resources Assistant/Clerk Typist II - assist recruiters, greet employees, schedule new employees’ physicals, administer new hires paperwork, register new employees orientation sessions, perform criminal background checks and OIG sanction checks, review new employee information in file before closing for Payroll, employee benefits and compensation purposes, enforce I-9 process and procedures, perform reference checks, answer inquires and create ID’s for new employees, answer incoming calls and transfer to appropriate staff, process and screen applications of new hires, witness tax forms for new hires, check references of potential new hires, and perform other general human resources duties as assigned
Altheimer & Gray Law Firm, Chicago, IL 6/95– 3/99
Records/Information Clerk - enter all client/matter request information in the database, check all new file requests for accuracy, delete and modify records in database system as requested by attorneys, paralegals and secretaries, create all file folders and sub files and check database, create indexes for uniformity and data entry, print labels for all files and filed all new requests, handle conversion of files as requested and process all file charges
Selber Bros., Shreveport, LA 1/80 – 4/87
Office Clerk/Customer Service Representative operate multi-line switchboard, receive payment from customers and other bookkeeping matters
Southern University, Shreveport, LA 1977 – 1980
Maintenance Secretary - type letters, memos and documents as needed, answer incoming calls and transfer to appropriate staff, other general clerical duties
Veterans Administration Hospital, Shreveport, LA 11/75 – 8/76
Ward/Supply Clerk - perform various clerical office procedures such as typing, copying and filing paperwork and telephone duties
EDUCATION
Louisiana School of Professions
Office Specialist Certificate, 1982
Shreveport-Bossier Vocational Technical Institute
Commercial Seamstress Certificate, 1997
SKILLS
Familiar with Microsoft Word, Microsoft Word 2000, Microsoft Excel I& II, PowerPoint I & II, Microsoft Outlook, Word Perfert6.1, Accutrac File Management System, Telnet Accounting Database System, Greentree Employment System, Eudora, Lotus Notes, Rush Healthcare Education System, Rush Web-In-service system, Outlook and Business writing, Concur, Business Portal.
Contact this candidate