Administrator

Melissa Garza

Phone: 956-***-****

e-mail: **********@******.***

OBJECTIVE

I am a highly experienced professional with a solid background in high-volume academic office environments focused on delivering exceptional operational support. My skills range from extensive daily practices to multitask request and administrative projects with minimal oversight. I am seeking an opportunity to contribute my extensive experience and skills to a position with additional responsibilities and duties to effectively impact the department. EDUCATION

The University of Texas-Rio Grande Valley, Edinburg, TX Graduation Date: March 2023

Master Of Educational Technology (M.Ed.)

The University of Texas Rio Grande Valley, Edinburg, TX Graduation Date: May 2019

Bachelor of Arts- Communication Studies (BA)

South Texas College, McAllen, TX

Graduation Date: Dec. 2017

Associates-Communication Studies (AA)

WORK EXPERIENCE

University of Texas at Rio Grande Valley – Edinburg, TX Research Services Coordinator, 1/2023 to Present– Office of Sponsored Programs

• Responsible for the administrative aspect of the research process within the assigned projects, including pre and post award activities and regular communications with faculty and staff.

• Assists principal investigators, faculty and staff with grant application, budget development, submission and monitoring of grant proposals and awards.

• Assists faculty and staff in the grant acquisition and administration process, including developing grant proposals, budget preparation, audit activities and periodic reports.

• Researches and identifies research funding opportunities and matches appropriate faculty.

• Collaborates with different entities to monitor research proposal opportunities and processes; ensures compliance with applicable laws and regulations.

• Reviews and provides feedback on draft proposals by faculty and staff for institutional and funding agency compliance, as well as for accuracy, completeness, clarity, and responsiveness in accordance with grant application guidelines and requirements.

• Acts as liaison with other university offices or external offices in regard to procedural and financial aspects of the assigned research projects/grant activities.

• Coordinates meetings with faculty, staff, and students regarding research and innovative education opportunities including, but not limited to symposia, conferences, and travel.

• Monitors and maintains timely and accurate budget information for reports, as required.

• Coordinates committee meetings and serves as committee member, as needed.

• Advises administrators, faculty, and staff on UTRGV policies and procedures regarding grant activities with the research enterprise.

• Supervises assigned support staff and temporary employees.

• Performs other duties as assigned.

University of Texas at Rio Grande Valley – Edinburg, TX Administrative Associate, 1/2022 to Present– Research Administration

• Provides direct administrative support to the administrator of a large department.

• Creates letters, memos, reports, requisitions, and other material based on generic direction

• Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings

• Handles travel arrangements for supervisor and other office personnel

• Responsible for all routine administrative functions and correspondence

• Composes letters, memos, reports, requisitions, research papers, class related papers exams, and other material from rough drafts or notes from a superior.

• Screens visitors and telephone calls

• Orders supplies and arranges for repair of equipment o Organizes and maintain records and filing systems

• May assist in processing various student forms and requests for the appropriate review and approvals

• May provide general program information and materials to students and/or direct students to the appropriate student services resources

• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education

• Processes personnel actions upon direction of the supervisor

• Monitors complex records and prepares reports from a variety of materials

• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains a wide variety of academic, fiscal, personnel and administrative records and files consisting of confidential and official matters

• Keeps and maintain inventory and personnel records

• Receives, sorts, and distributes mail

• Performs other duties as assigned

University of Texas at Rio Grande Valley – Edinburg, TX Administrative Assistant I, 08/2020 to Present– Child and Adolescent Psychiatry, (TCMHCC)

• Provides management and recommendation of leadership and facility scheduling

• Provides recommendations and for the development of standards for attainment of program goals and objectives

• Serves as a liaison with other School of Medicine and University departments regarding policies, procedures, and best practices for outstanding office functionality

• Provides support in report preparation and in responding to official inquiries

• Ensures the purchases of equipment and supplies within budgetary limits

• Coordinates staff training and development

• Interprets rules, regulations, and policies and executes as applicable

• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department

• Interprets and reviews administrative decisions, policies, and internal procedures

• Plans, supervises, and schedules the work of assigned staff

• Provides guidance to subordinate staff

• Creates and reviews reports of expenditures and activities

• Assist with fiscal management of program accounts

• Determines work priorities

• Works on special projects as assigned

• Organize conferences, presentations and travel.

