Property Management Manager
Resume:
Nickole B. Flores
***********@*****.***
SKILLS
• Calendar Maintenance and Docketing
• Proficient in Microsoft Office and Excel
• Video Conference Preparation
• Event Coordination
• Office Record Management
• Project Planning
• Order Processing
• Confidential Document Control
• Customer/Client Relations
• Office Inventory Management
• Property Management Administration
EXPERIENCE
EGS Commercial Real Estate
Property Management Coordinator
February 2023 – Present
• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence. Maintain lease and contract files as well as other files located within the property management office. Attend all scheduled Property Management staff and company meetings.
• Track and file vendor/contractor contracts and insurance certificates and maintain follow-up system for expirations.
• Assist with transitioning of new and terminating property accounts including utility transfer, vendor set-up and Yardi input of property and lease information.
• Review, prepare and code invoices for property manager’s approval.
• Assist with monthly and quarterly management reports as well as annual budget preparation. Assist with reconciling actual Operating Expenses (CAM) for previous year’s tenant billings and refund tenants for any over-payment of bill tenants for any deficiency in recovering operating expenses for the property.
• Assist Property Manager as needed on special projects.
• File, fax, scan, copy and distribute lease documents and other correspondence. XPO Logistics, LLC
May 2022-February 2023
• Responsible for ensuring timely delivery of goods to predetermined customers on specific routes.
• Reviewing orders prior to delivery
• Providing exceptional customer service to our client base. Global HR
Team Lead and AP Specialist
July 2021-May 2022
• Specializing in the health department accounts payable using accounting software and other programs.
• Handling accounts payable for separate entities and vendors
• Analysing workflow processes
• Establishing and maintaining relationships with new and existing vendors
• Ensuring invoices are paid in a timely and accurate manner while adhering to departmental procedures.
• Processing due invoices for payments
• Comparing purchase orders, prices, terms of payment and other charges
• Processing transactions and performing accounting duties such as account maintenance and recording entries
Resource Management Service, LLC
Corporate Administrative Specialist
June 2014-July 2021
• Managed administrative processes and prepared key reports and documentation.
• Managed phone calls from clients during executives' absences and delivered informative answers to questions.
• Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
• Made travel arrangements and reservations for senior managers.
• Coordinated special meetings and events on behalf of executive leaders.
• Answered phone calls, provided information to callers and connected callers to appropriate people.
• Produced and distributed memos, newsletters, email updates and other forms of communication.
• Managed and distributed staff contact lists to create lines of communication with partners and co-workers.
• Assisted in accounts payable.
• Main contact for all Land Sale leads and Permits.
• Assisted in yearly Safety Surveys for all suppliers and service providers.
• Creation of new Land Sale IDs in marketed property.
• Processed all IT Invoicing
• All FedEx shipping, Certified Mail, Office Supplies
• Licensed Notary Public
Infinity Medi Spa
Office Manager
January 2009-June 2014
• Coordinated office activities and operations to secure efficiency and compliance with company policies.
• Managed office inventory and placed new supply orders.
• Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
• Directed and oversaw office personnel activities.
• Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
• Maintained impeccable office organization to support efficiency, professionalism, and performance objectives.
• Managed office budget to handle all needs, including inventory, postage and vendor services.
• Solicited vendor quotes to determine optimal material purchase pricing.
• Conferred with business leaders to evaluate needs and strategize operational improvements.
• Directed and oversaw office personnel activities.
• Directed a team of 12 administrative professionals to meet team needs in fast-paced environment.
EDUCATION AND TRAINING
High School Diploma
Zachary High School May 1992
Zachary, LA
Business Administration
Skill Appropriate Certifications
In Office training and job specific certifications
Contact this candidate