Payroll Systems Manager

Kimberley Herbert-Hunter

***** ********* ****, **********, ** 20874

Cell: 240-***-**** Email: *********@*****.***

QUALIFICATIONS

Payroll Accountant professional with accounting and direct management experience and expertise in automated payroll systems, functions, and development for multi-state U.S., Canada and International payroll exceeding 1000 employees including unemployment, state and federal tax filings. Proficient in all areas of accounting and personnel support functions. Advanced experience in ADP payroll systems, Paychex, PeopleSoft, Deltek GCS Premier, Time and Expense, Pay America, Workday, SAP. Proficient in Microsoft office programs, specifically Word and Excel.

WORK EXPERIENCE

United Therapeutics Corporation Dec 2015-Mar 2024

Associate Manager, Payroll Jan 2020-Mar 2024

Assisted with payroll processing, ensuring accuracy of payroll data, maintained employee records, handled payroll inquiries. Assisted with payroll audits, Worker’s comp audits and supported payroll manager, tax, and HR in various tasks such as payroll reporting and compliance with regulations. Implemented payroll policies and procedures to help streamline the payroll process. Resolved payroll discrepancies.

Sr. Payroll Specialist Dec 2015-Dec 2019

Processed bi-weekly payroll for the U.S. and international employees via ADP WFN. Prepared and posted journal entries and reconciliations in regard to payroll.

Reviewed and verified all changes imported into ADP from Workday are accurate and complete.

Ensured timesheets are processed and approved by employees and managers timely and follow up as necessary.

Monitored the payroll mailbox daily and responded to inquiries/requests in a timely manner.

Researched and resolved all payroll-related issues, timely and accurately.

Registered new state tax jurisdictions; ensured that they are set up and compliant.

Prepared and posted US and International payroll journal entries.

Assisted with auditor requests related to payroll.

Ensured payroll records are maintained and organized.

Calculated and reconciled all retroactive and prorated amounts.

Reviewed ADP Data Bridge for errors daily.

Ran data reports for key stakeholders, as requested.

Performed reconciliations related to ESPP purchase and benefits related to year-end W-2 processing.

Dynamic CPA and Consulting Services, Payroll Consultant Jan 2015-May 2015

Consulting as a subject matter expert in payroll. Reviewing payroll data to ensure proper processing and adherence to regulatory compliance requirements and recommend corrective measures if necessary.

Processing payrolls for 3 companies for Transport Logistics International (TLI) in Quickbooks

Remit 401k contributions

Process monthly health insurance premiums

Assisted in the development of a project plan and timeline for the transition of TLI payrolls

from Quickbooks payroll to paychex.

Assisted in merging three payrolls into two; semimonthly to biweekly

Converted Quickbooks to Paychex

Process monthly withholding taxes, unemployment taxes, quarterly taxes and W-2’s

Reconcile monthly payroll liabilities accounts

Tribalco, LLC, Payroll Manager Sept 2011 - Nov 2014

Managed all payroll processing and related activities for 100+ person multi-state, multi-country payroll using ADP and developed strategies, goals and objectives for optimizing and improving the payroll system to ensure employees receive accurate and timely compensation.

Served as primary payroll point of contact for senior managers and all employees as payroll subject matter expert on all payroll, payroll processing and compensation accounting issues.

Managed the entire semi-monthly payroll process including Federal, State and local tax liabilities and reporting compliance, quarterly expense analysis and 401K reporting.

Oversaw timekeeping and audit of timesheets to ensure compliance with Federal government requirements, policy and practices.

Resolved all issues connected with payroll and timekeeping policies, procedures and guidelines.

Implemented and provide training and guidance to enhance workforce commitment to proper timekeeping in accordance to regulatory compliance.

Set up new state registrations, sales and use tax filings, multistate tax exemption forms.

Managed payment of payroll withholdings and deductions and payroll general ledger accounting.

Reconciled payroll related accounts in the general ledger.

Developed and updated policies and procedures for payroll functions and implemented plan for periodic review.

Managed the processing, authorization and payment of all expense reports.

Supported the Human Resource Department.

Provided reports and analysis to senior management,

Caelum Research Corp., Senior Payroll Accountant Aug 2009 - Aug 2011

Managed payroll process and related financial and accounting procedures with accomplishments including overseeing a payroll software conversion from Checkpoint to Paychex and developing and implementing payroll procedures and policies to streamline the payroll process and reduce errors.

Managed entire payroll process through Deltek GCS Premier including but not limited to employee master files, 401(k) schedules and processing payroll for union employees.

Ensured payroll conforms to DCAA and generally accepted accounting principles and ISO 9001:2008 procedures and assisted DCAA and internal auditors.

Coordinated payroll functions and procedures between Caelum and Payroll Vendor (Paychex).

Resolved payroll concerns and issues for all employees and monitored metro fares.

Oversaw preparation of invoices through Impromptu and managed monthly payroll closing.

Controlled all phases of payroll accounting and prepared labor distribution journal in Deltek GCS and prepared payroll general ledger journal entry.

Kimberley Herbert-Hunter

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AETEA Information Technology, Payroll Manager/Payroll Specialist Jul 1999 - Aug 2009

Payroll Manager, Jan 2006-Aug 2009

Resolved complex payroll issues for senior management and employees and explained related issues in concise written and oral formats.

Reported directly to the CFO.

Produced accurate semi-monthly commission statements and gross profit reports in a timely manner.

Prepared accurate monthly journal entries and payroll tax fillings and reconciled general ledger.

Planned and directed the day to day activities of Payroll Specialists to meet department deadlines, accuracy levels, goals and objectives.

Developed and maintained payroll policies and procedures.

Monitored compliance with all employment related federal and state laws.

Managed conversion of paper timesheets to electronic timesheets.

Oversaw the preparation of and distribution of annual W-2 and W-2C forms.

Developed timely and accurate payroll queries and reports in ADP and PeopleSoft to assist senior management decision making.

Payroll Specialist, Jul 1999-Dec 2005

Processed and reviewed semi-monthly timesheets.

Prepared and distributed payroll checks and reports and processed manual paychecks.

Maintained employee leave balances.

Processed in house payroll through PeopleSoft and maintained employee master file.

Assisted with unemployment, state and federal tax filing.

Assisted conversion from ADP to PeopleSoft payroll system.

Sytel, Inc., Payroll/Accounting Specialist Aug 1994 - Jul 1999

Prepared in house payroll for 200 employees with duties including but not limited to updating employee master file, entering timesheets, creating reports, printing pay checks via Deltek.

Prepared all payroll tax, withholdings statements, unemployment statements, state and federal quarterly tax reporting, annual payroll tax reconciliations, W-2’s, 1099’s and reconciliations.

Reconciled payroll related general ledger accounts and prepared and entered journal entries.

Kimberley Herbert-Hunter

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Comsys Technical Services, Payroll /Billing Specialist Jan 1992 - Jun 1994

Prepared bi-weekly payroll for 400 consultants using Deltek PC based software package.

Manufacturing Plants (Haines/Sara Lee), Payroll/Clerical Jan 1992 & Prior

EDUCATION

Winston-Salem State University, Winston-Salem, NC Attended 1982 - 1986

Earned 90 Credit hours towards Business Administration degree with emphasis on Accounting

COMPUTER SKILLS

ADP, Deltek GCS Premier, Time and Expense, Paychex, Impromptu Cognos 8, Pay America, Peoplesoft, Ceridian, Microsoft Excel, Word, PowerPoint and Access, and Windows XP

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