University of Texas at Rio Grande Valley – Edinburg, TX Administrative Assistant II, OBGYN Dept. 9/2018 to 07/2020– Edinburg, TX

• Provides direct administrative support to the administrator of a large department.

• Creates letters, memos, reports, requisitions, and other material based on generic direction

• Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings

• Handles travel arrangements for supervisor and other office personnel

• Responsible for all routine administrative functions and correspondence

• Composes letters, memos, reports, requisitions, research papers, class related papers exams, and other material from rough drafts or notes from a superior.

• Screens visitors and telephone calls

• Orders supplies and arranges for repair of equipment o Organizes and maintain records and filing systems

• May assist in processing various student forms and requests for the appropriate review and approvals

• May provide general program information and materials to students and/or direct students to the appropriate student services resources

• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education

• Processes personnel actions upon direction of the supervisor

• Monitors complex records and prepares reports from a variety of materials

• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and University of Texas at Rio Grande Valley – Edinburg, TX Administrative Assistant II, High School Equivalency Program 11/2014 to 5/2018

• Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings

• Handles travel arrangements for supervisor and other office personnel

• Responsible for all routine administrative functions and correspondence

• Composes letters, memos, reports, requisitions, research papers, class related papers, exams, and other material from rough drafts or notes from a superior

• Screens visitors and telephone calls

• Makes appointments/manage various calendars at once

• Orders supplies and arranges for repair of equipment

• Organizes and maintain records and filing systems

• May assist in processing various student forms and requests for the appropriate review and approvals

• May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education

• Processes personnel actions upon direction of the supervisor

• Monitors complex records and prepares reports from a variety of materials

• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains a wide variety of academic, fiscal, personnel and administrative records and files consisting of confidential and official matters

University of Texas at Rio Grande Valley – Edinburg, TX Administrative Associate, Marketing Department 12/2010 to 10/2013

• Performs administrative duties related to work of large department or large administrative unit reporting to a key administrative or executive position

• Maintains departmental records, property inventory, personnel files, employee time records and leave balances

• Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings

• May assist in processing various student forms and requests for the appropriate review and approvals.

• May provide general program information and materials to students and/or direct students to the appropriate student services resources

• Processes purchase requisitions and orders, travel requests and reimbursements

• Develops complex records and prepares reports from a variety of materials

• Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts

• Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters.

• Requests departmental supplies and maintains control of supplies and inventory

• Assists in the preparation of budgets, grant requests, class schedules and other periodic reports

• Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress

The Geo Group – Edinburg, TX

Residential Advocate (Monitor) Mid Valley House-5/2009 to 12/2010

• Conduct client intake process upon arrival to facility

• Coordinate schedules and implementation of medications in log

• Completed routine pat searches for all clients

• Communicate problems and responsible for safety and well-being of all residents

• Complete intake and discharge forms including crisis sheets

• Conduct fire drills

• Referral paperwork for clients to job search

• Performed on-site inspections of residents

• Provided transportation to clients when needed for appointments or treatments using company van or personal vehicle

Pan American University – Edinburg, TX

Secretary I, Public Relations Department 4/2005 to 7/2009

• Maintain fiscal, personnel and administrative records and files consisting of confidential and official matters

• Place orders for adds from media outlets

• Drafts, types, and issues departmental paperwork such as travel, employment, budget, facilities and property documents, and general correspondence.

• Advises departmental employees on policies and procedures

• Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters.

• Requests departmental supplies and maintains control of supplies and inventory

• Schedules travel and meetings for departmental personnel

• Assists in the preparation of budgets, grant requests, class schedules and other periodic reports

• Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress

SKILLS

Microsoft Office – Word, Excel, Power Point, Outlook Project Management

Leadership skills

Adaptability

Outlook

Calendar coordination

Management skills

Contact this candidate