Executive Assistant Supply Chain
Resume:
ANA MONTECALVO FRAGATA
Executive Assistant
Experience
Computer Skills
● Arrange and support the CEO’s input by drafting contracts, agenda and taking minutes of meetings.
● Responsible for the CEO’s calendar and diary management.
● Travel arrangements of the CEO including visa processing, flight and hotel bookings.
● Maintain and ensure the overall workflow of the company.
● Monitor emails and route correspondence; draft letters and documents; collect and analyze information and initiate telephone communications.
● Process and follow-up with suppliers-related issues; communicate with suppliers including purchasing and payments.
● To maintain files for all including but not limited to supplier distributors, contracts, and agreements.
● Contract revision, correction, and final amendment in collaboration with the Management.
Minor Duties/Tasks
● Assist HR personnel related to employees and events.
● Filing of necessary correspondence.
● Prepare an office and company memo.
● Forwarding the monthly bills to the accounts.
● Coordinate with the team whenever needed for any events or exhibitions.
● Travel arrangements which include processing the visa and booking flights and hotels of the company employees.
● Support and assist the CEO on her studies of Master and Doctorate Oct 2022 - Present
Driven and detail-oriented professional aspiring to serve as an Executive Assistant to a CEO, aiming to provide unparalleled support by seamlessly managing administrative tasks including accounts. Enabling peak efficiency, and ensuring the CEO's agenda is executed flawlessly. Dedicated to facilitating streamlined communication, organizing complex schedules, and proactively addressing needs, thereby contributing to the CEO's productivity and the overall success of the organization
Executive Assistant
Spec Brite Group
Distributor of Medical Equipment
Dubai, UAE
**********@*****.***
Dubai, United Arab Emirates
Contact
Education
Skills
Bachelor of Science in Business
Management - Mgt. Accounting
Master of Business Administration
University of Mindanao
University of Mindanao
Davao City, Philippines
2001 - 2007
2011
English
Organized
Excellent Communication
Critical thinking
Teamwork
Meeting deadlines
Davao City, Philippines
MS Word
MS Excel
PowerPoint Presentation
Oracle Software
Tally ERP
SAP ERP (Basic)
Language
Filipino
Supply Chain Admin / Secretary
Dr. Sulaiman Al Habib Hospital
Dubai Healthcare City, Dubai, UAE
● Reporting directly to the Director of Supply Chain Management
● Responsible for general admin duties for Supply Chain Department that include office management, handling of confidential data.
● Reviewing all the contracts from all the suppliers’ agreement.
● Updating of database, filing of important documentation.
● Maintain calendar and arranged meetings. and travel arrangement.
● Assist Purchasing Manager with special projects as assigned
● Attend meetings as assigned and report on actions. Record minutes of meetings and disseminates appropriately.
● Maintains files related to legal matters and prepares summary for Management
● Process all request for Item Standardization from OR to Pharmaceutical items and Supplier registration.
Dec 2018 - June 2022
Personal Assistant /Accounts Executive
Prestige Future Trading LLC.
Dubai, UAE
Nov 2017 - Nov 2018
● Reporting to the President of the company.
● Handling all personal accounts of the President and maintaining the General Ledger of all accounts including revenues, discounts, expenses, assets, and liabilities.
● Closing out monthly and reporting financial statements.
● Prepare Profit and Loss Statement every end of the month.
● Tracking bank account transactions and reconciling on daily basis.
● Organizing and maintaining diaries and making appointments. Booking and arranging travel transport and accommodation.
● Preparing sales invoice, cash receipts, purchases and issue cheque payments to the suppliers
● Maintaining the inventory and cost of sales accounts and all inventories.
● Managing the payrolls of the employees according to WPS requirements. Restaurant Supervisor
Miyabi Sushi & Bento
Dubai, UAE Apr 2017 - Oct 2018
English Teacher
Pattaya City School
Thailand
Jul 2016 - Feb 2017
Internal Audit Assistant
JTC Group of Companies
Davao City, Philippines
Nov 2010 - Aug 2012
Food Service Attendant
Tony Roma’s Restaurant
Dubai, UAE Nov 2007 - Mar 2010
Food Service Operative
Herbel Ltd. - Kentucky
Northern Ireland, United Kingdom
Apr 2004 - Apr 2005
References
Available upon request
Contact this candidate